Tag: work

Quick Tip: Always Have a Wellness Policy

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It’s wintertime and that means illnesses are abounding. I’m not a scientist by any scope of the term, but I’ve worked with students long enough to know that this time of year sees a large uptick of sickness. There’s colds, stomach bugs, the flu, Covid, allergies, and more.

In the area we serve, doctors have been seeing a very large increase in illnesses and in how quickly they are spreading. Schools are seeing droves of students missing classes. Trips and gatherings allow for illnesses to spread quickly. And illnesses are not always being actualized until symptoms appear, allowing for many people to get sick faster.

The years 2020-2021 taught us a lot of things, and one of them was the necessity of having a wellness policy. Covid forced us to think about social distancing, how to better cover our coughs and sneezes, the increased importance of sanitary practices, and how important it is to stay home when sick and not spread illnesses. But the reality is Covid isn’t the only illness that can and will spread rapidly, especially in scenarios where large groups are gathered together.

As we began to reassess and think differently about how we did ministry post-Covid, an area we realized needed to be updated was our wellness policy. We decided to call it a “wellness policy” rather than “sick policy” because wellness highlights what we are seeking to achieve and it is more positive sounding. A sick policy seems punitive while wellness points towards a safe place where even immunocompromised individuals can attend.

So what does this look like? Well, I’ll be honest with you and share two key pieces about a wellness policy: it may change over time, and it will also depend on your context. Let me explain both of these in a little more detail.

A wellness policy may change as you understand more about the illnesses you are dealing with and how that pertains to your ministry and its setting. For instance, our wellness policy was originally focused on multiple symptoms but we adjusted that when we understood people could be asymptomatic. So we went more broad than narrow on our policy to work within that understanding.

Your context will also help determine how you shape your wellness policy. If you live in a setting where you can conduct ministry outdoors for a large part of the year, you will probably have a bit more freedom in how you shape the policy. If you’re indoors in a smaller environment that will also shape how you purposefully engage this policy. Another thing to consider is allergens and how prone your area of the country is to them as their symptoms can sometimes manifest in the same way other illnesses can.

So understanding your context and present setting should help you in shaping how your policy looks. I stated earlier that we went simple with ours as we believe clarity is kindness and simplicity helps us be direct and understandable. We focused on a few key points for our policy and have shaped it in this way: “If you feel sick stay home. We want you to rest up and feel better, as well as prevent any one else from catching anything.”

We have an addendum for Covid which states, “If you test positive for Covid, please adhere to the following guideline: you must stay home (i.e. away from the church) until you are symptom free for 24 hours without a fever.” We also encourage everyone to follow good hygiene practices.

These simple statements have not only helped our group stay relatively healthy throughout the years, but it’s also given people permission to take a sick day. This policy applies to our leaders who, like yours, are dedicated and wanted to always be present even to their own detriment. But now they are given the freedom to stay home and get better.

This policy is not guaranteed to prevent any type of sickness, nor stop the spreading of anything. But it does help in keeping our people safe and provides clear communication.

In months where illnesses are rapidly spreading, having a wellness policy helps you to care well for you people by giving them loving direction and seeking to ensure a safe and healthy place for your entire community.

Quick Tip: Have a Sick Plan

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Have you ever been sick on youth group night or Sunday morning? Has the flu surprised you the day of youth group? Have you experienced prolonged illness that kept you out of service for a good amount of time?

The longer I serve in ministry, especially student ministry, the more convinced I become that having a sick plan is a necessity. Trips can allow for illnesses to spread quickly. Winter months see a drastic increase in cold, flu, Covid, and other illnesses.

And then there’s always the unexpected sickness or health concern that creeps up. Family members may get sick and need help at home. And if this is the case, how do we handle those moments when we can’t be at our ministry? Is there a game plan? Do your volunteers know what the plan is? How is that information communicated to your leaders, students, and families?

Today I want to help you think through these moments by providing tangible steps you can take to address these concerns. This isn’t a one-size-fits-all approach, but more of an à la carte approach where you can pick and choose the steps that work best for you and your ministry.

Take a sick day.

Sometimes we just want to work through whatever illness we are wrestling with, but that’s a poor approach to take. Showing up sick can put others at risk, it depletes you even more, and it communicates to your team that it’s okay to show up sick, which can lead to illnesses being spread quickly and more often. So take a sick day, rest, recoup, and come back when you’re healthy.

