Tips for Picking a Mission Trip

Serving in student ministry often includes leading a mission trip at some point during your tenure. And if you are like me your education probably didn’t prepare you for it. I never took a class on preparing a budget for a mission trip nor did I receive any help in building a student fundraiser (check out a previous post on fundraising for some ideas). I also was never given any thoughts on how to pick a destination and what to look for.

Today’s post is designed to help you critically think through how to pick a destination that will have the desired impact and outcome with your group of students. These ideas aren’t meant to be all encompassing, but to give you a springboard from which you can build out a trip that meets the desired aspects you have for your team.

Scout the location.

This is honestly one of the best things you can do as a trip leader. Wherever you are going–whether domestic or international–the ability to scout where you will be and what you are doing will allow you to be a better leader for your group. It will also help establish confidence and insight for students, parents, and leaders. You can answer questions, help quell fears or doubts, share stories, and bring a personal touch to the trip, which will help build the team and shape the heart of the trip.

Look for ongoing partnerships.

Ongoing partnerships can help aid buy-in from your students. If you choose a place you can continue to engage with, it affords your students opportunities to build connections and relationships with that community. This then generates a desire to continuing being a part of what is happening, as well as excitement to continue serving in that area. This mentality also helps to align your students with the understanding that mission trips aren’t designed to be a one-and-done experience, but instead are about building relationships, serving others, and growing the kingdom of heaven. It builds an intentional relationship and partnership that will ultimately benefit that community and your ministry.

Find a trip that can connect with your students.

This is something I always try to think critically about as I look for a missions partner, but it doesn’t ultimately drive where we go. I do believe it’s important to consider the connection between students and where they serve as it will help shape their hearts and challenge them to think outside of their normal spheres. If students connect with a location, they will create momentum and desire that will overflow to other students and hopefully generate a stronger response and desire to be part of the mission. With that said, a connection isn’t the ultimate driver of where we go because students may see greater change and spiritual impact at a location with which they don’t initially connect. If they do connect with a location it’s an added bonus.

Consider local and global options.

Sometimes our propensity can be to look for more exotic locations or ones that are outside of the continental US. But that isn’t always an option for every group and there are amazing domestic opportunities in which groups can participate. I encourage every youth leader to consider looking at both local and domestic options, as well as global opportunities, and try to find a balance between them.

Look for discipleship pathways.

Discipleship is the foundation of our ministry, so we always look for mission trips which further that focus. We don’t want to just take our students to a location to work hard, we want them to be formed and stretched as followers of Jesus. We value discussions and small group time, engagement with the people we’re serving, challenging students to think about how they can grow and change, and thinking long term about what changes they will implement in their lives.

Understand how students will serve and contribute.

Mission trips are fantastic opportunities for students to serve in real and tangible ways. However, some mission sites require skilled laborers or people trained in skill sets that students may not have. If you are going to a location that has been struck by a tragedy, they may desire contractors or counselors and often students do not fit these needs. However, they may be able to general maintenance, VBS programs, certain aspects of construction, outreach programs, and a variety of other tasks. If students can fully contribute and be a part of the mission, they will continue to serve and have a desire to be a part of future mission expeditions.

Have training options and resources planned ahead of time.

This is a big part of choosing a location. Make sure that you can equip and prepare you team for wherever they are going and for whatever tasks they will be doing. Whether it’s walking through When Helping Hurts, doing evangelism training, having mission reps share, bringing in someone from the site, engaging in skills training, or just team building, these aspects will all help to not only strengthen your team but inform and equip them as well.

Build out what you want students to come away with.

If you build out a plan for your students prior to choosing where you will go, you can make sure that each location will match your desired outcome. By building a plan and making sure the mission matches the plan you will have higher success when it comes to providing your students with what you desire.

What aspects dictate how you choose a mission trip location?

6 Quick Tips for Speaking Prep

Part of being a student pastor, or even a volunteer leader, is speaking. Whether to your own youth group, preaching in a service, or at camps or retreats, we will all be faced with this part of the job at some point. Speaking in and of itself can be intimidating and taxing, but if we aren’t preparing well, that intimidation can become overwhelming. So what are some ways to prepare well when we do speak?

1. Study and know your material.

This is something we should always be doing when it comes to presenting God’s Word. We should spend time in the Bible, explore commentaries, utilize additional materials (libraries, topical books, early church writers, theologians, and wiser church leaders), and our own knowledge and interpretation to know what the text is saying and how to make it translatable and applicable to our audience.

2. Pray…a lot.

The need for prayer cannot be overstated. Whenever we are getting ready to take the stage and present the Word of God to an audience, we need to remember that it isn’t of our own power or prowess, but it is the power of the Holy Spirit working in and through us. He allows us to use the gifts we have been given to reach others. So tapping into the power of the Spirit and relying upon Him to sustain and guide us, as well as providing the words we need, will allow us to be more effective when communicating and presenting the Gospel.

