Category: Resources

The Importance of a Health and Wellness Policy

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A health and wellness policy was something that years ago I would never have considered. We never talked about it in any of my classes or education environments. It only began to come up when I was involved in my ministry cohort, which was going on shortly after the pandemic started.

Our church implemented a health and wellness policy like many others once COVID-19 hit in our area. We implemented guidelines and policies to ensure that everyone remained safe and healthy. Like many other churches, these policies were met with mixed reactions. But after refining the policy and thinking about the future of health and safety for the church, we now have a policy that exists for all ministries and seeks to love and care for our people in meaningful and proactive ways.

I don’t mean to write this post as a worst-case scenario, or to try to instill fear, but instead to help us serve and care for our communities well. This is an opportunity for us show the love of Jesus in very real and tangible ways as we help to protect our community. With the fall upon us, we will start to see a rise in the common cold, flu, RSV, and COVID as students are back in school and activities are ramping up. So how do we handle this well? What are some key things to make sure we implement?

Have an overall wellness policy, not a policy per illness.

We don’t have a COVID-19 policy, we have a health and wellness policy with an addendum about COVID. That means our policy has health and wellness guidelines for all sorts of illnesses and helps us address the entirety of the community, not just the ones who catch a certain illness.

Make sure your guidelines are clear.

I don’t know about you, but I have some students who love to try to find a way around the rules. Whether it’s a PowerPoint game, a group competition, or even just the guidelines for our youth group. But I think we all know this doesn’t just apply to students. Sometimes leaders and parents will try to get around guidelines and rules, so make sure they are clear and easily understood. Don’t over-complicate the guidelines but instead look for clarity in what you are stating.

Keep it simple.

This is something I learned during 2020 when we tried to spell out all the rules and have all the contingencies. But truth be told, we either weren’t prepared for the circumstances that developed or we had a ton of rules for moments that never materialized. What I learned through all of that was to keep these guidelines simple. Instead of trying think through all the rationalizing that we can do for an illness and if people should participate, just keep it simple and say, “If you’re feeling sick, stay home.” The simpler the guidelines the better and easier they are to understand.

Have PPE items available.

The term PPE (personal protective equipment) became extremely popular during the pandemic and many people presume that this refers to mask, gloves, and sanitizer. But it actually can expand to much more. Yes, gloves and masks are helpful–especially if you have to deal with first aid issues that may involve blood borne pathogens–but there are other items to include. These could be certain cleaners, hand sanitizers, Clorox or similar style wipes, first aid items, and hand soaps at all hand washing locations.

Be willing to explain the reasoning for your policy.

When we first instituted our policy we got a lot of questions. Yes, you could make the argument that we all had a lot of questions about our wellness policies in 2020, but the reality is I still get questions as to why we have one. My answer is usually pretty simple: we believe that part of being followers of Jesus means caring for one another (especially those who are in need) and this is one of the best ways we can do that. Sometimes that suffices and other times it does not. We have to be willing to share the reasoning for our policy, but also need to understand there will still be those who disagree regardless of our reasoning.

Explain the policy to students, families, and leaders.

Clarity of thought and communication is key for this policy. These guidelines and policies need to be communicated to everyone they affect, and that means thinking through the spheres of communication. We always walk through this at all of our leader training sessions, communicate it to students at the start of each semester, and we send it out to all parents in our newsletter. That way everyone is aware of our policy and the reasoning behind it.

So what are our guidelines?

They’re pretty simple: if you’re sick stay home. That goes for students and leaders. We love that our leaders are dedicated but if they are sick, they aren’t going to be at their best and they could get others sick. The only addendum we have is for COVID-19, and that is simple as well. For the first five days we ask the student or leader to stay home (i.e. not coming to church activities) and then the next five days they are able to participate but with a mask.

Our reasoning is exactly what we stated above: to love and care for others well no matter the circumstance. We want to make sure that our immuno-compromised friends can still come and not have to worry about getting sick and that we don’t spread illness around to others. We believe that Jesus, being the great Healer, would want His followers to do all they can to ensure the health of His Bride, the church. We embody that through our health and wellness guidelines.

Hosting a Meaningful Senior Commissioning

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It’s that time of year when we see all the graduation pictures, receive grad party announcements, and maybe even get invited to a graduation ceremony or two. We’ve written before about honoring seniors and helping to spiritually prepare them for college. In today’s post I want to focus in on one way to do that and offer some ways to do it well with a senior commissioning. I know for some ministries this time may have passed, but it doesn’t mean you can’t do something during the summer, or think about next year and how to impart new or different ideas into your current context and culture.

Let me first explain what I mean when I say senior commissioning. I grew up in churches that would recognize and celebrate seniors on a “senior Sunday,” and I must admit that this was my practice when I started working in student ministry. It usually comprises parading students onstage and, depending on the number, sharing their next steps. Then there’s usually a short word from the youth pastor followed by a brief prayer and applause from the congregation. There’s nothing wrong with this approach, but as I stepped back and assessed what we were doing and why we were doing it, I realized that there are more intentional, relational, and spiritual approaches we could take.

Out of that thought, and many refining steps along the way, we developed our senior commissioning. This is a multi-step approach to not only honoring seniors but also commissioning, encouraging, and preparing them for their next steps as they move beyond high school and student ministry. So let me explain the details for how this looks and how we strive to make this an intentional approach in our disciple-making process.

Communicate.

Months before we actually host our commissioning we reach out to our seniors and their families and let them know what will be happening. We also ask them to fill out a form that has specific information that we will utilize in a booklet for families and show on our screens during our commissioning in the church services. We ask for a senior photo, their favorite memories from their time in student ministries, what trips they went on with our program, what their plans are after graduation, and how can we pray for them. These pieces are all utilized to create a brochure that we give out to our congregants and families to highlight our students. We also continue to communicate with the seniors and families about what we are doing as we get closer to our commissioning ceremony.