Have a backup teacher.

One of the truths we must come to terms with is that our programs and ministries can and will exist without us. It’s a hard truth to reckon with, but a truth nonetheless. For many years I wrestled with this and convinced myself of the lie that the ministries I oversaw couldn’t exist without me.

It took a mental health leave for me to see that these ministries will not only exist without me, but can flourish as well. And I saw this truth through our leaders who stepped up and utilized their gifts. I became much more aware that I have gifted communicators on my team and I should be empowering them to serve. One of them has actually come to me and said, “If you ever need to bail, for any reason, I’ll have a lesson ready to go.”

This taught me so much and I want to encourage you to seek out and have backup teachers ready for when you can’t be present. No, it won’t be in the series you’re doing and no it won’t be what you had prepared. But God will use those individuals and His Word to help your students grow and flourish. So find different people who can step in for you when you’re sick (and a bonus tip: use them even when you are not sick and watch how different voices resonate with your students).

Build a communication plan.

This is important across your ministry as a whole, but having a communication plan for illness is key. Who will you tell? Who gets told first? What’s the communication say? Is it intentional, informational, or both? Drafting a plan for how communication goes out, to whom it goes out to, and what it says is key.

My mentality is to start with my leaders because they help in communicating any change to their students. They have more established communication lines so it makes sense to start there. We then email families and post across our media channels.

Our emails contain information that is needed about any change or cancelation, but they also provide intentional touch points. We provide ways for families to connect like cooking or baking together with recipes, or watching a movie and discussing it. We highlight ways to engage in worship, and we even point to a passage in Scripture that they could discuss.

Now all of this sounds great, but when you’re sick no one wants to spend the time writing all of this out. So prepare it ahead of time and have it ready to go when needed.

Have a plan for Sunday morning and youth group evenings.

As you think about the two prior points, it’s also important to have a plan for how your programming will function when you are not present. Have you taught people how to set things up? Have you shared your expectations? Do people know what to do in different scenarios like if a student gets hurt or if there’s a fire alarm?

Often times youth workers handle their own set up and know the ins and outs of tech, lighting, and how to open and close up the church; but do the people filling in for you know how to do all of that? Training, equipping, and empowering others to handle this means building a plan for them and helping them understand that plan.

At the end of the day, there will be times you are not present at youth group or church. That is okay, and you should be encouraged to take sick days and vacation time. But how will your ministry do without you? Is it build upon you and your identity (or perhaps is your identity wrapped up in it), or is it sustainable because it’s built around Christ? Have you empowered others to lead in your absence? Do you have a plan for when you are not there?

By preparing ahead, you are setting your team and ministry up for success. Take the necessary steps to be proactive rather than reactive and watch your ministry flourish even if you’re sick.

Staying Healthy While Leading

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It’s quickly becoming cold and flu season. With students back in school, the change in weather, and youth group running consistently, illnesses pop and spread quickly. In our community, the first week of school saw a high number of students who became sick and that trend has continued through the year with students, families, and leaders.

We all know that illnesses can spread quickly among a youth group. Whether it’s the common cold, norovirus, Covid, sore throats, or a stomach bug, these illnesses do not pick and choose who they grow attached to, and that person may be you. But there are cautionary steps we can take to try and avoid those illnesses as much as possible.

Exercise.

Part of staying healthy is taking proactive steps before you become sick. Taking time to exercise and help your body grow stronger will help you stay healthy especially during those peak seasons of illness.

This isn’t about overdoing it, but exercising within your limits and abilities at a frequency you can maintain. Incorporating this rhythm into your routine will help your body in being able to fight off some of the common illnesses you will see at youth group.

Drink plenty of fluids.

A good doctor will always tell you that part of staying healthy and helping to get rid of things like the common cold is to drink plenty of fluids. That doesn’t mean soda and energy drinks but lots of water, electrolytes, natural fruit juice, and fluids like different teas that have immunity-boosting qualities. The more you hydrate the better your body will be at negotiating times of illness and you will also find that your voice has greater longevity when you’re speaking more often.

Don’t share food.

This seems like a no-brainer to me, but I get it. In youth group, finishing a slice of pizza at the end of the night seems like a good idea. Until you consider how many hands have been on it and how many people have breathed (and maybe sneezed) on it.

Those types of things should stop us from sharing food at youth events because it allows for germs to spread quickly. Instead of grabbing at the leftovers or sharing a soda with a fellow youth leader, consider an alternative to help protect your body from getting sick.