3. Seek feedback and insight.

Feedback and insight are things I haven’t always had or pursued, but now that I do have them, I see how vital they are. Seek out input and critiques from people you know and respect, and allow them to help shape you and the messages you give. If you don’t have this option available at your workplace, consider reaching out to local peers, ministry connections, college professors, or even coaches (check out Slingshot Group for some great options) to help you grow and mature in your gifts and skill set.

4. Practice.

Practicing is something that I do regardless of the audience or where I am speaking. I practice at least twice, and if possible, practice in the location where I will be speaking. Practicing should include working on your speech and word usage, mannerisms, movement, crowd engagement, and even eye contact. The more you practice, the more familiar you will be with your message, your space, and your audience, which will help you best present the message that God has given to you.

5. Know your audience and venue.

This is something that you can’t always do (i.e. you’re guest preaching in a new environment) but when you can, it is hugely beneficial as it allows you to connect in deeper and more meaningful ways. When you know the community you’re speaking to it enables you to establish relationship and rapport which will give you permission to engage in deeper and more intentional communication. Also, when you are familiar with your venue you can take advantage of the stage, seating, lighting, atmosphere, and relatability with your people.

6. Be mindful of what you eat and drink day-of.

One of the things I learned early on from friends who are singers is there are certain food and drink items that can adversely affect your vocal cords. Dairy, sugars, and to some degree caffeine, can all have negative affects on your voice such as dry mouth, lack of vocal range, and lack of inflection. I love coffee and drink it almost every morning. But if I am speaking that day, I don’t add sugar or any creamer, and I try to be done with the coffee at least two hours before I speak. Also, make sure to drink lots of water in preparation for when you speak. The more water your mouth and throat have, the better your range and vocal abilities will be.

What are some things you do to prepare for speaking?

Packing for Trips: Leaders

Last week we took some time to think through helping students pack for trips. But what about packing information for leaders? Are there things we should tell our volunteer leaders to bring? Are there specific items the ministry or trip leader should be bringing? What are some essentials that we should always pack?

Today, I want to explore some of these questions by sharing essential items I think every leader should have with them. Having taken a variety of trips with students, both domestic and international, I have learned there are items we should always have in order to be prepared. There are some items that only the trip leader and/or a small group of leaders should have for a litany of reasons and I will mark those with an asterisk.

A first aid kit.

First aid kits are extremely important no matter the kind of trip. I recommend purchasing a small first aid kit for each of your leaders that could fit in their backpacks and making sure it has all the essentials (bandages, alcohol wipes, Advil, antihistamines, etc.), and to also take a least one larger kit. I would actually recommend taking two larger kits that have more items in them to treat a large variety of injuries and needs.

It may be helpful to build your own kit or ask a healthcare worker or first responder to help you build one. Think about items like splints, triangular bandages, gauze, medical tape, Advil and Tylenol, electrolyte tabs, antacids, feminine products, smelling salts, blood pressure cuffs, alcohol wipes, Neosporin, braces, a tourniquet, a flashlight, tweezers, cough drops, laxatives, and whatever else would be helpful.

Bright flashlights.

If you’ve been on a trip with students you know there will inevitably be times when you will be out at night and a flashlight is necessary. However, an inexpensive store brand flashlight might not be helpful. Look to find flashlights that utilize LEDs and have a higher level of lumens. These will ensure that you have longer lasting lights with brighter beams that will help you navigate evening games, uneven terrain, finding students, or even working to repair a vehicle.

A power strip.

Have you ever gotten to your shared cabin or room and realized there are only one or two power outlets? If you have ever done a trip during the summer in a room without air conditioning and brought your own fans, you know how important outlets are. Or if you need to charge multiple devices, having enough plugs is paramount. So pack enough power strips that each room can have their own if needed.

A multi-tool.*

A multi-tool is something I would only encourage the group leader to take. Whenever we take trips, including mission trips, we don’t allow students to bring knives of any type for safety reasons. However, it’s a great resource for the team leader to have a tool for emergencies and day-to-day activities on trips. Having a multi-tool has helped my teams splice wires connecting our trailer to our van, fix broken items in cabins, and pull staples out of carpets on mission trips. Having one of these is absolutely necessary on trips.

Advil and Advil PM.

As I have gotten older I have realized the necessity of both of these medications. Advil for the aches and pains of a long busy day, and Advil PM to help you fall asleep at night on uncomfortable bedding.

Earplugs and a sleep mask.

Sharing a room with someone isn’t usually a bad thing, unless they snore. And what about noisy students? Or perhaps the AC unit that is anything but silent? Or there is light streaming in from the window. These things plus being in a different environment can make sleep elusive. That’s where earplugs and an eye mask can help immensely. They help you to remove some of the external stimuli and hopefully find much-needed sleep to be ready to continue leading your group.