Create gift bags.

We do a lot of gift bags throughout the year. We do leader gift bags for when they go on trips with us. There are gift bags for families when we host respite days. Gifts bags for our large training at the beginning of the school year. Gift bags at Christmas. And I’ll be honest, sometimes when you do a lot of gift bags, they begin to look the same. There may be subtle differences but they all have the same feel.

The reason I bring that up is because we want these bags to be thoughtful, intentional, relational, and student-specific. That means we have special name tags and personalized cards instead of a generic gift bag with a general card. We also add in cards signed by our whole staff team and a personalized letter signed by our student team and senior pastor letting them know we are for them and this is their church that loves them. We put in some candy because you know…student ministry. We put in celebratory items like glow sticks and confetti poppers. We get them either book about following Jesus in college or a devotional. Sometimes we throw in a gift card to a local dessert shop.

Purchase items for a reception.

When we host our senior commissioning, it isn’t just about bringing our students on stage and praying for them. That’s a big piece of what we do, but we also want to have a reception time to celebrate and honor the graduates. When you host a reception, you are highlighting the relational component of your ministry and valuing the personhood of each of your graduates. So think about what your reception could and should look like.

Our reception happens during our 10:30 a.m. service time, so we have light refreshments like mini bagels and small pastries. We also provide coffee and orange juice. At our church, most of our rooms are multipurpose which means they tend to have standard items that don’t necessarily feel inviting unless you’re intentional with the space. So we love to incorporate tablecloths, centerpieces, balloons, music, and even a fun backdrop for photos. The little touches make the reception feel more special and make our graduates feel seen and loved.

So think about what items you could purchase to make the reception a little more inviting and special. You don’t need to blow your budget to make an event special. It’s often little things like a flavored coffee creamer, a photo booth, tablecloths, balloons, or even just a welcoming space that truly make this a special moment for graduates and their families.

Have intentional time for families.

One thing I hear often from parents and students alike is how busy everyone is. I mean think about: when was the last time every one of your students showed up to youth group on time? Students are incredibly busy and running from one event to the next. The same is true for families, so much so that they often don’t get time to simply be together and pour into one another. One of the best parts of our senior commissioning is creating space for families to simply be together.

We carve out 20 minutes from our reception to give parents and families time to speak into their graduate and to encourage them. We don’t just spring this on them at the reception; we email out all the details ahead of time and even give them some prompts on what this time could entail. These are moments that the families can utilize however they want and we always get great feedback from them that this is one of their favorite parts.

Challenge and prayer.

We make sure to conclude the commissioning with a challenge and prayer time for our graduates. We want to challenge and encourage them to continue in their faith journey and to help them know that we are for them. We also take time to encourage and challenge parents. This is a time of change for parents and it is important to help them see these changes but also to show them ways to engage with the changes and still shepherd their graduate. This is not intended to take up a lot of time during the reception but instead is meant to provide guidance and encouragement in a short amount of time.

Connect grads with a college ministry.

I will be fully transparent with you and tell you that I struggled with this for many years. Not because I didn’t believe in it, but we just couldn’t seem to get the transition from high school to college ministry to work. This past year we have finally been able to see this transition start to work.

We begin by connecting our seniors with our college ministry leaders at the beginning of the school year. We also utilize our college leaders’ house as a Home Group location for our seniors once a month. Then our college leaders continue to connect with and invite the seniors to college student gatherings that are highly relational throughout the year. At our senior commissioning we invite our college leaders onstage with other church leaders and families to pray over our graduates, and then give our college ministry ample time to share during the reception. This has already started to reap rewards as many of our graduates are already attending our college ministry.

You Are Not Alone: What to Do When You Feel Like It

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Ministry can be a really lonely place sometimes; especially when you’re going through hardships, difficulties, loss, and trials. This loneliness can look different for each of us. You could be the only youth pastor in a small town. You may be on a team but no one really knows you. You may be critiqued and ridiculed by leadership. You might have been told you won’t amount to much or you’ve hit your glass ceiling. Or perhaps you believe you aren’t good enough or have failed.

There are so many reasons that ministry can feel very lonely. And those reasons are only compounded further when there are difficult moments and trials. When you feel alone and then have to walk through your own trial or help someone through theirs, it’s depleting and alienating because it compounds the feeling of isolation.

Have you been there? Are you there now? Whether you have been there or you are there, this post is for you. It’s also for those of you who haven’t been there yet, because you can serve as a place of refuge and a loving support to those who are. The points below aren’t all-encompassing; they are designed to provide hope, encouragement, and community.

Remember that you are seen, valued, and loved.

It would be easy to default to saying, “God knows what you’re going through and loves you.” And while yes, it is true, for those experiencing periods of isolation and loneliness, it just rings a little hollow. You know it to be true, but there is a part of us that also wants the broader community to say it to us as well. We are relational beings and as such we want people to love and value us as well.

When we are in the throes of isolation we often obtain blinders that convince us no one cares or loves us, and that is a lie from the depths of hell. People don’t always say it, but they do see and love you. It isn’t always easy when it isn’t said or seen, but don’t believe the lie that no one cares. In fact, as you’re reading this, know that we love and care about you! We are in your corner and for you!

Build networks.

There are so many great ways to build a network. Depending on your context this can be through local youth ministry networks. Many towns that have multiple youth ministries actually have regular gatherings of youth workers for encouragement and fellowship. If you’re unsure if one exists, contact another youth worker to see if they know of one. Should there not be one, perhaps you could be the catalyst to the beginning of a network in your area.

Another option could be a denominational network. Many denominations have semi-regular gatherings and different ministries within the denomination also have regular meet-ups. Check and see what your denomination offers and consider jumping into those networks.

