Category: Planning Ahead

Planning Ahead: Senior Commissioning

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It is never too early to begin preparing to honor your seniors. I am a firm believer that when we celebrate our graduates it should be more than simply marching them on stage and presenting them to the congregation. These are young adults that we have poured into for years through the discipleship process and we are now sending them out as ambassadors for the kingdom of heaven.

This isn’t just a celebration, it’s a commissioning. We are sending students all over the world in a variety of spheres, and they will have limitless opportunities to reach others with the Good News. That means we must be intentional, thoughtful, and relational in how we commission them, which requires planning ahead to ensure success and intentionality.

No matter how many seniors you have, you should begin preparing in January of their graduation year. Stepping into these moments and thoughtfully preparing for them will help make them thoughtful and intentional. Here are a few key ways to make this time special for your seniors.

Make it intentional and thoughtful.

I’ve referenced this a handful of times in this post but I haven’t shared how we actually do this. You know your students and families. You have sojourned with these young adults through the ups and downs of their lives. You know their stories.

What I’m saying is this: you know how to best make this moment intentional. You know what speaks best to your students and what will encourage them.

You can do this through a church-wide commissioning where they are prayed over. It may be through honoring and celebrating them at youth group. You could allow your seniors to share their anecdotes and encouragements to their peers at a senior night. You could put together a special brochure honoring your graduates, send them a personal card, or provide a special night for their small group.

These moments are up to you, but the intentionality and thoughtfulness you put into them will help honor and celebrate your graduates.

Provide next steps.

I’ll be honest with you and share that this was something I didn’t always do well. When we were serving in Iowa, I just assumed our college ministry would automatically pick up where we left off, but that wasn’t the case. I’ve learned we need to provide next steps to ensure our students have opportunities to continue connecting with the local church.

For graduating seniors, you have put in seven or more years building relational equity and trust. That means that your insight and voice matter when helping students take next steps. Intentionally connect them with your college and young adult ministries. Utilize college ministries for those going to college. Find opportunities for students to serve in your church and where they are going.

Next steps aren’t just about a handoff, it’s about continuing the discipleship process in meaningful ways to help your graduates thrive.

Utilize the body.

This is something we have started to do at our church and I love it because it helps our students to see they are supported and loved, and also an important part of the church.

One of the ways we utilize the body is by having them pray over our students during the commissioning. It’s a powerful moment as we ask for families, friends, small group leaders, and others who have walked with these students to come and lay hands on them as we send them out on mission.

We also ask our entire church body to stand and pray for our graduates as we commission them and for them to commit to being for our seniors as they continue to grow. You could also utilize the church to help honor your students by asking them to host a meal for the seniors and families. You could also ask for the church staff and church as a whole to sign cards and commit to praying for the graduates.

Create intentional moments for families.

When I think about our senior commissioning, I’m always trying to find intentional opportunities to include families. Inviting families on stage to pray over their students is one way we seek to do this.

We also set aside time for families to encourage, pray for, and speak truth over their graduate during the reception. We have heard how busy families are and how thankful they are when we slow things down and provide space for them to intentionally engage with one another. Helping families engage is key and it’s something our graduates will remember for years to come.

Provide a special gift.

Do you remember what your gift was from your church when you graduated (if you got one)?

I think I got a book when I graduated. I’m not sure what the book was and I’m pretty sure it became a doorstop during college. That’s not a shot at my youth pastor at all. I know him and I believe the gift was meant to be thoughtful, but there was no explanation or guidance to it. It was simply “here’s a book.”

I’m fully aware that budgets vary throughout ministries, and I’m not arguing for big or expensive gifts, but rather one that’s thoughtful and personal.

It could be a student’s favorite candy bar and handwritten card. Maybe it is a book inscribed with a personal note and a gift card to Starbucks so the student can share their story with their friends. Perhaps it’s a gift bag with candy, snacks, fun little celebratory gifts, and a special gift for the graduate. The purpose with a gift is to provide something that is special, intentional, personal, and practical.

Planning Ahead: Fall Leader Training

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We just wrapped up our student programming for this school year and are moving into our summer schedule. It’s surreal to think that this school year is already coming to a close because it feels like just yesterday we kicked off the school year. But in the midst of all the memories and celebrations, this is also a great time to begin to plan ahead for fall leader training.

Before we begin our fall programming, we host an annual leader training in August that covers a large swath of material. We walk through logistical information, legal information like mandated reporting and meeting with students, ministry updates, doctrinal beliefs, and more. This is our big training that we host each year and it incorporates a lot of different elements, but it’s also something that has evolved over the years to be more intentional and formational.

With that understanding it is imperative that the planning happen farther out so the training can be as purposeful and helpful as possible. Leaders are the backbone to our ministries and our training must be intentionally planned so we can best equip and care for them. The following points are not necessarily outlining all the details that you should cover, but more so highlighting key aspects that should be included to make your training the best it can be.

Make it relational.

I’ll be honest: for years I thought simply having everyone gather together with snacks and coffee made training relational. But the truth of the matter is that I was simply hitting them with a firehose of information with a sprinkling of potential relational opportunities added in. However, that’s not really relational.