Extra pens.

Whether it’s for students, leaders, or both, I’ve found having extra pens is important because someone or multiple people will need one. So bring along an extra handful in your backpack and be ready to hand them out as needed.

Instant coffee.

I tend to be a coffee snob, so recommending instant coffee is hard. But I’ve been to multiple camps and retreat centers that make coffee for leaders that just isn’t good. In fact I would argue some of the camps served us muddy water instead of coffee. That’s when having something that is passable is better than nothing. So grab some Starbucks Via or other instant coffee packets and bring enough for your leaders too so they can have some joy in their early mornings.

Propel or Gatorade packets.

During summer trips especially, these instant packets are key. But even during trips in the fall or winter time, they’ll go a long way especially if you have someone who gets dehydrated. It’s a quick way to get fluids and electrolytes into the body and allows people to recover faster.

Battery packs.

Have you ever found your phone to be dying midway through a day at camp but you don’t have an outlet nearby? For me it happens often because I’m using my phone to document what is happening throughout the day. So having spare battery packs is a must when you go on trips. Consider purchasing a couple really good ones that have multiple ports and can charge multiple devices on a single charge because your leaders will also most likely need to recharge their devices as well.

A good pillow.

Even if the place you are going to provides bedding, make sure to bring a comfortable pillow. Nothing ruins a good night’s rest like a waking up with a sore neck or shoulders as a result of a bad pillow. Having a good pillow will help you sleep well.

A water bottle.

Having a water bottle is a must. It allows you to stay hydrated and can help remind your students to do so as well. Make sure to have one that is double lined to help keep your cold drinks cold and your hot drinks hot.

Games or special items for small group time.

If it ends up being rainy one day on your trip, having games to use with your small group or cabin is a must. It helps to occupy the time and give your students something fun to do. Or you could bring fun snacks or special little gifts for your small group like glow sticks or personalized snacks you know they love. Also think about games you can play on the trip out, especially if it is a long drive.

Extra personal care items.*

This is something that as the main leader you should think about bringing. There are always moments when students and/or leaders forget some kind of personal care item, so take a few moments and hit up the travel item section in Target or your local dollar store for toiletries. They don’t need to be full sized items but having a handful of things like toothpaste, toothbrushes, deodorant for guys and girls, body soap, shampoo, and lotion are great items to have on hand.

What are some non-negotiable items you take on trips?

Packing for Trips: Students

Last week we talked about how to pick a location for student retreats and trips. But have you struggled with what you should tell students to pack for these trips? Have you received a frantic text or email the day of departure from a student or parent asking what they should bring?

As we continue the conversation, this week I want to share some ideas for helping students pack appropriately for trips. Next week I’ll share some insight as to what youth leaders should be packing for trips. Over my time in student ministry, I have come to realize a simplified packing list is much better to share than an overly detailed one. It ensures that students pack the essentials and helps them seek clarity when they have questions.

Before you even start to think about what students need to pack, you should be thinking about how you will communicate it to them. There are three main avenues of communication that typically can work with students: verbal communication, physical mediums, and electronic mediums.

Verbal communication.

Many ministries still utilize verbal announcements during their services and programs. These moments are critical for communicating important information in small, sound byte-style clips that peak your students’ interest. Two important things to remember with these moments is there needs to be simplicity, and direction toward a medium they can use for follow up (i.e. social media, emails, handouts, etc.).

Physical mediums.

One of the best ways to get things into the hands of students is to do just that. Get them physical sign ups, postcard reminders, or flyers. This will give them something to physically take, but the reality is these items don’t always make it home or to their parents. So be thoughtful about how much time and effort you put into these mediums as the reward may be minimal.

Electronic mediums.

Over the last decade, the importance of electronic communication has become undeniable. Students have phones and other devices in their hands constantly, and the more you can leverage these mediums the better your results. Use social media platforms, create QR Codes that can be scanned during gatherings, send emails, utilize story features on social media, and send out group texts with information. When it comes to creating online content, you may find yourself in the same predicament I often find myself: I’m not creative in this area. That’s where Canva comes in handy. It has graphics, images, and pre-made designs you can edit and utilize to best reach your audience. So lean into Canva or another design app to not simply list information but make it visually appealing as well.

So what should students actually take on trips? If you use a venue that supplies a leader packet, you may find a packing list there, but you may need to edit it to match your program’s guidelines. When I think about what students should pack, I think in categories: clothing, accessories, toiletries, camp-specific gear, and what not to bring.

Each of these are extremely focused and allow our team to highlight the essentials needed, and what is not allowed at camp. The camp-specific category helps highlight relevant items like winter gear, bathing suits, work clothes, or whatever else is needed. The accessories category allows you to remind students about things like bedding and pillows, a notebook, money, bug spray, and medicine. The “what not to bring” category lets you focus on things that aren’t allowed at the camp and what you ask students to leave at home. We always highlight leaving electronics at home, and things like energy drinks and illegal substances.