Wash your hands well and be mindful of what you touch.

Let’s be honest: students can be kind of gross. Many of them don’t wash their hands, they’re touching things without good hygiene, they want to be close to caring adults, and have been in a variety of settings where germs are being frequently spread.

In light of that, you must make sure to wash your hands well, and often, and to be aware of what you are touching. Don’t put food, or your fingers, in your mouth without washing your hands. Watch to make sure people aren’t grabbing at the food with unwashed hands. These types of steps help you to be proactive in preventing the potential spread of germs and illnesses.

Stay away from caffeinated drinks when teaching and talking a lot.

If you’re feeling under the weather but not necessarily sick, and you continue to lead and teach, you will find yourself often reaching for something with caffeine to give you that boost to make it through. But caffeine can actually hamper your vocal cords which then leads to you putting additional stress on them and yourself to try to push through.

This leads to depletion and opens you up to getting even sicker. So instead of grabbing coffee or an energy drink, get good rest, drink decaf tea with honey, take throat drops, and consider taking time off to allow your body to heal.

Get a good amount of rest.

Rest is extremely underrated in ministry circles. Humanity is incredibly bad at resting and in ministry we almost see rest as a sin and are willing to push ourselves to exhaustion because it’s “ministry” and “our calling.”

But God tells us to rest, He models it for us, and He even builds it into a rhythm so we slow down and rest in Him. If we aren’t resting and taking time to breathe and be refreshed we will end up becoming more and more ineffective and depleted which will lead to a lower immune system and more time being sick. So instead of simply pushing through, take time to rest, recover, and refresh so you can do what God has called you to do.

Take preventative supplements.

I’m no doctor so please hear me when I say that before taking anything you should always consult with a doctor to make sure you can take it and that it’s helpful for you. Taking things like Emergen-C, Airborne, or other Vitamin C-boosted products can be extremely helpful during peak illness times and on trips. It helps give your body a natural boost to prepare against the illnesses and germs that will be around.

At the end of the day, we cannot stop ourselves from getting sick. We are human and part of being human means our bodies are temporary and subject to illnesses. While we cannot stop illnesses, we can be proactive and take steps to keep ourselves healthy and ready to lead. These steps are not a fix-all nor are they guaranteed, but they are proactive habits that will help you avoid getting sick and hopefully help you grow as a leader.

Don’t Forget to Have Fun with Your Students

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One of my eighth grade guys loves to rub my head. It’s become a running joke that he will try to sneak up on me and rub or pat my head before I notice him.

Many of my other students love to joke about my gray hair and my “advanced” age. Still others will laugh about my weak ankles and knees. And there’s a handful of students who love to point out that my clothing choices tend to repeat themselves.

There are two responses I could have in these situations. One, I could get frustrated with the joking and shut it down. Or two, I could laugh and have fun with my students.

At the end of the day, their joking doesn’t bother me much and it highlights their comfortability with me and our program. I could choose to be a stick-in-the-mud and respond in an authoritarian way, but I know that will not make our program into what we want it to be: a safe place for our students to be themselves and know Jesus.

In our ministry we are clear on boundaries and rules, especially when it comes to how we engage with and treat one another. This means that when things get pushed too far and we respond to it, our students understand that they stepped over the line.

But here’s the thing: we can still have fun within those boundaries. We can still laugh at what our students say and do when they’re trying to be funny. We can chuckle at the immaturity and lack of self awareness. We can be relaxed and laugh at ourselves along with our students. The other side of the coin is that we could take things personally and try to shape the program and interactions in a way that keeps those moments at bay.

I would recommend the former over the latter because it creates a place where students can be authentic and simply be kids. We were all immature in middle school and high school, we all made jokes, we probably all said something a little out of pocket at some point.

As adults, we should remember how we acted and instead of crying foul and trying to just shut things down, we should instead take a moment to laugh and show students how mature adults can engage, have fun, and respond.

When we can have fun alongside of our students, we are showing them that we see them as more than a number or a child to be watched. We are showing them that we truly value and desire intergenerational discipleship relationships. We are highlighting that we can have fun and engage with them while valuing them and not dismissing them because of their age.

These types of moments create safe and healthy environments for students to be themselves, connect with safe adults, and be shepherded towards Jesus as we all take time to have fun together.