There are other opportunities like cohorts, conferences, and mentorships that will help you grow and develop as well as provide meaningful opportunities for fellowship and community. Other networks could include social media groups, but be cautious as many can be contentious and filled with heated debates as well as not necessarily afford you a true and authentic network.

Find community.

Networks and community can go hand-in-hand, but sometimes certain networks may not provide the community you need for a variety of reasons. So how do you find needed community no matter what setting you are in?

First, I would encourage you to find people with whom you can be authentic. Identify friends who you don’t have to present a certain way to, people you don’t need to be a pastor for. That way you can come and be wholly you with complete authenticity. Second, you may need to look outside your physical community. Sometimes, especially in smaller communities, you may feel like you cannot be fully authentic because everyone is connected to your church in some way. In those cases, you will need to look regionally or even broader. In those cases, you may find community through networks like cohorts, conferences, or online communities.

If you’re looking for a cohort that offers training and equipping as well as community and relationships, let me encourage you to check out Slingshot and connect with our friend Brian Aaby. Brian led a cohort that I was able to be a part of and that cohort changed my life. Aside from excellent coaching, training, and equipping, I have made lifelong friendships with some of the most amazing people.

Another awesome resource for community is being developed and launched by our friend Tim Eldred called The Authentic Pastor. This amazing resource provides a podcast, coaching, online community, and more. This is something Elise and I believe in so much that we have provided a review and are honored to contribute to.

I also want to remind you that Elise and I are here for you as well. This isn’t just a blog, it is a place to come and find community and refreshment. Our goal at Kalos is to build up a beautiful community that empowers and strengthens each member in their ministry, gifting, and calling. Simply put: we’ve got your back and are in your corner! You have a community here that is for you. You can always reach out to through our contact page and we are happy to encourage and walk with you.

Take a step of faith.

This is a broad statement that many could interpret different ways, so allow me to unpack it. First, maybe the step of faith is searching for community. Sometimes we default to the expectation that community should come to us. But community is a two way street. There are times we must step out and find that community for ourselves. It isn’t easy, especially when you serve in ministry because people tend to come to you. Now you may have to go find others for that community.

The second way I would interpret this statement is through the lens of asking, “Is this God’s way of helping me find what’s next in my ministry journey?” Sometimes we need more than a gentle nudging from God to see where He is calling us next. And often times, God allows us to walk through hardship to see the good and the hope He has prepared for us. Don’t read into that statement that you walk alone, because God often times is carrying you through those moments. So ask yourself, is God moving me to see where He is directing me?

Ask why you feel this way.

One of the best things you can do in these moments is self-assess. Sometimes it is helpful to step back and look at what is happening with a fresh set of eyes and an objective motivation. Doing this allows us to see what is really going on and hopefully begin to identify not only why this is happening but to also look toward a solution.

Sometimes we may be lonely due to our own busyness. Other times we may be lonely because we are the outsider in a tight-knit community. We may be lonely because the church is showing us the door. You may also be lonely if your age demographic isn’t represented. Looking at what is happening and asking why you feel this way, allows you to begin to address what is happening and move toward a healthy solution. It doesn’t mean you will like what you find or be excited (at first) about the solution. But it will help you grow and heal as you identify and move toward that goal.

Meet with a counselor.

Having a counselor is a blessing! In a position where we are often serving as a counselor to so many, having someone you can go to and be fully honest with is an amazing gift. When you are feeling alone and isolated, a counselor is a safe person with whom you can share and be honest about how you are feeling. Not only are they a safe person, they will also help you identify why you feel this way and help you move toward a healthy and beneficial solution.

Now I know not everyone has the luxury of finding a licensed, Christian-based counselor in their community for a variety of reasons. But there are other options as telahealth has truly grown by leaps and bounds. And one of the ways it has grown is through online counseling. There’s a Christian community of biblically sound Christian counselors at Faithful Counseling and it’s a wonderful place to get connected. Now you may be thinking, “What if the person I get paired with doesn’t understand me?” Great question! You can switch at any time without any additional cost. This is a win-win opportunity as you are connected with someone who loves and cares for you and will guide you toward healthy solutions.

As you’re finishing reading this post I want you to know three things: you are loved, you are not alone, and we are here for you! Know that you matter and you are here for a purpose. We are for you. We love you!

Book Review: She Deserves Better

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I’m back and reviewing another highly-recommended book by the team that brought us The Great Sex Rescue. As a regular listener to Sheila Wray Gregoire’s Bare Marriage podcast, and a survivor of growing up in purity culture, I was so excited to hear about–and get my hands on–her team’s new book, She Deserves Better: Raising Girls to Resist Toxic Teachings on Sex, Self & Speaking Up (written by Sheila, Rebecca Gregoire Lindenbach, and Joanna Sawatsky). And once I did, I was not disappointed.

Since this blog is dedicated to youth ministry and those serving within that context, let me start by saying up front, you need to read this book regardless of your gender, role within the church, or parental status. Yes, it is written in a format for mothers to read and discuss with their daughters. However, if you work with young people in any context, you need to take time to read, think through, and reckon with the topics discussed in She Deserves Better. Unfortunately, certain harmful messages and teachings have been accepted as Bible fact, and been propagated through the church for decades, and it’s time for that to end.

In She Deserves Better, the authors deal with topics surrounding girls’ faith, well-being and self esteem, emotional health, respect and boundaries, dating and identifying of toxic relationship traits, sex education and consent, and existing as a person who is allowed to take up space. Within each chapter they unpack harmful teachings from a biblical, evidenced-based perspective with scientific facts, personal stories, and examples from their surveys of thousands of women. And they particularly focus on church-based contexts, which most often involve youth group experiences.