Whatever your trip looks like, remember to communicate clearly, consistently, and frequently through multiple mediums in concise ways. When you focus on those aspects you are setting yourself and your students up for success on your trips. Below is a graphic that we built in Canva for our student ministry’s last winter camp. This can serve as a springboard for your creativity, or we are happy to share how we created this to help you further. Feel free to reach out if you need help with creating your own graphic.

How to Pick a Retreat Destination

With the fall semester just beginning for many of us, you may not be thinking about trips just yet. Or perhaps you have a fall retreat coming up and you’re starting to prepare all the information and building out schedules and details. Regardless of where you are in the planning stages, it is important to think critically about where you are going and why you are going there.

Those of us who serve in student ministry know how important trips and retreats are in the lives of students. These moments help our students grow and mature in their faith as they are able to hyper-focus on spiritual disciplines, rhythms, formation, and transformation in a condensed but intentional time. Because of that reality, we must be intentional in choosing the locations for these trips so as to best care for and minister to our students. Today I’m sharing some practical things to look for in the places you plan to take your students so they can have the best possible experience.

Find a place that matches and supports your vision.

Whenever our ministry is assessing where we will be taking our students we look to see if it supports our vision of disciple-making. That means we want a place that has longer small group times, opportunities for service, challenging and deep messages, as well as fun and engaging activities. What you want for your group may not be what we look for, but what matters is that your values and vision are complimented and supported through the elements offered by the camp or retreat center.

Choose a location that is cost-effective.

We all serve in areas that can vary widely from a socioeconomic perspective. This means what some students can afford in one area is not necessarily the same in another. That doesn’t mean we need to sacrifice on the quality or benefits of the retreat site, but instead look for one that is affordable and cost-effective.

The truth is students don’t need all the bells and whistles to make camp enjoyable and memorable. They instead need one they can attend, where they can build meaningful relationships, have fun doing a variety of things, and make lasting memories. So think about where you are going, if it is financially accessible for your students, and how you may be able to assist those who cannot afford to go.

Pick a place that has good activities.

Activities perhaps aren’t always the focus when we choose a retreat destination, but should receive more attention. I am not saying they should be the determining factor in where you take your group, but they should play a role in your decision.

I have been to many beautiful and cost-effective camps that had very few on-site activities. This was always a little disappointing to our groups; they hoped camps would offer different aspects than normal youth group gatherings. It is also important to make sure that the activities are age appropriate. It is possible to have an amazing camp and facilities but the activities may be designed more for elementary day camps and not youth groups. So consider where you are going, and what activities they offer in which your group will enjoy participating.

Find an experience your students will remember.

What makes camps and retreats memorable? The camp we take our students to in the winter isn’t the most beautiful or top of the line. But for our group, it doesn’t need to be. They offer all the things we are looking for: quality speakers, intentional small group times, fantastic activities, and really good meals. What makes this retreat so memorable for our students are the sessions, small group time, the activities like tubing runs (including one onto a lake and nighttime), the camp director who engages with each student, and the team-building competitions.

Whatever makes a trip memorable for your students, find a place that will compliment those things. But always use discernment with this as well. Just because a student remembers a joke the speaker told, or the pranks they pulled, or a random camp romance, doesn’t mean you should choose that location again. Find memories that are valuable, meaningful, formational, and contribute ultimately toward your vision for your students.

Choose a place that will best help your students grow.

What is the purpose of going to a retreat or camp for your group? Whenever I take students on a trip, I don’t want them to just go on a vacation. I truly want it to be spiritually formational for them and to see them wrestle and grow in their relationships with Jesus. I know there are many camps that host amazing experiences students love but ultimately are summer hangouts with Jesus sprinkled in. I have nothing against those camps, but when I think about what my position entails and what I am called to do, I need to make sure these trips are helping me meet my goal and objectives.

My position states I am to help students grow and mature in their relationship with Jesus and anything we do in our ministry should be focused on that purpose. So when I am considering where to take students, I must be thinking in that way in order to achieve what I was hired to do. Whenever I look at camps or retreat centers, I look for places that will help students grow in their relationship with Jesus, and still have fun and creative aspects they will enjoy.

Find a site that enables you and your leaders to engage with students.

Sometimes you may find a retreat center that requires you and your team to handle all the details. You need to be the speaker or you need to book one. Your team has to handle the worship leading, meal prep, activity coordination, and all the other details. While that isn’t inherently a bad thing–especially if you are equipped to do it–it may not be the most ideal situation for you and your team to engage with the students.

So consider the requirements that extend to you and your team, and ask if they are the best way for you to minister to and care for your students. If not, you may want to look for a camp that takes care of the details and enables you to spend the trip simply being present with your students.