So instead, we tweaked our training to incorporate opportunities for fellowship, getting to know one another, and to hear and learn from one another. The result was fantastic: leaders were thankful about the training and excited to be there. When we center training sessions around relationships, it allows our communities to grow and flourish.

Utilize practical principles and resources.

Many of our leaders have been with our program for multiple years. That means they thoroughly know our logistical information and when we take a prolonged amount of time going over it, we see their eyes glaze over. Now that doesn’t mean we don’t go over it, but instead we condense those moments and allow l newer leaders to connect one-on-one with our leadership. Then that affords us more time for practical principles and resources.

We highlight books and podcasts, we bring in experts to train in certain areas, we lean into spiritual formation, and allow for collective equipping, team building, and a space to share ideas.

Have fun.

I am a big proponent of incorporating fun into training. Being able to laugh, joke around, tell stories, and play games helps to build community and fellowship among your team. It also alleviates the tension or weight that can come with a longer training as it provides a needed break from the tension and rigor. So find ways to have fun and laugh with your team during the training and see how that shapes your sessions and interactions in positive ways.

Provide food.

Part of hosting intentional training means finding ways to encourage and care for your leaders. And one of the best ways to do this is to provide food. That doesn’t mean you need to break the bank and provide prime rib (but if you do let me know so I can attend), but it should be something that is different from what you provide to students and also something that shows you care.

It could be coffee and pastry trays, a nice luncheon, party subs, special candy on the tables, fun punches or mocktails, or even just having fun creamers to make the coffee a little more special.

Incorporate spiritual rhythms.

Spiritual rhythms are something I think student ministries overall should lean into more frequently, which means we must incorporate them within our training. Taking time to pray in different and engaging ways is vital. Worshipping together and praising God helps to transform our hearts. Reading Scripture highlights God’s heart for His people.

These are not the only rhythms we can incorporate nor do they have to be utilized in the same way that we have always utilized them. Instead, seek out creative and thoughtful ways to draw your people nearer to Jesus and cultivate their hearts as disciples of Jesus.

How do you make your leader training intentional and meaningful?

Planning Ahead: Empowering Students to Participate in Lent

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If you’re like me, you grew up in a church tradition that did not incorporate participation in Lent. It wasn’t until I was in college that I learned Lent wasn’t just something for Catholics, and that many of my Protestant friends also participated. Still, Lent wasn’t something I considered participating in until I heard a podcast on the topic, and felt challenged to join.

For the past several years, I’ve found different ways to participate, each one bringing more depth and understanding to my relationship with Jesus, and my yearly journey toward Easter. I’ve learned that Lent is about so much more than just “giving up” something. It’s about engaging in rhythms that prepare our hearts for the Christian life and our calling to follow Jesus wholeheartedly.

I think Lent can be meaningful for our students, too, if they are empowered and equipped to participate well. If this isn’t something your ministry is already doing, let me encourage you to consider it. I also want to share some ideas, which I hope are helpful whether you’re already doing Lent as a student ministry initiative or considering it.

Reimagine intentional fasting.

Fasting is typically the “big” aspect of Lent that we think of, and it can be a beautiful rhythm to engage in intentionally. When it comes to our students, I think we have to treat fasting with care as some students’ relationships with food can be complicated.

Rather than simply focusing on fasting from food, I would encourage you to challenge your students to ask themselves, “What thing has the potential to be, or has become, an idol in my life that I can give up during Lent?” Help your students drill down on the things that most often draw their attention away from God, or that they use to self-medicate, that they can feasibly fast from for over a month.

Students might be tempted to list things like school, friends, sports or other activities, which they can’t realistically take a break from. So you may need to offer guidance and help them determine what can be removed. Maybe it’s social media and using that as their primary way of connecting with friends. Maybe it’s intentionally stepping away from homework for 15 minutes each day to read the Bible and pray in a quiet space.

If a student does want to fast from a food item, encourage them to choose something that isn’t good for them, or has the tendency to become an “emotional support” food. This could include fasting from desserts and candy, soft drinks, or junky snack foods.

While they’re fasting, students should be encouraged to turn their thoughts to God, especially if they’re struggling with it. The reminder in fasting is that we desperately need and depend on God, more than the thing we’re fasting from and missing. In those moments of struggle, they can choose to engage in a spiritual rhythm. (More on that below.)

Include an intentional “feast day.”

When I was learning about Lent, I liked the idea of making Sundays a “feast day.” And while that meant indulging in something I was fasting from, more importantly, I loved the idea of celebrating the goodness of God. So rather than just having a day of indulgence, I wanted it to be intentional.

If students are creatively fasting, feast days may look different for them. Maybe it makes sense for them to fast the whole Lenten season, or maybe they can intentionally allow engagement on Sunday.

Another way to look at feast days is doing something as a group if you gather on Sunday mornings. Open up the floor to a time of sharing what students are learning, how they are celebrating God, and what they are thankful for. You could also provide treats that provide a physical feast element for students to partake in.

Do a group study.

I have loved doing daily studies throughout Lent that help me focus on the themes of the holiday season. Doing one as a group can help students engage on their own, but also feel part of a larger community participating in Lent together.