Undoubtedly, there will be parts of this book that make some readers uncomfortable. If you’ve been drinking purity culture Kool-Aid all your life, some of these conversations may make you cringe, or make you feel like purity culture and its teachings are being attacked. But here’s the thing, if we begin to uncover things that are proven to be systemically harmful to others, we have a responsibility to do something about it. That may include painful introspection as we think about the messages we’ve preached. It may include dealing with how we have treated or silenced others along the way. And for some, it may include unlearning teachings that have been ingrained in us since birth.

Some of us could easily sit back and say, “purity culture didn’t directly harm me,” or “I thought this was biblical,” or worse yet, claim we didn’t know better and therefore are excused. But these things are no longer an excuse to continue down a destructive road or turn a blind eye to it. We should know better, we do know better, and now it’s time to do better, both for the next generation, but also the countless women who need help deconstructing layers of shame, assault, and toxic teachings. She Deserves Better starts us down the road to do just that. 

If you are a parent, I encourage you to invest in this book and use it to have conversations with your children (girls and boys, because heaven knows we need to raise up men who know how to treat women). If you are a pastor, youth pastor, or lay leader, please invest in this book, not just to share with parents, though that is strongly encouraged, but also to help educate yourself. If you are leading parents and students in any capacity, these topics will come up. The best thing you can do is educate yourself so that you can handle them correctly and well.

If you aren’t a parent or a “youth person,” but you came out of purity culture scarred and broken, I would also encourage you to give the gift of this book to yourself. Let yourself unpack the baggage, begin to heal the wounds, reteach your younger self, and move forward with freedom in Christ. Many of the issues unpacked in She Deserves Better boil down to mistreatment of women within church culture. And if that has been your experience, I am so deeply sorry and I carry that pain with you. You didn’t deserve it, and you don’t deserve it now. As the book states, you deserve better.

May we have the courage to collectively work to build a better world for girls and women, with the church leading the way. This book is just one step on that journey, but it is a big step, and I invite you to take it with us.

The Passage Ceremony: Celebrating Students’ Milestones

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Students have a lot of big milestones in their lives. There’s graduation from pre-k, kindergarten, and junior high. There’s turning 16. Becoming an Eagle Scout. Getting their license. Going to prom. Turning 18. Graduation from high school. And many more celebratory moments.

The sad truth is many of these milestones aren’t celebrated or honored for a variety of reasons. People are busy, so family and friends can’t always make it. There are conflicting schedules and events; people don’t always want to go to ceremonies because of the time commitment. And because there are so many moments in students’ lives, it is easy to assume you can skip one and simply show up at another.

The truth is these moments in students’ lives are pivotal and quite important in how they mentally develop and grow, the shaping of their identity, and their understanding of the Gospel. If these milestones are so important, let me pose a question: when was the last time your church celebrated these moments in the lives of your students? I don’t ask this question to shame or make us feel bad, but instead to push us to do some self-reflection. If I’m being honest, until moving to our current church, I never really considered these moments and didn’t do anything to celebrate them other than going to graduation parties.

But is that the best and only option? Or is there something more that we can be doing? The more I’ve thought about the ways we honor, celebrate, commission, and challenge our students, the more I want to share with you something that we have refined and honed over the past six years in order to do just that: The Passage Ceremony. I know, the name needs work, but let me highlight what this is and how we utilize this ceremony to honor and challenge our students. This isn’t a one size fits all approach, but instead is a resource you can adapt and leverage in your ministry setting and refine to make it beneficial for your context.

The Passage Ceremony.

In the course of middle school and high school ministry there are many key milestones that can and should be celebrated. We have chosen three aspects to focus on: transitioning into 6th grade (or middle school), transitioning into 9th grade, and high school graduation. The reason we chose to focus on these moments is because they are shared among students holistically. Not all students go to prom, not all students do extracurricular activities, not all students get their license at the same time. These three moments typically hit the majority of students and allow for the greatest impact. Therefore, the Passage Ceremony centers around these three “rites of passage.”

Our Passage Ceremony has a few key aspects to it. Here is what they include:

1. Food and community. We make sure to provide a lunch for the families who are coming to the ceremony and we utilize round tables to facilitate conversation and community. We also bring in our volunteer leaders to connect them with our students and families.

2. Explanation of the ceremony. We have someone stand up during the meal time to talk to families about why we are hosting the ceremony, what it is for, and to share our commitment to students and families.

3. Intentional time for parents to speak into the lives of students. We know families are busy and life gets crazy, so we carve out 30 minutes for parents and guardians to speak into the lives of their students. We provide some guidance for what this looks like but have found that parents typically come prepared and actually would desire more time because of how impactful it is.

4. Honoring of students. When families come back from their time of encouragement, we host the formal part of the ceremony. We call up students individually according to their grades and give them a gift. Before we call them up, we explain why we are doing this and the symbolism to our ceremony. It is a time of encouragement, celebration, and intentional discipleship.

We take time in the months leading up to The Passage Ceremony to communicate with families what we are doing and what we are asking of them. At the end of this post, I’ve included that letter for you to utilize if you would like.

How to utilize celebratory moments.

In the letter below, you will see some of the order and flow for this ceremony. Additional things we provide include a light luncheon, facilitating the ceremony, and having a time of celebration and recognition at the end. Here are some key things to highlight in celebratory moments:

1. Make sure to recognize key people. This could include parents, students, volunteer leaders, ministry leaders, and others. Recognizing and pointing to them helps to highlight the focus and who the event is for.

2. Have a good facilitator and communicator. When you are honoring students it is important to have someone who can speak truth and encouragement into their lives with intentionality. You don’t want someone who doesn’t know them or stumbles over what to say because that doesn’t communicate value and worth. But having someone who does communicate well helps your students know they are loved and have a place to call home.