Making Leader Training More than Just Informational [Part 2]

Last week we kicked off this two-part series by thinking through a few ways to make leader training more than just informative. Information is helpful and beneficial but it’s important to do more than simply focus on giving information. If all people do is receive information there can’t really be any transformation because there’s no care, practical application, or really any reason for your people to keep coming.

My hope with these two posts is to encourage you to think about how and why you do leader training. The ideas we are presenting are meant to help you think outside the box. And perhaps incorporate new aspects that will not only generate better leaders, but will help develop leaders who develop leaders, all while valuing and caring for them holistically.

Pray together.

Prayer is something I cannot overemphasize enough. I think every ministry has this intention and every ministry leader, hopefully, prays often for their ministry. But when was the last time you prayed together with your volunteers? Is it consistent? Is it allowing the Spirit to guide and direct you, your team, and ministry?

When you gather for training this presents the perfect opportunity to pray with and for your team. This is an exciting opportunity to engage in prayer in new and different ways. You can pray all together for the ministry, or you can pray in smaller groups for one another. You can go on a prayer walk around the building praying for where your students gather and for the entire church, or you can even spend some time in silence praying. Trust me when I tell you that if you consistently pray with your team, be prepared to see God move in powerful and bold ways.

Practice spiritual rhythms and formation.

This runs hand-in-hand with prayer while moving past just one rhythm, and seeks to engage your team holistically from a spiritual perspective. Often training sessions can focus on how to lead small groups, caring for students, safety requirements, and other areas that are very important. But when was the last time you stopped and intentionally trained on spiritual rhythms?

Training your leaders on prayer, spiritual gifts, fasting, journaling, time with Jesus, and various other aspects is hugely important. I think it is easy to assume our leaders know all of these things and further still we may assume they are practicing them. But if they were never taught them, how can we expect them to teach and lead our students through these rhythms? Let me encourage you to take time to actually walk through spiritual rhythms and help your leaders grow in formational ways so they can lead your students deeper in their walk with Jesus.

Change locations.

This is an easy idea but not often one we think about. It is easy to default to trainings at church or in the youth room. But what if you moved it to someone’s home? Better yet, a home with a pool, or a fire pit, or a backyard where you could play games together. Being able to take training offsite or outside of where you meet normally allows you to be creative in your training, it gives your leaders freedom to think and process in a new environment, and it provides a change of scenery which can often lead to new thought processes and perspectives.

If you can’t meet offsite, consider changing the environment you train in. Move things around, bring in comfortable seating, change the lighting, make it comfortable and inviting with decorations. These little touches help you to show intentionality and change a space that perhaps we have become used to.

Provide resources.

Resourcing our leaders is a great way to both help them grow personally and get something into their hands that will be beneficial going forward. This could be handouts and studies from Barna Group, devotional guides for them to use with their small groups, a podcast, helpful tools and resources from Fuller Youth Institute, various assessments like DISC or spiritual gifts, books to read as a team, or even resources specific to your own ministry. These resources aren’t meant to just be things you get into their hands but resources that will help them grow and continue to excel as the leaders God has designed them to be.

What aspects do you make sure to include in your leader trainings?

Making Leader Training More than Just Informational [Part 1]

We just finished hosting annual fall training for all our student leaders and it made me reflect on how our structure of leader training has changed throughout the years. We have gotten into the rhythm of hosting quarterly trainings and while they all differ in focus, the heart and vision remains the same. Each session will focus on some sort of training or equipping, but will also incorporate other elements to make them more engaging, fun, relational, and formational.

Today I want to share a few easy ways to make your leader training more than just informational. I am not arguing for the elimination of information and equipping, but instead would argue that we need to make our training more holistic in its approach. We should think about the information but also the relationships, the spiritual formation of our leaders, and the element of fun.

Provide food.

One of the best ways to make leader training inviting, relational, and community-focused is to have food. Food is attractive to people and also helps to break down barriers. There is reason that Jesus taught around a meal or used imagery of food to help people understand what he was talking about. Food just makes gatherings warmer and more inviting.

So have snacks, share a meal, provide coffee and donuts. Be intentional with the food, don’t just throw out leftovers from youth group, but show your leaders you care in a very tangible way. You don’t need to blow your entire budget on the food, but be thoughtful with what you get.

Have fun.

I think fun is drastically underrated when training happens. Often when we are training we focus on information, policies, and making sure everyone is on the same page. Perhaps you have noticed like I have, how those types of meetings cause people’s eyes to glaze over or they start nodding off. But what if you threw in some fun activities as well?

Try incorporating some type of group game like charades or Scattegories. Set up a volleyball net or 9 Square and just play together at different points. Or set up a church-wide scavenger hunt for your leaders with prizes. These moments help take a mundane, typical training and make it more inviting and fun, which encourages your leaders to continue to come and participate.