Here is my encouragement to you:

1. Allow your students to be students even if it means a little immaturity, random comments, and lack of self awareness.

2. Laugh along with (and sometimes at – of course not in front of them) your students and what they say or do.

3. Don’t take yourself too seriously and be willing to have fun and take a joke or two.

4. Create an environment that values fun and joy for everyone involved.

By incorporating these elements I cannot guarantee that your program will be perfect but that there will be a lot more joy, laughter, and community within your ministry.

Quick Tip: Go to Sunday Service

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Have you ever felt like Sundays are just incredibly busy and you’re running around trying to get everything done? Have you hit your step goal on a Sunday morning before the services are done? Is Sunday morning time to catch up on emails and last-minute prep for your message?

Has Sunday become just another work day? When was the last time you sat in a worship service as a participant and worshipper? Do you get stopped multiple times before you even open your office?

Me too! I get it. Part of working or serving at a church means that Sundays will often include work in various capacities. But that doesn’t mean we should forego our own spiritual health and inflow, nor should we give up on fellowship with the body. Yes, there will be Sundays when we are pulled in a hundred different directions and don’t get into a service. But that should be the exception not the norm.

We are called to be an active participant of the church and to continue to meet together and care for one another. This command doesn’t simply apply to church members, but also to those of us who serve on staff at the church. The book of Acts is all about the fellowship of believers and being a part of the local church. It is easy to say we are a part of the church as we serve the body, but are you actually participating with the body of Christ and being poured into?

As employees within the church it is a default of ours to serve the church, but it is something we often do at our own detriment as we don’t participate with our fellow believers in the corporate gathering. If we continue to treat Sunday as simply a day of work instead of worshipping with others, I can promise you five things:

  1. You’ll find yourself trying to lead from nothing as you are not being poured into.
  2. You’ll become frustrated, resentful, angry, and bitter toward the church because you will see the church as keeping you from worshipping and growing.
  3. It will lead to fracturing and frustration in your family if you don’t worship together.
  4. You will lose the joy that you had in ministry.
  5. You will struggle in your walk with Jesus.

At the end of the day, there will be Sundays that you don’t make it into the service. Those Sundays should not be the norm, but instead the exception. Even if you need to talk with your supervisor about your schedule, commit to being in the service (with your family if applicable) and worshipping with your fellow believers. I can promise you that this is necessary and will ultimately be better for you, your family, those you lead, and your church.

Embrace Your Facilities Team

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Each of us is acutely aware of what it takes to set up a room, a night of ministry, or a special event. Some ministries have to do their own set up and others have a facilities team that takes care of certain or all aspects of their set up needs.

In my early stages of ministry I was responsible for all types of set up. I was a part-time solo pastor in a tiny church that was comprised of mostly retirees who couldn’t help. That meant I was responsible for all set up on Sundays and any ministry event. Over the years since, that has evolved as we have moved to different churches and each of them have had their own unique experiences with a facilities team.

Often times the individuals responsible for taking care of our facilities and ensuring that events are ready to go can be overlooked. People don’t think about all the work that goes into making Sundays and ministry events happen. We don’t think about bathrooms being stocked, tables and chairs being set up, carpets being vacuumed, doors unlocked, and lights turned on. The reality is that these are just the basic functions that most facility teams handle; many of them handle a litany of other functions.

They are the backbone to our churches and ministries and without them many key aspects of our communities would cease to exist. The sad truth though is that these amazing individuals are often not seen, rarely complimented or thanked, and often spoken about poorly whether directly or indirectly. Typically the only time we think about our facility teams are when we need them.

But what if we actually saw our facility teams and embraced them? What if we helped them to see that they are loved and valued? Imagine if we uplifted and cared for them, highlighting how important they are. That would help our teams, our ministries, and our churches flourish in even greater ways. So what are some ways we can love and care for our facility teams well?

Start by noticing them and saying thank you.

Don’t only say thank you for when they serve you or your ministry. Notice them on busy days, say thank you for how the church works, and stop by their office to share the ways they helped your ministry go well.

Bring them a small thank you gift.

On the cold winter days when they clear the sidewalks and parking lots, bring them some hot cocoa and/or coffee. Stop by with some homemade cookies to thank them for how they set up for your ministry. Bring muffins and coffee in for breakfast for the team; that may mean going to work earlier than normal because most start before anyone else is in the building.

Send them a card or a bunch of cards.