3. Make the environment celebratory. This could be as simple as having food and music, or you could decorate your space with balloons and centerpieces, or you could provide gifts. Whatever you choose make sure to be intentional and seek to create an atmosphere that celebrates your students.

4. Connect them with their leaders. Bringing your leaders into these moments is key because it values them, connects them to their students, and introduces them to parents.

5. Pray over your students. Let them know that they are loved and seen, and that they matter to you and to God. So pray for them and be in their corner.

Letter to Families:

As I have served in student ministries, I have seen a strong desire in parents to lead and guide their children as disciples, but the big question has always been “how?” The Passage Ceremony is one way for us to offer guidance to you and your students by giving you time and space to have needed conversations and by allowing us to support one another in this ongoing discipleship process. Parents, church leadership, and volunteer leaders will be part of this ceremony to signify the student’s desire to live as a disciple of Jesus.

Ceremonies are not a regular part of our culture, but with purpose and direction they can have a powerful impact on the discipleship journey of students. The Passage Ceremony is designed for you, as parents or a significant person in a student’s life, to have the opportunity to personally and privately give spiritual guidance and discipleship to them. The spiritual guidance should focus on:

  1. Affirming your commitment to being faithful parents and supporters of your student(s);
  2. Presenting or reviewing clear and specific guidance and evaluation of your student(s) as they continue to live as disciples of Jesus who are sent to build the kingdom of God.

Our vision for this ceremony is threefold:

  1. To affirm God’s design for parents and supporters as the main disciple-maker of their children;
  2. To affirm our commitment to you as a church and specifically as a student ministry to walk and partner with you in this discipleship process;
  3. To provide a meaningful opportunity for you to partner with the church to mark this significant milestone in their life together and commission them to continue to live as a disciple of Jesus.

Ceremonies typically have a symbol attached to them. We request that you supply a special Bible to use as the symbol of this ceremony. In the past families have purchased a new study Bible or use a special Bible they already have. The NIV Bible is highly suggested since it is the translation we most often use at church. Feel free to supply whatever size or color you would like.

We highly recommend that you use the inside cover to write a special note of vision and blessing to your student. Please drop off your signed Bible to the Receptionist’s Office to allow time for our staff to write in it as well. This Bible will be presented to your student(s) at the ceremony. Should you need any assistance in finding or purchasing a Bible, please contact our team and we will do all we can to assist you.

We will also provide time and space for you as parents to speak encouragement, affirmation, and Biblical truth into the life of your student. I would encourage you to think through this ahead of time so you can share this with them on Sunday. You could share why you are proud of them, what you are looking forward to experiencing with them, your desire to walk with them through this next phase of life, the truth of what you have seen God do in their lives, a life verse that you chose for them and why you chose it, and your prayer for them going forward.

5 Factors to Facilitating a Mission Trip

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We are beginning to start our mission trip training for this summer. With two trips planned and two unique teams going, we need to make sure our students are adequately prepared and trained in order to best grow and serve. Our summer ministry rhythm alternates between doing some type of retreat or conference one year and a mission trip the following year. Regardless of whether it is a mission trip year or not, part of our vision for our program is to incorporate missional opportunities in all of our trips because of the mission Christ gave to all of His followers.

What that means is we are always approaching our trips with a mission-centered focus. In order to do that well, we must think through some key aspects. Mission trips that are just haphazardly thrown together are not all together a bad thing as opportunities may just present themselves. But the more intentional we are in thinking through how we can shape and facilitate the trip in an impactful and meaningful way, the better prepared we will be and our students will reap the spiritual benefits.

The points below are intended for those who are planning their own trips and not necessarily partnering with a mission organization. However, I believe these points translate into either type of trip. If you go with an organization some of the points may already be figured out for you. These are key avenues to engage during the very beginning of mission trip planning and are designed to help the main trip leader best prepare themselves and their team for the upcoming training and trip.

1. Know your objectives.

Mission trips are a wonderful opportunity to not only help your students grow spiritually but also to bless others through your actions and care. In order to achieve both of those realities, there need to be clearly stated objectives. If you know the objectives of your trip it allows you to shape and plan accordingly so you can accomplish said objectives.

Your objectives can be focused on the spiritual growth of your students, skill sets that need to be learned, tasks that need to be accomplished before and during the trip, building relationships within the team and with the community you’re serving, or whatever else you see as a goal for your trip. When you have your objectives focused and spelled out, you will then be able to guide and shape your trip and team accordingly.

2. Clearly communicate expectations.

Whether you are setting up team meetings, explaining guidelines for the location, sharing team member requirements, or detailing work expectations on the trip, the ability to clearly communicate expectations will help set your team up for success. This is true even when you are advertising the trip to your students. The clearer and more concise your communication, the more apt your people will be to understand and follow what you are asking of them.

When it comes to expectations for your students, never assume they know what they are even if you have taken them on prior trips. Each mission trip will be unique which means the expectations will be as well. So be clear, concise, and direct with expectations in order to set your team up for success.

3. Utilize team training.

Training for mission trips is a must. Without training you will be setting your team up for dysfunction and potential failure. Training allows the group to grow and deepen relationships, engage in team building, grow in the skill sets needed on the trip, have a better understanding of how to minister to the community you are serving, and to help each team member know more about themselves personally.

Training can include activities to simulate what you will be doing, practice or organize different elements needed for the trip, complete personality assessments, or engage in prayer times, team building, or evangelism and prayer training. It can also include watching videos or reading helpful books, bringing in teachers to help equip your team, or whatever else you find beneficial. These do not need to be exceedingly long or every week, but I would recommend starting training sessions 4-6 months before you are to leave and averaging 1-2 a month.

