Tag: quick tips

Quick Tip: Handling Event Sign Ups

December 2, 2024December 1, 2024by Nick ManceLeave a comment

This year we filled up our winter retreat sign ups faster than we ever have before and with our highest number of people attending. To be perfectly honest, I was pleasantly surprised by this. We have filled the retreat quickly over the past few years but never this fast. We filled all of our spots in less than an hour.

Please don’t hear this as a humble brag or a prideful moment. This is something that we have been working on for a long time and honestly have had to battle pretty hard to accomplish. If you’re like me, you may have had your fair share of struggles when it comes to getting people to sign up for trips, activities, and events, so I want to share with you some of tricks we have used to increase sign ups and fill trips earlier.

Leverage communication.

Communication is so important and necessary. We began communicating at the very beginning of this semester (September) for a winter trip happening in January. We didn’t have all the details figured out, but we knew the dates and the approximate number we would be taking.

So we shared those details with students and families as well as when sign ups would go live and that they were first-come first-served. We continued to send out monthly updates, post on social media, communicate at youth group, and send specific emails to all families as the sign up got closer. The clearer and more concise your communication, the more likely it is to be passed along, remembered, and acted upon.

Generate FOMO.

I’ll be honest: we generate a bit of angst with how we handle our sign ups. We hype up the trip, we post videos and photos, and we push how limited our spots are and how quickly we have filled in the past. We also give our students a challenge of beating our old sign up time.

What we are doing is creating the fear of missing out, which drives students to sign up faster. In fact, this year we closed our winter retreat sign up in forty minutes for a trip that had 140 spots available. When you cultivate a desire, and help students to see the importance of joining the trip, they will instinctively want to sign up as soon as possible.

Build excitement.

Our students love our winter retreat so much, in some ways even more than our summer trips. But that wasn’t always the case. We used to have low attendance for the winter trip, so we worked hard to build the excitement and anticipation for the trip.

We have students explain why their peers should go, our leaders hype it up, we watch recap videos from the year before, we highlight big moments from past trips, and we talk about it a lot. This builds the excitement for the trip, and when students are excited about something they talk about it. And since they are talking about and waiting for it, they are quick to sign up once the sign up goes live.

Tell stories.

We always try to share stories about the activities we have planned. If we are going to our winter retreat we share a hype video, students share about their experiences, and we put up photos on our social media channels with stories from the year before. These generate a lot of excitement and anticipation for what is coming.

Create a challenge and invitation.

I love to give my group a challenge. In fact, at our last winter retreat our speaker challenged every student to invite a friend or two for the following year, and our leadership team ran with that challenge. Throughout the last year we continued to bring up this challenge of growing the number of people we will take to camp and inviting friends. We let them know we believed in them and knew they would rise to the challenge. Our students took this challenge and they ran with it. We saw our numbers increase and first time guests sign up for winter camp.

Utilize a pay scale.

One of the other ways we get families to sign up sooner than later is by having a sliding pay scale. We share that the price of the trip goes up the longer you wait to sign up. Now we don’t raise the price daily, but we do raise it at the end of every week or two by $25-$50. This may not seem like a lot, but when a camp that’s $100 goes to $125 or $150, it generates a desire to sign up sooner so you won’t have to pay the increased cost. When we first started this we still had families who waited but now, we have very few, if any, who wait. They know their student wants to go and they also want to save money so they sign up right away.

Quick Tip: Appreciating Others

October 28, 2024October 27, 2024by Nick ManceLeave a comment

So October is Pastor Appreciation Month. Did you know that? Or did you forget like me? That may be one of the reasons this post is dropping in late October and not earlier.

Now you may have read that and thought to yourself, “Nick, this post seems a little self-serving since you’re a pastor and you’re talking about appreciating people in the month of October.” I hear you on that, but please understand that isn’t the heart of this post. In fact, the point of this Quick Tip is to help us think about appreciating people we work with–our bosses, and our volunteers.