We all know the value of a handwritten card. It makes you feel special, seen, valued, and loved. So why not pen one for your facilities team? Or better yet, why not ask your ministry to write letters? Imagine if all your students and leaders wrote simple thank you notes and you were able to encourage your facilities team that way. What an amazing and encouraging opportunity to help them see that what they are doing matters.

Listen well.

The other day a member of our facilities team needed to talk. I was cleaning up the morning after an event and he came out to help. I’ll be honest: I didn’t want to stay outside to cleanup any longer than I needed to. In central Pennsylvania it’s hot and humid this time of year, and I wanted to get back to my nice, cozy, and cool office.

But I could tell that he had something he needed to share. So I stayed and we talked for over half an hour. It was awesome and super intentional. It was clear he just needed someone to listen and hear him because he felt no one else would. Taking time to stop, engage, and listen to your facilities team will help them know they matter and that you care about them.

Get to know them.

At our church we have handful of facility staff members and a lot of volunteers who serve with them. I’ve intentionally sought to get to know their names and say hello to each of them when I see them. We all know and understand the power and implications of knowing people’s names. When we do that with people who serve our church so well it is an easy way to demonstrate love and care.

Help out.

This is an easy way to embrace the facilities staff in your church. Stepping in and helping to set up or tear down tables and chairs, offering to vacuum or sweep the halls, showing up to help shovel snow, or cleaning the kitchen after an event. These all sound like simple tasks but they quickly pile up and take a lot of hours to accomplish.

By stepping in and helping, you’re giving your facilities team extra margin and showing them that they matter. It does require time and effort on your part, but I can guarantee it will create a deepened relationship and team mentality.

These few ideas are not the only ways that you can love and embrace your facilities team; but they’re an intentional starting point. How do you love and embrace your facilities staff?

Quick Tip: Preparing Your Budget

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Depending how your church’s fiscal calendar works, you may be in the early stages of preparing your budget for the next year. Our church just walked through preliminary budget conversations with each ministry and this year we had to start from scratch and account for each budget line.

This may sound tedious and scary, but our team has done well at tracking our budget and accounting for all of our expenses over the past few years so building from the ground up was not as difficult as it may seem. But when we heard that we had to account for everything and substantiate why it was needed for the ministry, it caused us to pause and wonder if budgets were going to be cut.

Typically budget meetings, especially for youth ministries, can be scary because we wonder if leadership will understand why we need to buy dozens of pool noodles, seemingly unlimited boxes of Cheetos, and hundreds of water balloons. But we promise, these are all absolutely necessary.

Kidding aside, these moments can feel super scary because there is a reason and rationale for why we ask for our budget, and we worry that if it’s cut our students and families will feel the fallout and affects. So how do we try to keep that from happening? Is there a way we can still maintain our budgets and find a way to help leadership see the necessity of what we are asking?

Well, today I want to share a couple quick tips that I have utilized when preparing a budget submission or conversation.

First, know why you’re asking for what your budget reflects.

Sometimes you’ll get asked questions about why certain line items are there or why exactly you’re requesting a certain amount for a budget line. Knowing your answers and being able to confidently share your reasoning will help to explain your budget and your rationale.

Second, aim high and shoot low.

My encouragement is to go into these meetings with a budget that you would dream of having. Don’t go in being greedy, but go in asking for what you’d dream of having for student ministries. In the same moment, go in with a realistic expectation as well. You may not be able to purchase three 9 Square sets, but you may be able to get one. That’s an example of aiming high, but knowing that the realities may be different.

Third, be a good steward of your current and next budget.

Part of being a leader in a ministry is practicing good stewardship. We need to appropriately manage the funds that God has provided us with through His church, and that means we need to steward our current and future budgets well.

We shouldn’t spend frivolously or haphazardly, but instead should honor our budget and let that be reflected in how we spend it. This may mean that questions or statements may come like, “You did okay with less last year,” but this is where we can explain why we are asking for something different this year.

Lastly, focus on what matters.

I am not saying to simply focus on what matters when you create your budget but also if your budget isn’t approved for what you wanted. When you build your budget for your ministry always do so with your vision and the Gospel in mind as you seek to love and care for your students and families. And should your budget not get approved or be altered, remember that budgets aren’t ultimate. Yes, they allow for us to do things and to scale the ministry, but they don’t allow us or keep us from fulfilling the calling God has placed on our lives.