4. Highlight flexibility.

If you have ever led a student trip before you know the importance of flexibility. But often times our students never see that part of the trip because they are only engaging the trip not serving behind the scenes. That’s one of the key differences between a retreat or camp and a mission trip. On a mission trip students are serving and leading, not simply consuming. So helping your students understand flexibility, why it is necessary, and how it may look on the trip will help to strengthen and equip your team to do their best work and be for one another and the community you are serving.

5. Build your leadership team ahead of time.

As you are beginning to prepare for your trip it is important to recruit the necessary leaders for the trip before you begin to advertise it to your students. This allows you to have the appropriate student-to-leader ratios and it also helps you to have the leaders needed for the trip. We all have amazing leaders who serve in our ministries but not all of those leaders may want or be able to serve on a mission trip. So figuring out who can and should go ahead of time allows you to be better prepared for the trip by having your leadership team in place.

How to Help Your Students Want to Read the Bible

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Throughout my time serving in churches I have seen biblical literacy continue to decrease in student ministry and I have been astounded by how little students actually know about the Bible. Whether it’s attributing sayings and musing to God’s Word that aren’t there, not knowing where books of the Bible fall, or not even knowing Bible speaks into various topics, the state of biblical literacy is not looking good. Maybe this is just my experience, but I think this is indicative of a trend in younger people and is why we are seeing more and more companies focusing on students to help them grow in biblical literacy.

Now it would be easy for me to sit here and bemoan the circumstances and to be dismayed by the lack of comprehension and willingness to engage with the Bible. But that would be neither helpful nor beneficial. Instead, I want to be a part of the solution. In my role that means working with our upcoming generations and helping to train and equip them in how to use and interpret their Bibles in a way that helps them make real world applications.

Today, I want to look at how we can help our students not only read their Bibles but also seek to engage with and apply them. Students need to see that God’s Word is real and necessary, but they also need to understand why it is important and know what it means to them. This will allow them to be thoughtful and proactive in how they apply the Bible in their lives and in how it shapes them as Christ-followers.

Teach students how.

We have written on Bible study methods before but it is easy to assume our students know how to read the Bible when in actuality they have never been taught. So take time to show them how to read the Bible. Point out the different literary styles and help them learn basic hermeneutics so they can read it appropriately and apply it to their lives. Help them understand it is okay to have and ask questions. Teach them to be analytical and critical readers in order to think about the Bible in broader and deeper contexts. Doing this will help them grow not only in their knowledge of God’s Word but it will also affirm them and help them see that they can discern and interpret the Bible on their own.

Make sure they have a Bible they will use.

Maybe I’m just odd but I have a ton of Bibles and they all serve a different purpose. Some are for studies, others for personal devotions, and I have others because they offer unique and significant insights. But most students aren’t like me. In fact, I have found many students don’t actually have a Bible they want to use or enjoy using. So take time to help students find a Bible that they can read and will want to read. This may mean having more Bibles on hand and having a broader knowledge of different types of Bibles, but it will allow you to help your students grow and engage with God’s Word on their own in a way they can understand.

Point them to helpful Bible study resources.

There are lots of great Bible Study tools out there and there are a lot of not so great ones. In fact, you have probably seen a lot of “teen Bible studies” that feel dated, or they talk down to students, or perhaps feel childish in their designs and studies. Finding helpful resources or Bible studies may feel difficult, but when you find ones that work for your students you will see them grow and gravitate toward reading God’s Word even more. We have written on some resources and you can find that information here.

Model it for them.

I think this is something the church needs to be better about as a whole. We should model what we preach and teach to our people, and not always in a way that shows us succeeding or doing the right thing. I think we need to model the very real aspects of what studying Scripture looks like, both the successes and difficulties. When our students see the impact that the Bible has on our lives it motivates them to want that for themselves. But they also need to see the moments this is hard for you. Let them know about times you’ve struggled to be in the Bible. Show them how you overcame that and highlight how you felt and what being out of God’s Word did to your life. When students see the real pieces of what the Bible does for our lives coming from people they trust, they will want to model that as well.

Set up reminders and show them how to do the same.

Reminders may sound trivial at first but they work. I love my Google calendar and my reminders on my phone. In fact, I have reminders set for all sorts of things not because I forget them, but because they are of high value to me and I don’t want to forget they are there if I’m scheduling other things. Students are incredibly busy and they have all sorts of things competing for their time and attention. If you can help them in prioritizing what is important and show them the benefit of reminders and scheduling, it will help them to see the necessity of staying in God’s Word.

Help students to set reminders, show them how to put things in a schedule, and help them carve out time to read God’s Word. But remember that this may look different than your schedule. Students may have to carve out ten minutes on a crowded bus to read the Bible or listen to a devotion. They may have to do it at night before or after homework. It may not be every day but it may be a few times a week. That’s okay because it is all about growth and consistency. And remember that reminders aren’t a fix-all, they are just a tool to help us. This isn’t a “you do this and you’re good” approach, but instead is a resource to help us grow as biblically literate Christ followers.

Show them why this is important and applicable to their lives.

I believe it is easy to take the Bible and its impact in our lives for granted sometimes. As western Christians, we live the good life where we don’t see the hardships and persecution that Christians around the world face. And I believe this is part of the reason we may not see the Bible as being helpful and applicable all the time: we live an easy life and we don’t see hardship that the Bible helps us through. However, for many of us in ministry we can point to moments when the Bible and our faith in God carried us through dark moments and how that was a turning point in our lives. Students need to hear that! They need to understand that the Bible has a place in our mundane lives and in the moments when life is at its lowest point. Our students don’t see the impact the Bible always has because we don’t show them how it impacts their lives at each moment.

We need to teach them how the knowledge of God’s Word helps to form and prepare us for those rocky moments. We need to show them how the truths of the Bible have a life-changing impact on our lives, our culture, and our world. We need to help model how we can be agents of good change in our world through being who God has called us to be. When we model this reality to them, it builds a spiritual framework for their lives from which they can live out their calling of being disciples of Jesus.