When we appreciate one another well, we are showing people that they are loved, valued, and seen. In ministry circles this is vitally important because there is so much that is given beyond the contexts and demands of a non-ministry job. You don’t really stop working. The calls, texts, and emails are always coming through. People show up at your home unannounced. The weight of what people are dealing with weighs on your shoulders and your family’s as well. The burnout rate for pastors and church staff is astronomically high. And let’s not forget that church staff often aren’t paid well and volunteers aren’t paid at all.

Phew. That’s a lot and we haven’t even hit all the pieces and realities of ministry yet. But when we feel that weight, think about the other people in your life who also feel that. Your volunteers, your staff, your supervisors, your wife, your kids. We may not always get appreciated, but we can appreciate others. Rather than say, “Nobody did anything for me in October,” what if we were the catalyst for change and it started by appreciating others first?

Today, I want to share some ways you can appreciate others and love them well all year long as we seek to care well for each other. Some are practical ways to do this and others are simply suggestions on what to think through.

Think about what you’d appreciate and use that as a metric for caring well.

Sometimes it feels like we just don’t know what to do or what to get for someone else. If you’ve ever struggled around Christmas or birthdays trying to get a gift or card for someone, you know exactly what I’m talking about. In those moments, pause and consider what would make you feel loved, valued, and appreciated.

It doesn’t have to be super specific, but if quality time is what you enjoy, consider taking the individual out for a cup of coffee and listen well. If you enjoy a good book, maybe get one for them (don’t be passive aggressive in choosing the book). If it’s something handmade, think about what you could make them. Using this as a metric will help you practically think through what you can do to appreciate others.

Don’t forget the families.

The reality of working in ministry is that it is often difficult. There are hard times that can wear on ministry leaders. But often, the unseen tragedy is how deeply this affects their families. Spouses carry that weight as they walk with their significant other and try to help them. Children often lose out on time with their parent(s) because the church pulls their parent away.

Ministry leaders can come home exhausted and quality time with their family takes a hit. Families often are all-in at churches and serve in a variety of ways, and never hear “thank you.” In moments like these, it is important to remember them and care well for them. Don’t forget the families. Love them and help them to know they are seen.

Utilize a handwritten note or card.

Sometimes finances are tight, we are in ministry after all. And we may think, “I have nothing to give. What can I do?” The power of a thoughtful handwritten card is undeniable. Think about the last time you got a letter in the mail. How did you feel? It’s exciting, it’s encouraging, it’s life-giving. Taking the time to write a note and encourage someone is extremely powerful and special.

Instead of a gift card, take them out and engage with them.

If you’re financially able, a great way to appreciate someone is not just giving them a gift card but taking them out for a meal or cup of coffee. This shows intentionality and a desire to know that individual. In those moments, we need to remember that the priority is listening to and engaging with the other person. Don’t dominate the conversation and listen well. Take this as a time to grow in your knowledge and relationship with that individual as you care well for them.

Give a personalized gift.

Are you the next contestant on Holiday Baking Championship? Are you crafty and good at creating things? Still got your sourdough starter going? Are you a gifted writer or artist? Sometimes the best gift is one you personalize because you put time and effort into making it for someone. I love to bake and make candles, and I see the joy and happiness those things bring when I share them with others. So think about your skills and hobbies, and ask yourself how you can turn those things into gifts to bless others.

Quick Tip: Remember to See the Good

October 14, 2024October 13, 2024by Nick ManceLeave a comment

Ministry gets hard sometimes. It can be critical comments from specific people. Elders and leadership making passive aggressive statements. Ineffective supervision. Lack of budget. Students not showing up. Burnout. Questioning of calling. Or whatever else is happening in your life or ministry.

Ministry is hard and when life gets hard we tend to become critical, biased, and we assume the worst. We think everyone is against us. Every comment made we take personally. We assume the worst about each situation. We believe our students don’t like us and don’t want to attend. Our hearts become calloused and we question our purpose and calling.

But what if we stopped for a moment and shifted our perspective? What if, instead of assuming the worst and only seeing the bad, we refocused and saw the good? Now I get it, that sounds easier said than done. I do not know your circumstances nor do I know your history. But we serve a good God who created this world and called it good. Yes, this is a broken and fallen world, but there is still good in it.