Incorporate team building.

Team building can get a bad rap at times. I know I have definitely been at trainings, conferences, and gatherings where the team building was actually more traumatizing than informative and unifying. If you have ever done team building with mouse traps, you know what I am talking about. But there are so many more options to make team building actually focused on building a healthy team.

There are classics like the human knot. There are some newer options like doing a Shark Tank-themed game. You could present challenges to the team that they need to accomplish with certain limitations placed on them. There is the activity that has a teammate leading another teammate who has a blindfold on. A quick Google search lists many different options including ones that focus more on unity, ones designed to make you think and problem solve, and even ones that require little preparation and are easy to run. These are all great ideas and can lead to healthy interactions, debriefs, and unification of your team.

Bring in someone new.

Sometimes a change of the speaker or leader helps in great ways. We have a cool opportunity to work with a local school that is focused on providing education free of charge to families in financial need. We have many students from that school attend our program, so we brought someone in from the staff to share about how we can best minister to and care for those students. It was awesome and so much fun, and frankly better than anything I would have said about what we could do.

So who could you bring in? Maybe it is a volunteer to talk about how to lead small groups, perhaps it is a parent or another youth pastor, or maybe you could bring in a school employee or a local counselor. These new faces will allow your leaders to see the benefit of hearing from others and hopefully help them grow and become better leaders.

What sets your trainings apart? How can you encourage your leaders to attend them?

How Student Ministers can Engage Their Community

It can be easy for ministries to focus on what is happening within their environment only, or within the church. But our mission isn’t simply to focus on what is happening within our walls but instead to look outside of them as we seek to reach the world with the Good News.

We may train our students and volunteers to reach others, but unintentionally focus on just the ministry we lead. If we are seeking to lead by example and want to model what we teach, we must step out in faith and engage with our community in proactive ways. But how do we do that? Today I want to share a few ways–some more simplistic and others more encompassing–we can actively engage and reach our communities.

Be a part of the community.

For some leaders this is easier said than done because they live in their community. For others this will be more difficult because they don’t necessarily live in the town where their church is located. That is the case for us. We live about fifteen minutes outside of our church’s community, but that reality shouldn’t stop us from being a part of the community. Instead we have to be more intentional in being a part of it.

Make it a priority to go grocery shopping in your town, go to the local parks, visit the schools, go to National Night Out, go to Christmas tree lightings, visit local corn mazes, and whatever else may happen in your community. The key isn’t to do all of things, but instead to be intentional in engaging with your community at points and venues that matter most. This not only engenders you to the community but allows you to become a part of it. In so doing you have now become a vital and needed part of your community.

Utilize local businesses.

I love to do this because it helps our church reach people, and it also allows us to give back to the community. This can be done in a variety of ways including using a local printer for your bigger projects, having local restaurants or dessert shops cater your events, utilizing local promotional product vendors instead of national agencies, and by engaging with community centers to rent them out. There are other ways you can utilize businesses but the important part is that you are connecting with them and building relational and spiritual bridges that provide opportunities for your church to be the hands and feet of Jesus.

Connect with schools.

Schools are a natural place for youth workers to get connected. For some youth workers this is easier to accomplish because they may only have a single school district that is connected to their church. For others, this is pretty difficult because they may draw from multiple school districts. Our church draws from five major districts and that doesn’t include the private schools, Christian schools, and homeschool students. If that is where you find yourself, you may be scratching your head at how to reach out to all of your schools. Let me encourage you to not look at this as something only you can tackle. Work with your team and leaders and share the load.

Regardless of where you find yourself as a youth worker, we all can connect with schools in really simple and meaningful ways. Email the administration to encourage them and let them know you want to be a resource, and drop off donuts for the front office or the teachers. Reach out to the Christian clubs and ask how you can help them out, drop off fresh baked cookies with notes from your church staff team, connect with the athletic director and see if they need a chaplain for their games. Ask your students how you can help them make an impact, and make sure to swing by for See You at the Pole. Even seemingly small things can have a huge impact when it comes to connecting with schools.

Collaborate with parachurch ministries.

If I am being honest, this is not something I am very good at. I often forget to reach out to these ministries in partnership and that is a big misstep. Recently, I was able to connect with our local Young Life chapter, and it was an awesome opportunity to share life with one another and consider how we can work together for the Gospel. As we chatted, I realized just how many of my students were participating in this parachurch ministry and it dawned on me that still other students were probably participating in others. If that is the case, why not come together to have a greater impact and reach?

Many parachurch ministries will reach students we may not have the opportunity or ability to reach, and their desire is to connect students with a local church. It is a perfect discipleship track, and one that churches and ministries can collaborate with and assist. Working with parachurch ministries gives both of the ministries an opportunity to not only reach more students but to have a more profound impact on the community.