Seek to work within the context and budget that has been stewarded to you and as you do that, remember that everything you have is a gift from God to you. With this frame of reference, our perspective and understanding of utilizing our budget is shaped differently and helps us to seek to honor God in all aspects of our careers.

Quick Tip: When & How to Refer Out

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We’ve all experienced a moment when we have had a student ask us a question or we are faced with a situation we don’t know how to handle. Whether we aren’t equipped or trained to handle it, or if it’s due to a lack of understanding or life experience, we have all faced this in some capacity.

But let me ask you a question: when you were in that moment, how did you respond? Did you do your best to give some type of reasonably decent advice? Did you frantically consult your commentaries or Google? Did you pull out a passage of Scripture like Jeremiah 29:11? Did you consider referring the student or circumstance to someone else?

Hear me out: I know there are circumstances and situations that warrant our immediate attention regardless of training. But what I am talking about is referring or deferring when necessary. In many cases this is not just the best option but an amazing resource and help to you and all those involved.

So what are some ways to help us refer to the individuals, ministries, and resources that will help those we are shepherding?

Know your community.

When you know what resources and capabilities are available in your community it affords you the knowledge you need to help others. Consider connecting with local hospitals, clinics, and mental health facilities as well as local doctors. You can also connect with local first responders, teachers, food distribution agencies, and support networks that help students.

Build relationships.

As you get to know your community, you’re building relationships that allow you to know the available resources and how they can best help your people. It also allows you to best see which people and organizations align with your church and ministry. As you build those relationships, you are also building a rapport that allows for you and your ministry to have a deeper relationship and opportunities for help with your resources. Building relationships allow for you to not only know your community but also to show them that you value and appreciate them.

Utilize resources in your churches.

Church congregations include individuals who are qualified in many different skills and careers that can be extremely beneficial to helping your ministry. Assistance may also come from other ministries that your church offers like a food or clothing bank, a financial assistance ministry, or even counselors in your church. Students may need a variety of resources and the more you are aware of what your church offers and who is within it, the better equipped you will be to serve your people.

Acknowledge your areas of expertise and growth.

When you know your skills and limitations, it helps to frame what agencies and resources you most need to connect with to help your people. So take an honest assessment of yourself and then seek to grow your network accordingly.

Continue to grow and educate yourself.

As you know your skill sets, seek to grow in the areas you aren’t as strong in. This doesn’t necessarily qualify you in all moments, but it helps you to continue to grow and care well for your people.

5 Tips for Conducting a Review

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How do you feel about reviews? You may have read the title to this post and thought, “I’ve never had a review before!” Or perhaps your thoughts were more along the lines of, “Reviews suck, and I am always blindsided by them.” Or maybe you thought, “I’ve never given a review before and it’s never been modeled for me.”

Reviews, well, they get mixed reviews (pun intended). Some people love them and others hate them. For some it fills them with dread and for others they long to finally have one. The reality is that reviews in and of themselves are neutral. It’s what we do with them that allow them to be positive or negative, both in how they are executed and in how they are received.

Today’s post is all about helping you think through how to give a productive review to your team member(s). And even if you don’t have a paid staff, you can use these insights to help you proactively walk with, encourage, shape, and disciple your volunteers and even your student leaders.

1. Reviews should never be a surprise nor should the content.

I don’t know how your reviews have gone but I’ve sat in several where something is shared that completely caught me off guard. Sometimes it was positive and sometimes it was negative. But when those moments happen it can often feel surprising, isolating, debilitating, and even make us doubt our calling and career.

Whatever you share should be things, goals, challenges, and feedback of which your teammate is already aware. Reviews aren’t an opportunity to dump some new critique or rebuke but instead an opportunity to facilitate growth, empower your people, highlight achievements, and help them develop their skills and ministry.

2. Review the year and set goals.

Another aspect of giving a review is doing exactly what it says: reviewing the past year or set time frame. When you take time to look back and review the year you can focus in on victories and celebratory moments, and you can highlight areas where growth is needed. It also allows you to think and dream about what the next year will hold, which gives you the structure for setting and implementing goals. Goals are a great way to provide focus, intentionality, and mission to the review and to help your teammate grow and excel in their position.

3. Allow the review to be relational.

I have sat in too many reviews that have felt clinical. It’s felt one sided and as if the reviewer didn’t even know me as an individual or ministry partner. That isn’t how a review should be. Yes, there are aspects of you being the supervisor and the person being reviewed an employee, but that shouldn’t remove the intentional relational component.