Instead of focusing on the bad, the frustrations, the tensions, what if you refocused and saw the good? I’m not saying we simply walk through life pretending like everything is okay. Instead I’m advocating for seeing things through a God-oriented lens that helps us to look beyond the tension and see what He sees.

For instance, maybe students weren’t paying attention during your lesson. Instead of being mad or frustrated about that, rejoice in the fact that there were students present. Rather than sit and stew in the comments made by your supervisor, seek to understand and adapt. Even if you don’t see eye to eye, continue to pursue what God has called you to and find joy in what He is doing.

Budgets or lack thereof can cause a lot of tension, but instead of seeing limitations, look to see opportunities and new ways of accomplishing what you’d like to do. Instead of allowing negative or passive aggressive comments to weigh on you, seek out godly and authentic voices in your life and rest in the truth of what they say over the rumblings and grumblings of a few. Remember that you serve God not man, and they will stand before God to give an account.

Another thing to remember as you look to see the good is to consider what good are you providing. We have an obligation to be doing good because God has called each of us to be purveyors of the Good News and to love others as He does! Therefore, we need to make sure that even if others aren’t doing or seeing good in us, we still need to be doing good and seeing good in others (yes, that includes even those who don’t do or see good in you).

Often when things aren’t going our way or difficulty abounds, we can become negative and only see the bad and wrongs in our world, our church, and in people. But when we refocus our eyes, minds, and hearts on what God’s heart is all about, it guides us back to what we should be doing: loving God and loving others.

When we focus on doing and seeing good, it re-frames how we approach things. It reshapes how we engage with others. And it reshapes our heart in a way that mirrors our Savior’s. This is not easy. Not at all. But when we approach life and relationships in this way, when we strive to see and do good as a reflection of Jesus, trust me when I say that you will begin to grow and mature in ways you have never experienced. Don’t give up, don’t get weighed down; look for the good and trust God in the process.

Quick Tip: What to Look For in Volunteers

September 30, 2024September 29, 2024by Nick ManceLeave a comment

I don’t know about you but recruitment is hard sometimes! This year we only had to get a handle of new leaders but it feels like we struggled to find them and we still haven’t filled all the gaps.

In these situations it may seem easy to just take the next warm body, but that can be problematic for a litany of reasons. Instead we need to be selective and intentional in who we bring in to walk with and disciple our students.

Today, I want to share with you some key things to look for when you are searching for new volunteers, but keep in mind this is not all-inclusive. Things like meshing well with co-leaders, passing background checks, being on the same page doctrinally, and many other pieces matter. This is simply meant to be a quick checklist as you begin to interview potential volunteers to make sure they could fit within the context, vision, and expectations of the ministry.

Know their faith story.

When you meet someone make sure you know they have a relationship with Jesus and are tracking with Him. There are times we may be tempted to not ask those questions for a variety of reasons, but having clarity on this is key as they are leading students to be followers of Jesus. It is also a good idea to ask them if they could share the Gospel with you so you can gain an understanding of their knowledge and comfortability on that.

Don’t look for clones of yourself.

This is key, and I cannot stress this enough: your ministry does not need more yous. It needs a variety of personalities, backgrounds, gifts, and faith stories because your students are not clones of you. That means they relate to other people differently and perhaps better than they do to you.

So stacking your team with a variety of people with strengthen your ministry and allow for your students to grow and flourish in ways you haven’t seen before. As a brief aside, even with differences make sure there is still unity, teamwork, and collaboration. Don’t sacrifice those things to simply bring in different people.

Look for heart and passion.

Heart and passion are things you cannot teach someone. Skills like leading with another leader, teaching, listening well, and running games can all be taught. Listen for why they want to serve and what their desires and purpose are for serving. This will help you to know the individual, their heart, and their rationale for serving.

Seek alignment with the vision and mission of the ministry.