Serve in the community.

This is one that probably feels the most burdensome because it adds a lot more onto our shoulders. But the truth of the matter is that it is only burdensome because we view it that way. Service for the kingdom of God is never meant to weigh us down or to feel overwhelming, but instead is a wonderful opportunity to help the Gospel go forth.

Often we may view service as another aspect of our job, and while that may be true to a certain extent, I believe we can leverage it so as to make service outside of our job feel taxing and unfair. But service is a gift and an opportunity. It is a way to put our gifts from God to use and to bless others. It is allowing the Spirit to work in and through us as we seek to love and care for others. So my encouragement first and foremost is to not let service become just another task, but instead let it flow from a heart that has been transformed as you love others. The more that you embody this mentality the more it will be replicated in students as they serve.

With that said, it is important for us to find ways to engage with our community through serving within it. It could be as a coach for one of the sports teams (and it doesn’t need to just be for students). It could be by volunteering in afterschool programs. Perhaps it is by hosting a lunch for the teachers in the school. Maybe you serve at the local foodbank. Or you could do neighborhood cleanups. The key with serving in the community is doing so of your own accord to help people see Jesus. It allows you to engage with people and to begin building relationships with the ultimate goal of helping them know Jesus.

When It’s Time to Say Goodbye to a Volunteer

Have you ever found yourself in a situation when you knew you needed to tell a volunteer they couldn’t serve anymore? How did it make you feel? Do you think you handled it well? How was it received? Do you still have a relationship with that leader?

As ministry leaders we are in a very unique circumstance in that most of the people who “work” for us are volunteers. That means that when it comes to having to let someone go, the matter is infinitely more complex. How do you fire someone who volunteers their time? Can you actually fire a volunteer?

The reality is that these moments are multifaceted and difficult. They involve complex relationships, multiple layers of emotions, and of course the struggle of figuring out what to do and say when that volunteer is no longer a volunteer. Will you find a suitable replacement? What will students think? How will your relationship be with that leader?

Part of being the leader of a ministry means that we need to step into situations that can be difficult and uncomfortable. But just because they aren’t the easiest of situations doesn’t mean we avoid them. Instead we must face them and do our best to honor and love the other person as we lead. In fact, I would assert that a godly leader has an obligation to have these conversations because it models a Christlike attitude and leadership quality to our people. Jesus didn’t shy away from tough conversations but instead leaned into them and used them to help people grow and flourish. But how do we do that? Today, my hope is to offer you some suggestions on how to best enter into these situations and care well for the other person, yourself, and your ministry.

Let nothing be a surprise to the other person.

A good supervisor should always be intentional with guiding and growing their team members. This applies to both encouragement and critiques. When a person who reports to you needs guidance and refining, you should be seeking to help them grow and improve. That means that if you are letting a volunteer go, they shouldn’t be caught off guard by the reasons you present because they should have been previously approached.

Be honest.

These moments are never fun or easy, but they can often be more convoluted as we try to soften the approach by not being fully honest. I am not saying we lie during this times, but I do think we can be not fully honest and transparent because we still want to care for our people. But lack of honesty can often lead to confusion and more hurt. So in these moments look to be honest and transparent with your volunteer, not to be cutting or to hurt them, but to honor them and give them the dignity of being honest with them.

Be clear and concise.

Often in these moments subtlety and ambiguity are not your friends. I am well aware that we try our best to care for our people and to not cause them hurt or pain, but to not be clear or try to soften the moment without being fully honest isn’t going to help anyone. And I would also assert that not being fully honest or clear will actually do more harm in the long run because that leader may feel unjustly wronged because they don’t know what really occurred.

So when you talk to your leader be clear in what you say and concise. Do not go on and on in your conversation with them, but instead be concise and allow them to seek out more information and clarity if they need it. Now, I think it should also be said that being clear and concise is not an excuse to be hurtful or overtly negative toward your leader. When we are concise and clear, we must also remember that the person we are talking to is one of God’s children and we should still seek to be loving and kind with them. Neither option cancels the other out, but rather should be utilized together.

Remind them of what they are called to.

It is helpful to remind your leader of what the expectations are for leaders in your ministry and to show them where they were not meeting those expectations. In these moments it would be helpful for your leaders to know what they are being held to. That means that as leaders we should have some type of stated or printed set of expectations for our leaders that they have had access to. That way everyone knows what they are being asked to do as leaders and it gives you a place to refer to in these moments. But also use this time to challenge them. It isn’t simply a moment to remind them of what they weren’t doing, but instead a challenge to them to grow and meet the requirements and potentially revisit serving with you at a later time.

Follow up as needed.

This is on a case-by-case basis. Sometimes follow up conversations are warranted and sometimes they aren’t. There will be moments where you and your leader can continue with your friendship and other times when you cannot. Be discerning in what needs to happen after the fact and continue to honor them and their wishes as you move forward.