You should be a shepherd in your entire role and that includes when you review people. You should still seek to love and care for them, to understand and hear them, and to be for them. When you approach the review from a relational perspective you have helped both sides to flourish.

4. Communicate care and growth.

Part of giving a review is being honest: honest in what they have done well and honest in helping them to see growth areas. This isn’t always easy and it can feel kind of crappy at times, but if you truly care about your teammate you want to help them flourish and grow. So even as you identify growth areas, do it from a position of love and care. Don’t be accusatory or aggressive, instead highlight what you have seen, how you care for them, and a path to flourishing.

5. Pray for them.

This is a big piece that I’ve been incorporating into my reviews over recent years. When a review is relational and personal, seek to care for your teammate in a holistic way. Ask how they are doing, what has gone well for them over the past year in ministry and personally, ask what has been difficult, seek to understand how you can shepherd them better, and then ask how you can pray for them. Inviting them into the process and showing that you love and care about them makes this review much more relational and allows you to truly care for your people.

What to Look For In a Teammate

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You just get told you can hire an additional person to your team! Once the excitement wears off, you now realize you need to find the right person for the position. But what makes someone the right person? Is it their relational ability, their skill at teaching, their energy level, their youth, the ability to connect with students?

I get it. I’ve had the ability to hire people at various times in my career, but what are the qualities, skills, and personalities that we should be looking for? What are the non-negotiables? How do we do our best to hire the right person? Today, I want to share some ideas to hopefully help you hire the best teammate for your ministry.

Find someone with a heart for students.

One of the things I always look for is someone who has a heart and passion for reaching and engaging with students. You cannot teach heart or passion, and it’s important to highlight that this is more than just a job or paycheck. Be willing to ask questions that focus on the reasons for serving with students when looking for a teammate. Questions like, why do you want to work with students, what excites you about with working with students, why do you care about students, and why is student ministry important? These will help you to discern the heart of the person you are interviewing.

Find someone who compliments your skills and vision.

When you are hiring a teammate you want to have someone who is not only onboard with the ministry but who brings their own skills and abilities to the table. Their skill set, while it can be similar to yours–like being a qualified teacher or someone who connects well with students–should be different because having someone who brings new and unique skills can be of immense benefit.

I’m not good at building graphics or even trying to be creative in that way, but my teammate is. She knows how to utilize resources like Canva in creative ways to reach students and thinks through how to make our training sessions not just educational but also invitational and warm. A teammate who compliments you will make you a better team leader and minister, and it will also help your ministry to flourish as it will allow you to reach a greater swath of students.

Don’t let stereotypical skill sets keep you from hiring.

You can teach skills but you can’t teach heart or passion, which we unpacked above. I am not saying that you should hire someone with no understanding of what they are doing, but instead to be flexible on certain aspects of the job. You may have someone who checks all the boxes but isn’t good at running games. That is something you can teach. Perhaps the person you want to hire isn’t good at using PowerPoint or ProPresenter, that’s something you can train them in. Don’t be afraid to think outside the stereotypical “youth person” box.

Look for someone who will challenge you.

Notice what I didn’t say there; I didn’t say look for someone who will be a challenge for you. I’m not asserting that you hire a difficult person, but instead encouraging you to find someone who will help you grow and mature as a leader. You shouldn’t be looking for a yes-man, but instead for someone who brings new and exciting ideas to the table and helps you to grow as a leader and minister.

Find someone who is a team player and willing to contribute.

Having a teammate who can work well on a team and who has a good work ethic will help your ministry to grow and develop. When they want to serve and don’t simply see their position as a job, your ministry and team will be the better for it. Part of this also means that they have the freedom and permission to bring new ideas and programmatic features to the ministry without having to fear that everything they offer will be shut down. This allows for growth and development holistically across the board in your department and ministry.

Look for someone who is willing to grow and go further than expected.

You’re not hiring a warm body or a babysitter; you’re hiring a co-minister to your students and as such that person should be willing to grow and take initiative. Finding someone who isn’t complacent and is willing to go the extra mile will help your ministry flourish because they will intentionally look to benefit everyone involved. When you have someone who wants to grow, you’re not only helping the ministry to flourish, you can help your teammate to develop as well. You are valuing them and helping to set them up for success.