I’ve talked with many people who have wanted to serve with students but their values and ours did not align. I’ll never forget when a potential volunteer stated that the purpose of being a leader was to talk at students and for them to listen to all of the leader’s knowledge. That individual wasn’t joking either. When I began to share our philosophy and vision they self selected and said “I don’t think this is for me.” And they were right.

Our vision and theirs did not align and if there isn’t alignment that can and will cause future issues to develop down the road. I’m not saying people can’t change, but be willing to investigate and see if there is any flexibility or opportunity for growth in order to ensure alignment on key aspects.

Find people who are excited about Jesus and students.

This should go without saying but we want people who love Jesus and are passionate about Him and who also love students! When those two pieces come together, you will start to see immense growth among your students as they are being loved and discipled in the way Jesus has intended. Why? Because we are modeling the metric that Jesus gave to us: love God and love people. When we do this well we start to see life change happen!

Seek those with a willingness to grow and help others grow.

Looking for people who are learners and want to grow in their knowledge and wisdom is key to having a successful ministry. Look for people who are willing to engage with topics, come to training sessions, and learn new things. But also look for people who will help others to grow because of their knowledge, background, and skill sets. You are building the strength of your ministry by having these individuals on your team and that will help your team better minister to your students.

Quick Tip: Having Personal Boundaries

September 23, 2024September 15, 2024by Nick ManceLeave a comment

Have you ever been interrupted on your day off with something from work? Do you answer phone calls at all times or do you keep boundaries? Do you struggle to figure out what takes priority when you aren’t in-office: family or work concerns?

Please don’t hear me as being critical because I’m not. I get it. For many years I didn’t have healthy work-life boundaries. I tried to convince myself that I did but it took a mental health leave of absence to realize that I didn’t. I used to check emails and respond to them on vacation. I was always checking social media. If texts came through, I’d respond.

It was all-consuming even when I had convinced myself it wasn’t. And for those who serve in ministry, we will often struggle with finding a healthy balance. We know our calling and we care for our people, but that cannot be our only focus nor should it be. Today, I want to share a few quick ways to have healthy boundaries.

Remember the order of your priorities.

You are called first to focus on your relationship with God and your holistic health, then to focus on your family, and then focus on your ministry. When these priorities are out of order you will find yourself out of sorts as well. And when these are left in an out-of-order scope and sequence, you will find yourself fully depending on you, not on God, and your boundaries being stretched further and further.

Utilize “do not disturb” and turn off notifications on your devices.

Removing the interruption of electronics is one of the best things you can implement to help incorporate healthy boundaries. This doesn’t mean you’ll never respond, but it does remove the tension, anxiety, and pressure that comes with always being connected. When you utilize these features, you can be fully present in the moment and with those who matter most.

Take work apps off your phone.

This may be easier said than done for some because it may be a requirement. Technically a job cannot force you to have apps on your phone unless they are paying for said phone, but enough about technicalities. My point here is this: if the apps are keeping you focused on work and pulling you away from intentional moments with those closest to you or keeping you from truly resting and taking a sabbath, that is a problem. Instead, take them off of your phone or at the very least turn off the notifications. And yes, that goes for your work email too.

Screen calls and texts.

No matter what, there will be times you get calls and texts, even on your day off. But not every call or text necessitates an instantaneous response. Instead use wisdom and discernment to diagnose which calls or texts warrant a response, and decide how quick those responses should be.

Talk about and make your boundaries clear.

This is something I wish pastors and ministry leaders did more often. We must regularly and openly talk about our boundaries. If we are calling people into a holistic life-changing relationship with Jesus, we should be modeling that not just in action but also in our speech. We need to talk about how we are creating margin and looking to refresh and take sabbath because that shows our people how important it is. This then gives them permission to do the same. It also helps our people to understand that while we love and care for them, we cannot be all things to all people; only Jesus can be that. What you are doing is highlighting personal, relational, and spiritual boundaries that allow you to create rhythms and margin to be the holistic pastor and shepherd you need to be.