Pray.

I think most of us are aware that prayer is a vital part of our lives and ministries, and it is kind of implied that we will be praying about these types of moments when they happen. But when I say pray for these moments I mean before, during, and after.

When it comes to having these conversations with a leader, it typically shouldn’t take us by surprise. We know it is coming and should be covering the conversation in prayer. Pray for your heart and theirs. Pray for clarity, wisdom, and discernment. Pray for patience and the ability to hear one another. Pray that this conversation doesn’t affect their view of God and the church. And then continue to pray this way during and after the conversation. Do not let your prayer for this leader stop simply because the meeting ended.

5 Quick Tips for Encouraging Volunteers

Throughout my time in ministry I have become convinced that our volunteers are the lifeblood of our ministries. I’m sure many of you would agree with that statement and you have seen the fruit of having great volunteers on your team. Volunteers are amazing people because of the ways they sacrificially give of themselves, love their students, and continue to serve in ways that go above and beyond their obligations.

I think sometimes we can take what they do and who they are for granted. We don’t intend to but we can get into an groove where we just continue with the status quo. We function normally and may unintentionally forget to care at the level we should for them. But the thing we must understand is that our volunteers are vital to our ministry and without them we will not be able to continue in what we do. My hope with today’s post is to highlight five easy ways that you can intentionally care for and encourage your volunteers.

1. Pray for and with them.

Our leaders are real people who have real issues affecting them just like we do. So pause and give them space to share what you can pray for. Allow them to talk about what is going on: their struggles and difficulties, the victories and high points, their spiritual walk with Jesus, and anything else they want to share. Then take time to pray with them and remember to continue to pray for them. The powerful impact of prayer is one we cannot overstate and is one we need to lean into all the more to seek protection, care, and guidance for our leaders. Prayer helps our leaders be seen, known, and loved in a very powerful and real way. So make sure to pray for and with them often.

2. Ask and care about their life outside of ministry.

During my recent time away from ministry, I was able to meet with my volunteers and church members but I wasn’t able to talk about work. I’ll be honest with you and let you know meeting in this way at first was pretty hard for me. I had gotten into a rut where the majority of the time I spent with people was focused on how they were doing in the life of the church or in a specific ministry. For instance, I would always ask my leaders how their small group was, how their relationship with their co-leader was doing, or how I could improve our student ministry. But now I was forced to do away with that method of conversation and focus more on who they are personally.

I got to hear more about their families, their struggles, what was happening at their schools or jobs, and how they were handling all the changes that have been happening. And it was in those moments that I began to connect on a truly deeper level with my volunteers. I realized that I had fallen into a habit of being ministry-focused and not personally-focused.

Most of you probably already do this but if you don’t, let me encourage you to shift how you engage with your people. I never meant to dismiss their personal lives, I just got into a rhythm and didn’t shift. But now, my priority in meeting with leaders will be to care for them, and then to see how things are going in ministry. Doing this not only values your leaders but shows them that they mean more to you than just being a body who shows up to watch students at youth group.

3. Follow up and remember.

This is a big one that really encapsulates the first two points. When you remember what your leaders are going through and follow up with them, it truly makes them feel seen and heard. You are letting them know it wasn’t just checking off a to-do list when you met with them but truly a relationship. Knowing that someone truly cares about you and is willing to continue to see how you are doing is an aspect of leading in ministry that cannot be understated. It is in these moments that we not only validate our leaders but we highlight what the Body of Christ should truly be.

4. Send a note or card.

Sending someone a physical note or card is one of the best, and easiest, things you can do for your leaders. I think we all know how great it feels when we get a letter in the mail. It brings joy knowing that someone spent time writing out a heartfelt message and mailed it to us. I know I personally love seeing a letter amidst the advertisements and bills, and it makes me smile. Now imagine how your leaders would feel getting a note or card from you. Let me encourage you to not make it generic or simply ministry-focused, but to make it personal and relational. These are the moments that you truly get to value and encourage your people by letting them know you care. Never underestimate the power of a personal, handwritten note to your volunteers.

5. Champion them.

I believe all of these points are important, but I really believe this one is huge especially as it pertains to your ministry and the church as a whole. When you highlight your leaders publicly and talk about how awesome they are, it brings a whole new sense of ownership, validity, and relational equity to your volunteers. I love to talk about how awesome my volunteers are during youth group or in staff meetings. I want everyone to know how well they care for and minister to our students. And I want our leaders to know that I see what they are doing and I am eternally grateful for them.

So highlight them to your students. Talk about them to your supervisors. Make sure parents are aware of how awesome they are. And tell them personally. I love to share encouraging things I have seen when I meet one-on-one with a leader. I get to love on them and tell them how grateful I am for them, and it is awesome to see how encouraged they are by those moments.

How do you encourage your leaders?