Packing for Trips: Leaders

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Last week we took some time to think through helping students pack for trips. But what about packing information for leaders? Are there things we should tell our volunteer leaders to bring? Are there specific items the ministry or trip leader should be bringing? What are some essentials that we should always pack?

Today, I want to explore some of these questions by sharing essential items I think every leader should have with them. Having taken a variety of trips with students, both domestic and international, I have learned there are items we should always have in order to be prepared. There are some items that only the trip leader and/or a small group of leaders should have for a litany of reasons and I will mark those with an asterisk.

A first aid kit.

First aid kits are extremely important no matter the kind of trip. I recommend purchasing a small first aid kit for each of your leaders that could fit in their backpacks and making sure it has all the essentials (bandages, alcohol wipes, Advil, antihistamines, etc.), and to also take a least one larger kit. I would actually recommend taking two larger kits that have more items in them to treat a large variety of injuries and needs.

It may be helpful to build your own kit or ask a healthcare worker or first responder to help you build one. Think about items like splints, triangular bandages, gauze, medical tape, Advil and Tylenol, electrolyte tabs, antacids, feminine products, smelling salts, blood pressure cuffs, alcohol wipes, Neosporin, braces, a tourniquet, a flashlight, tweezers, cough drops, laxatives, and whatever else would be helpful.

Bright flashlights.

If you’ve been on a trip with students you know there will inevitably be times when you will be out at night and a flashlight is necessary. However, an inexpensive store brand flashlight might not be helpful. Look to find flashlights that utilize LEDs and have a higher level of lumens. These will ensure that you have longer lasting lights with brighter beams that will help you navigate evening games, uneven terrain, finding students, or even working to repair a vehicle.

A power strip.

Have you ever gotten to your shared cabin or room and realized there are only one or two power outlets? If you have ever done a trip during the summer in a room without air conditioning and brought your own fans, you know how important outlets are. Or if you need to charge multiple devices, having enough plugs is paramount. So pack enough power strips that each room can have their own if needed.

A multi-tool.*

A multi-tool is something I would only encourage the group leader to take. Whenever we take trips, including mission trips, we don’t allow students to bring knives of any type for safety reasons. However, it’s a great resource for the team leader to have a tool for emergencies and day-to-day activities on trips. Having a multi-tool has helped my teams splice wires connecting our trailer to our van, fix broken items in cabins, and pull staples out of carpets on mission trips. Having one of these is absolutely necessary on trips.

Advil and Advil PM.

As I have gotten older I have realized the necessity of both of these medications. Advil for the aches and pains of a long busy day, and Advil PM to help you fall asleep at night on uncomfortable bedding.

Earplugs and a sleep mask.

Sharing a room with someone isn’t usually a bad thing, unless they snore. And what about noisy students? Or perhaps the AC unit that is anything but silent? Or there is light streaming in from the window. These things plus being in a different environment can make sleep elusive. That’s where earplugs and an eye mask can help immensely. They help you to remove some of the external stimuli and hopefully find much-needed sleep to be ready to continue leading your group.

Extra pens.

Whether it’s for students, leaders, or both, I’ve found having extra pens is important because someone or multiple people will need one. So bring along an extra handful in your backpack and be ready to hand them out as needed.

Instant coffee.

I tend to be a coffee snob, so recommending instant coffee is hard. But I’ve been to multiple camps and retreat centers that make coffee for leaders that just isn’t good. In fact I would argue some of the camps served us muddy water instead of coffee. That’s when having something that is passable is better than nothing. So grab some Starbucks Via or other instant coffee packets and bring enough for your leaders too so they can have some joy in their early mornings.

Propel or Gatorade packets.

During summer trips especially, these instant packets are key. But even during trips in the fall or winter time, they’ll go a long way especially if you have someone who gets dehydrated. It’s a quick way to get fluids and electrolytes into the body and allows people to recover faster.

Battery packs.

Have you ever found your phone to be dying midway through a day at camp but you don’t have an outlet nearby? For me it happens often because I’m using my phone to document what is happening throughout the day. So having spare battery packs is a must when you go on trips. Consider purchasing a couple really good ones that have multiple ports and can charge multiple devices on a single charge because your leaders will also most likely need to recharge their devices as well.

A good pillow.

Even if the place you are going to provides bedding, make sure to bring a comfortable pillow. Nothing ruins a good night’s rest like a waking up with a sore neck or shoulders as a result of a bad pillow. Having a good pillow will help you sleep well.

A water bottle.

Having a water bottle is a must. It allows you to stay hydrated and can help remind your students to do so as well. Make sure to have one that is double lined to help keep your cold drinks cold and your hot drinks hot.

Games or special items for small group time.

If it ends up being rainy one day on your trip, having games to use with your small group or cabin is a must. It helps to occupy the time and give your students something fun to do. Or you could bring fun snacks or special little gifts for your small group like glow sticks or personalized snacks you know they love. Also think about games you can play on the trip out, especially if it is a long drive.

Extra personal care items.*

This is something that as the main leader you should think about bringing. There are always moments when students and/or leaders forget some kind of personal care item, so take a few moments and hit up the travel item section in Target or your local dollar store for toiletries. They don’t need to be full sized items but having a handful of things like toothpaste, toothbrushes, deodorant for guys and girls, body soap, shampoo, and lotion are great items to have on hand.

What are some non-negotiable items you take on trips?

Packing for Trips: Students

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Last week we talked about how to pick a location for student retreats and trips. But have you struggled with what you should tell students to pack for these trips? Have you received a frantic text or email the day of departure from a student or parent asking what they should bring?