Quick Tip: When & How to Refer Out

September 16, 2024September 15, 2024by Nick ManceLeave a comment

We’ve all experienced a moment when we have had a student ask us a question or we are faced with a situation we don’t know how to handle. Whether we aren’t equipped or trained to handle it, or if it’s due to a lack of understanding or life experience, we have all faced this in some capacity.

But let me ask you a question: when you were in that moment, how did you respond? Did you do your best to give some type of reasonably decent advice? Did you frantically consult your commentaries or Google? Did you pull out a passage of Scripture like Jeremiah 29:11? Did you consider referring the student or circumstance to someone else?

Hear me out: I know there are circumstances and situations that warrant our immediate attention regardless of training. But what I am talking about is referring or deferring when necessary. In many cases this is not just the best option but an amazing resource and help to you and all those involved.

So what are some ways to help us refer to the individuals, ministries, and resources that will help those we are shepherding?

Know your community.

When you know what resources and capabilities are available in your community it affords you the knowledge you need to help others. Consider connecting with local hospitals, clinics, and mental health facilities as well as local doctors. You can also connect with local first responders, teachers, food distribution agencies, and support networks that help students.

Build relationships.

As you get to know your community, you’re building relationships that allow you to know the available resources and how they can best help your people. It also allows you to best see which people and organizations align with your church and ministry. As you build those relationships, you are also building a rapport that allows for you and your ministry to have a deeper relationship and opportunities for help with your resources. Building relationships allow for you to not only know your community but also to show them that you value and appreciate them.

Utilize resources in your churches.

Church congregations include individuals who are qualified in many different skills and careers that can be extremely beneficial to helping your ministry. Assistance may also come from other ministries that your church offers like a food or clothing bank, a financial assistance ministry, or even counselors in your church. Students may need a variety of resources and the more you are aware of what your church offers and who is within it, the better equipped you will be to serve your people.

Acknowledge your areas of expertise and growth.

When you know your skills and limitations, it helps to frame what agencies and resources you most need to connect with to help your people. So take an honest assessment of yourself and then seek to grow your network accordingly.

Continue to grow and educate yourself.

As you know your skill sets, seek to grow in the areas you aren’t as strong in. This doesn’t necessarily qualify you in all moments, but it helps you to continue to grow and care well for your people.

Quick Tip: Have Fun

September 9, 2024September 8, 2024by Nick ManceLeave a comment

There have been moments on a Wednesday night or Sunday morning for me when all I can see are the tasks, objectives, and the schedule. I can get hyper-focused on trying to get things accomplished and staying on task that I just lose sight of the bigger, more important aspects of student ministry. One of the things I can miss is “having fun.”

I can blame this on my personality (I am an I/C in the DISC) or a litany of other things, but I know the nights I miss out on the fun because it feels like things just didn’t work. When we miss out on the fun, we miss out on relational opportunities, conversations, and bridge-building moments with our students and leaders. When we have fun it makes us more approachable and relatable to our students.

It’s easy to get caught up with accomplishing all the tasks and focusing on any of a variety of circumstances that demand our attention. But should we miss having fun in our career and ministry, we will surely miss out on the beauty of what God has called us to.

So in thinking about having fun, here are few key things to remember:

Laugh often. Tell jokes, laugh at yourself (especially when you get spiked on in 9 Square), be willing play with your group, and smile often. The more you laugh, the more fun you’ll have.
Don’t take things or yourself too seriously. Yes, you are a leader and yes, you are entrusted with walking with your students and volunteers, but remember the relationships are key here. That means while you can take your job and calling seriously, you don’t need to do the same to yourself. Keep approaching students at their level, don’t be so pulled back they can’t relate, and be willing to just be a part of your community.
Be willing to be yourself. Students don’t want or need someone who isn’t being themselves or is trying to emulate another person. They want you, and you are unique and special. So bring your personality, your humor, and your joy to the table. When you can be you, you can truly have a blast!
Remember who you work with. Students are hilarious! If you didn’t know that, here’s a friendly heads up. They say and do things that are absolute hysterical, whether it was intentional or not. You never know what they will say or do and that leads to some memorable moments that will make you laugh (maybe even out loud).