The YouVersion Bible app often has a Lent study or two available, which can make it easy to participate as a group if you initiate the study and invite the students to join. Another option if you have time is to create your own study, which affords the ability to cater it to your specific group. Just make sure to give yourself plenty of time to create it if you go this route.

Focus on spiritual rhythms.

Lent is also about engaging in other spiritual rhythms, not just fasting, though they can go hand-in-hand. I grew up hearing that prayer was an integral part of fasting, as it helps us remain strong. Lent is also an opportunity to pray for something consistently for a set period of time and watch for God’s answer.

Another spiritual rhythm I love to engage in during Lent is meditation on Scripture. I frequently choose one verse to focus on or memorize. Before I get out of bed in the morning, I read the verse and pray to start the day.

Another traditional part of Lent is giving. This can be monetary, and you can find a ministry, organization or person to support as a group. Or, if your students don’t have money to give, you can help them identify needs of others and find creative ways to participate. Maybe they can give of their time to help with childcare or service projects. Or they can give of their talents to play music or create art for homebound seniors.

These are just some of the rhythms you can direct your students to engage in during Lent. They can also journal, practice intentionally sitting in silence, or create something based on what they are learning (art, poetry, a story, a song, photographs, etc.).

Incorporate observances into your weekly programming.

If you’re doing Lent as a group, can you tie it into weekly meetings? Think of lessons that dig into the themes of Lent, or a series that follows Jesus’ ministry and journey to the cross. Maybe you want to incorporate communion into one or more of your meetings.

You can provide unique ways for students to engage during lessons with quiet time to meditate, pray in color, or memorize a passage as a group. You can also turn Sundays into a time of celebration where students worship, sing, and create art together.

Or you may decide to create an Easter experience for your students as Lent draws to a close. We’ve written a couple of posts along these lines, one about creating an Easter encounter and another about helping students engage with the holiday. This could serve as the conclusion to your students’ observance of Lent.

Planning Ahead: Teaching Calendars

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Welcome to a brand new series called “Planning Ahead.” This series is intentionally designed to help youth workers think through strategically planning for specific events, dates, and bench markers in ministry.

We will talk about fall kickoffs, Christmas parties, Lent, training sessions, and more. Our hope with this series is to provide you with practical steps to help you succeed in ministry by setting benchmarks in planning and sharing insights we have learned along the way.

If your experience starting out in ministry is anything like mine, I wasn’t taught strategic planning. I didn’t know how important it was to plan ahead or build out a teaching calendar. I didn’t see how intentionality wasn’t just intended for teaching and preaching but also in how we structure, prepare for, and implement important events and key programmatic pieces within our ministries.

I’ve learned how important planning ahead is not just for my own sanity but also for our students, families, and volunteers. When we plan ahead we show intentionality, communicate value and worth, help everyone to understand what we are doing and why. We are able to unify under a shared vision and goal.

So with that in mind, today I wanted to share about intentionally building out teaching calendars by answering some common questions surrounding them.

How far in advance should we plan?

When it comes to a teaching calendar, I plan a semester ahead and I typically don’t plan for a whole year. We curate our content for a semester at a time and try to have it finalized months before the next semester rolls around.

That means we typically have our fall teaching calendar finalized around May or June and our spring teaching calendar finalized around October or November. When you plan this far ahead, it allows you to start recruiting teachers, planning for different events, and strategically choosing teaching series.

How do we pick what we will teach?

When I first started in student ministry, I picked topics that I thought were relevant or that sounded cool. Curriculum with catchy titles and graphics were always a win. But we need to think beyond just what will be relevant or “cool” and instead plan with intentionality, purpose, and vision. That means when you are choosing what you will teach, you do so in light of those things as well as choosing relevant and necessary topics.

So plan your teaching around your vision, themes that you’ll focus on in your ministry, and key dates or momentum seasons. You can also begin building a 3, 4, or 7 year curriculum track based on how your program functions. You could choose a 3 year curriculum for middle school and a 4 year curriculum for high school that repeats (with updated changes as needed) to help students move through key life phases and seasons.

What should be included?

This is a question I used to wrestle with when I was younger because I would second guess myself. But here’s the thing: you know your students best and that means you know what they need to hear and be guided in. Trust your instincts and lean into your group dynamics.

But I would also encourage you to pay attention to culture, what Gen Z and Gen Alpha are searching for, and what students are grappling with overall. You can do this by talking to other youth workers, joining online communities, stepping into various cohorts, and following organizations like CPYU, FYI, Barna, others. If you utilize those key pieces to think about what is being taught, you will have a solid teaching calendar.

How many calendars should you have?

Sometimes I see ministries with multiple calendars and frankly that can get confusing. Instead of having multiple calendars, look to simplify down to one. Yes, you may need to have a calendar for families and one for leaders, but trying to simply the amount of calendars also allows your communication to be simplified and concise which provides clarity for everyone.

I won’t lie to you and tell you that if you do all these things that you’ll always hit it out of the park. We all swing and miss at times. But I will tell you that you will see more success and you can fine tune the necessary areas to fully pour into your community.