As we continue the conversation, this week I want to share some ideas for helping students pack appropriately for trips. Next week I’ll share some insight as to what youth leaders should be packing for trips. Over my time in student ministry, I have come to realize a simplified packing list is much better to share than an overly detailed one. It ensures that students pack the essentials and helps them seek clarity when they have questions.

Before you even start to think about what students need to pack, you should be thinking about how you will communicate it to them. There are three main avenues of communication that typically can work with students: verbal communication, physical mediums, and electronic mediums.

Verbal communication.

Many ministries still utilize verbal announcements during their services and programs. These moments are critical for communicating important information in small, sound byte-style clips that peak your students’ interest. Two important things to remember with these moments is there needs to be simplicity, and direction toward a medium they can use for follow up (i.e. social media, emails, handouts, etc.).

Physical mediums.

One of the best ways to get things into the hands of students is to do just that. Get them physical sign ups, postcard reminders, or flyers. This will give them something to physically take, but the reality is these items don’t always make it home or to their parents. So be thoughtful about how much time and effort you put into these mediums as the reward may be minimal.

Electronic mediums.

Over the last decade, the importance of electronic communication has become undeniable. Students have phones and other devices in their hands constantly, and the more you can leverage these mediums the better your results. Use social media platforms, create QR Codes that can be scanned during gatherings, send emails, utilize story features on social media, and send out group texts with information. When it comes to creating online content, you may find yourself in the same predicament I often find myself: I’m not creative in this area. That’s where Canva comes in handy. It has graphics, images, and pre-made designs you can edit and utilize to best reach your audience. So lean into Canva or another design app to not simply list information but make it visually appealing as well.

So what should students actually take on trips? If you use a venue that supplies a leader packet, you may find a packing list there, but you may need to edit it to match your program’s guidelines. When I think about what students should pack, I think in categories: clothing, accessories, toiletries, camp-specific gear, and what not to bring.

Each of these are extremely focused and allow our team to highlight the essentials needed, and what is not allowed at camp. The camp-specific category helps highlight relevant items like winter gear, bathing suits, work clothes, or whatever else is needed. The accessories category allows you to remind students about things like bedding and pillows, a notebook, money, bug spray, and medicine. The “what not to bring” category lets you focus on things that aren’t allowed at the camp and what you ask students to leave at home. We always highlight leaving electronics at home, and things like energy drinks and illegal substances.

Whatever your trip looks like, remember to communicate clearly, consistently, and frequently through multiple mediums in concise ways. When you focus on those aspects you are setting yourself and your students up for success on your trips. Below is a graphic that we built in Canva for our student ministry’s last winter camp. This can serve as a springboard for your creativity, or we are happy to share how we created this to help you further. Feel free to reach out if you need help with creating your own graphic.

Making Leader Training More than Just Informational [Part 2]

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Last week we kicked off this two-part series by thinking through a few ways to make leader training more than just informative. Information is helpful and beneficial but it’s important to do more than simply focus on giving information. If all people do is receive information there can’t really be any transformation because there’s no care, practical application, or really any reason for your people to keep coming.

My hope with these two posts is to encourage you to think about how and why you do leader training. The ideas we are presenting are meant to help you think outside the box. And perhaps incorporate new aspects that will not only generate better leaders, but will help develop leaders who develop leaders, all while valuing and caring for them holistically.

Pray together.

Prayer is something I cannot overemphasize enough. I think every ministry has this intention and every ministry leader, hopefully, prays often for their ministry. But when was the last time you prayed together with your volunteers? Is it consistent? Is it allowing the Spirit to guide and direct you, your team, and ministry?

When you gather for training this presents the perfect opportunity to pray with and for your team. This is an exciting opportunity to engage in prayer in new and different ways. You can pray all together for the ministry, or you can pray in smaller groups for one another. You can go on a prayer walk around the building praying for where your students gather and for the entire church, or you can even spend some time in silence praying. Trust me when I tell you that if you consistently pray with your team, be prepared to see God move in powerful and bold ways.

Practice spiritual rhythms and formation.

This runs hand-in-hand with prayer while moving past just one rhythm, and seeks to engage your team holistically from a spiritual perspective. Often training sessions can focus on how to lead small groups, caring for students, safety requirements, and other areas that are very important. But when was the last time you stopped and intentionally trained on spiritual rhythms?

Training your leaders on prayer, spiritual gifts, fasting, journaling, time with Jesus, and various other aspects is hugely important. I think it is easy to assume our leaders know all of these things and further still we may assume they are practicing them. But if they were never taught them, how can we expect them to teach and lead our students through these rhythms? Let me encourage you to take time to actually walk through spiritual rhythms and help your leaders grow in formational ways so they can lead your students deeper in their walk with Jesus.

Change locations.

This is an easy idea but not often one we think about. It is easy to default to trainings at church or in the youth room. But what if you moved it to someone’s home? Better yet, a home with a pool, or a fire pit, or a backyard where you could play games together. Being able to take training offsite or outside of where you meet normally allows you to be creative in your training, it gives your leaders freedom to think and process in a new environment, and it provides a change of scenery which can often lead to new thought processes and perspectives.

If you can’t meet offsite, consider changing the environment you train in. Move things around, bring in comfortable seating, change the lighting, make it comfortable and inviting with decorations. These little touches help you to show intentionality and change a space that perhaps we have become used to.

Provide resources.

Resourcing our leaders is a great way to both help them grow personally and get something into their hands that will be beneficial going forward. This could be handouts and studies from Barna Group, devotional guides for them to use with their small groups, a podcast, helpful tools and resources from Fuller Youth Institute, various assessments like DISC or spiritual gifts, books to read as a team, or even resources specific to your own ministry. These resources aren’t meant to just be things you get into their hands but resources that will help them grow and continue to excel as the leaders God has designed them to be.

What aspects do you make sure to include in your leader trainings?