Quick Tip: Know Your Leaders

September 2, 2024September 1, 2024by Nick ManceLeave a comment

A while back I was challenged by a post a friend had written. The gist of the post was a reminder not to forget about people around you. Now let me stop there and have you consider something: do you see all your leaders? Do you include them all?

Now I know my knee-jerk reaction to those questions is “yes,” but if I’m honest with you I didn’t always, and I sometimes still miss things. Let me give you an example. Ask yourself this question: do all your leaders drink coffee? If not, should you invite them to meet up “for a cup of coffee?” If not, do you provide alternatives for them when coffee is present (i.e., at meetings, training, leader lounge, etc.)?

Again I hear you on this one. It seems like such a small thing, but truly what is at the heart of this matter is knowing your leaders. When you know them, they feel known and seen and loved. The key is not just seeing them as volunteers but getting to know who they are and doing life with them.

Start by getting to know them. Hang out with them. Grab dinner, a beer, coffee or tea. Take a group outing together. Host a leader game night. Sit with them at church. These moments help you truly know them and foster meaningful relationships.

Create a leader questionnaire. I know this may seem a little clinical, but if you have a larger volunteer team this could be a great way to find out helpful information. Ask questions like:

What’s your favorite candy bar?
If I got a gift to this restaurant, I’d be really excited:
My favorite cold weather drink is…
When some does (fill in the blank) I feel seen and loved.
What food allergies do you have?
How can we pray for you?

Make sure to regularly check in with your leaders. Whether it’s a text, meeting up once a month, grabbing a bite out, or writing them a note, letting your volunteers know you care by checking in helps them to know that they are loved and cared for through an intentional and thoughtful moment.

Another key piece of knowing your leaders is knowing their food allergies. I have a few leaders and an intern who are highly allergic to nuts. A simple way of showing we know our leaders is we don’t put out anything with nuts at training, and if we do gift bags with candy in them we get them special items that don’t have nuts. But it isn’t just people with nut allergies we should be thinking about. There are people who can’t have gluten or dairy, people with allergies to shellfish (but on what youth ministry budget), people who can’t have soy. If you find out this information, you’re going to help people who often feel dismissed or forgotten feel loved and seen.

Lastly, regularly ask them how they are doing and how you can pray for them. Sounds simple right? But this is a huge part of you knowing and caring for your leaders. When you can ask them how work has been, how their family is doing (bonus if you know the names of their family members), what they have been doing to breathe and pause, how their relationship with Jesus is, and how you can pray for them, your leaders are going to feel so appreciated and known. But don’t just ask the question, make sure to actually follow up as well. Don’t let this just be a check mark on the board, but be intentional and make sure that you engage further.

Quick Tip: Admitting When You Mess Up

August 19, 2024August 18, 2024by Nick ManceLeave a comment

Alright, I’ll admit it. This last week I made a huge goof. Earlier in the summer we let all of our leaders know when our fall training would be and many of them were excited because we had reserved an amazing offsite venue. It is perfect and it meets all of our needs.

But here’s the problem: I gave my team of volunteers the wrong date. I actually told them it was a week later than when we had reserved the location. When I realized my mistake (which was way too late) I hastily fired off a text saying I sent the wrong date and here’s the correct one. But I did so with less than a week’s notice. This ended up frustrating many of our volunteers, it meant multiple leaders couldn’t attend because they specifically reserved the previous date on their calendars, and it caused a lot of tension and questions.

Long story short, we ended up working with the venue and we were able to keep our original training dates but not without me causing a lot of unnecessary tension and frustration. I messed up, and I know that in the big scheme of things it wasn’t that big of an issue, but I still messed up and it caused people to have frustration and tension. So I knew I had to apologize. I had made a mistake, multiple ones in fact, and I needed to own that.

And you know what happened? My leaders understood. They laughed about it. They poked fun at me in loving ways. They showed up to training. They still love our ministry and students. They are still serving.

Here’s the thing though: when it comes to mistakes, we as leaders need to live out what Jesus commands us to do and that is to seek forgiveness when we mess up. Yes, even we as leaders mess up, we aren’t immune to that. When we mess up we must take ownership and lead out of humility and a willingness to admit our wrongs. A good leader is one who will admit when they mess up and seeks to right the wrong.

Now please hear me in this: I am speaking in broad terms. We must always lead from a posture of humility and seek forgiveness when we mess up. But there are also times when we need to submit to authority over us because of our wrong and regardless of what we have done, face the consequences.

We are still broken people who are trying to lead as God has called us, but we aren’t immune from making mistakes, both small and large. Look to model Christ’s approach to leadership and you will find that when it comes to admitting wrong and seeking forgiveness, while it may not be easy, you’ll be more comfortable and willing to do so.

All that to say, the greatest two words you can ever utilize in ministry are, “I’m sorry.” Don’t be afraid or unwilling to use them.

Quick Tip: Crafting a Vision Statement

August 12, 2024August 11, 2024by Nick ManceLeave a comment

Does your ministry have a vision statement? Does everyone in your ministry know it? I’m a little embarrassed to admit that it took me quite a while to incorporate a vision statement for our ministry and it was only after being encouraged by our staff team that we crafted and implemented a vision statement for our ministry.

I always functioned knowing that there was a direction our ministry was going in and a philosophy for how we were accomplishing that, but the truth of the matter is I never did a good job communicating it. In order for your ministry to grow in its effectiveness and to make sure everyone is on the same page with its direction and purpose, it is essential to have a vision statement that guides your ministry holistically.

It’s easy to look up general vision statements online or to “borrow” one from a friend. But if you’re seeking to craft one of your own and make it relevant to what your ministry is seeking to accomplish, we need to think through how to develop a vision statement and what should it communicate.

1. It should incorporate the objectives of your ministry.

This is a key piece to a vision statement. When you’re seeking to guide and direct where your ministry is going, it should include how you’re attempting to get there. This doesn’t need to be broken down in detail about how it will be accomplished, but it should be specific enough that no one is left wondering. Our vision statement includes aspects of the Great Commission and the Great Commandment which is clearly stated, and how those are worked out and broken down in more detail in other places within our purpose and mission statements.

2. It should be succinct.

If you’re like me you may get a bit wordy sometimes. It happens to the best of us, and that can at times permeate into our communications. A vision statement isn’t meant to be wordy but instead to be succinct and clear in its stated objectives and goals. Look to keep your vision statement to simply one or two sentences and allow it to clearly communicate the focus and direction of your ministry.

3. It should embrace the vision of your church.

This is something that I have often seen held in tension with different churches. Many churches have a vision statement but it isn’t often that their statement is synonymous with the student ministry’s vision. This can be a problem because it shows that there isn’t unity or cohesion within the church. This could also contribute to students becoming disenfranchised with the broader church and potentially contribute to them walking away as they get older. Look for how your vision statement can foster unity in the church overall.

4. Communicate the goals and objectives of the ministry.

As stated previously, a vision statement should be succinct but it should also communicate the goals and objectives of your ministry. These should be stated in broad terms and then clarified in your mission and purpose statements. Think through what you’re looking to accomplish in the ministry, how this will come about, and why this is important and necessary.

Once you have identified those aspects, then you can work on shaping the statement using key words and phrases which you can unpack further in other places. If you are focused on the Great Commission, rather than writing that out word for word, simply say something like, “Advancing the Gospel in all spheres of our lives” or simply, “Advancing the Kingdom of God.”

5. It should generate buy-in and excitement.

This is something I believe can be overlooked when working on statements like these. We hyper-focus on word-smithing the statement and getting it just right, but when did we stop to think, “Does this make me excited?” And, “Will this generate buy-in?” When we ask these questions of ourselves it gives us insight into what our people will think as well.

So make sure your vision statement isn’t just a general one but one that is specific toward your ministry and will generate excitement and buy-in. Cast a vision that invites people along and helps them to see the goal(s). Make sure students know this is for them and that they matter. Allow for your leaders to see how they are involved. These aspects will not only help you create a stellar vision statement but will also ensure its success and longevity in your program.