Category: Help + How-To

7 Tips for Running Games Well

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Game time during youth group…you either love it or you hate it. Gone are the days where churches could play dodgeball and Chubby Bunny, or duck-tape kids to a wall, and now we have to be intentional in what we do and why we do it.

Games are an integral, but not the most important, part of what we do. We have all seen or experienced games that run well, but for some of us…well, games are hard to run, plan, and get people involved with. So what do we do?

1. Make sure games/game time fit your focus of ministry.

I think so often we can let our time of fun and activity cut into our message or small group time. I have been guilty of this myself. You get super invested in a 9 Square game, and all of sudden you are 20 minutes past your message time, so you call everyone over, go through your message and now small groups have only 10 minutes. That isn’t going to work, it will lead to frustration with your leaders and lack of comprehension in your students’ spiritual formation.

Instead, shape your game time around the priorities of your ministry. If you value the message and small groups they should have the bulk of your time, and games now become something that you put into your extra time. Don’t let the fun dictate the heart. Let the heart dictate the fun.

2. Invest in reusable materials.

One of the best things we can have in our repertoires is something that our students love to use, but that is also reusable. For some ministries this may be a ping pong table, foosball, or carpetball. For others it may be a basketball hoop. Or for others it may be 9 Square (email them to ask for the church discount) or Gagaball. Depending on your ministry and its space, what you have may look different than others, but that is okay.

Our ministry space is shared with other groups, so we don’t get to keep items set up throughout the week. What we done is invest in items that are easily stored, and can be set up in a shorter amount of time. We have cornhole sets, 9 Square, ping pong, foosball, and various board games, puzzles, and arts and crafts items. All of these serve a function of building community and can be run quickly and with little set up, and provide countless weeks of fun programming.

3. Put your (or someone else’s) heart into it. 

Our students know if we love or hate something. For those of us who may not love running games, our students know that and their desire to be involved will reflect our heart. If we love it, our students will love it. The energy and passion you bring will help encourage students to participate. It doesn’t need to be obnoxious, pushy, or over the top, but authentic and passionate energy will help students want to be involved.

Sometimes though, games just aren’t your thing, and that is okay. Find someone who does have that passion, help to equip and empower them, and then unleash them and let them run with it. Now you are not only helping to empower and develop leaders, you are letting them use their gifts and have buy-in. And students will have someone running games who is all-in for them.

4. Become an emcee. 

Now I don’t mean become someone who hosts an award ceremony or game show, but be someone who can not only articulate rules but also engage with the crowd. Make sure to be clear and concise as you explain what is happening. But also remember that you know your people, so have fun with them.

Games are so much more than rules, they are an opportunity to invest in people’s lives. Use them that way. Be able to laugh about the rules and game play. When that one kid who always tries to bend the rules asks a question, have fun with them instead of shutting them down. Walk around and encourage students as they play. Jump in yourself. Enjoy the time and engage with your students as they engage with your game.

5. Utilize your space.

So often we look at our space in the way that it limits us. But what if we took a step back and said, “Here is our space, how can I best utilize it?” With this mentality we enter with a whole new frame of reference and understanding that the space we have is a resource, and it allows for us to get creative. Don’t see it as limiting, see it as an opportunity to be or do something different. Yes, this may mean longer set up or tear down times, but imagine if we let the space shape our approach instead of limit it.

One of my favorite things to do is utilize games that already exist but perhaps my students haven’t seen or played before. Here are three quick ways to get awesome games for your services:

  1. Ask your leaders, students, and other youth workers. You never know what you are going to get and chances are you will get games that are youth ministry gold!
  2. Use Download Youth Ministry. Their ready-to-go games are a must-have for any ministry. Shape it to fit your group, and run with it. Note: this is a pay to use product.
  3. Use The Source for Youth Ministry’s game page. This is something that has been a huge asset to me in student ministry. Hundreds of ready-to-go games, plus a game search option that is completely customizable. Check it out, you won’t regret it.

6. Don’t force the issue.

Some students hate games and physical activity. That is completely fine. Don’t force your students to play. Doing so may actually drive them away from your ministry. Instead, look to understand why they don’t want to participate, find out what interests them, and look to curate a game time (and overall program) that intentionally invests in the lives of every student who comes.

We know that all of our students won’t participate in a game. So instead we have a cafe area (or just a chill space) where they can talk, play board or card games, eat snacks, do homework, or just talk with one another. At first we may take it personally if we orchestrated an amazing game that they don’t want to play, but step back and watch the relational equity develop and students become more invested. Honestly, I have pulled the reigns on formalized games and instead allow for more organic development of activities during that time.

7. Have fun.

This may seem like a no-brainer, but if we don’t enjoy what we are doing, our students will see that. Have fun with your games, yourself, and your crew. Laugh, play along, be willing to chuckle when your rules don’t work, and be willing to call audibles if needed. Your love and passion for whatever you do will be contagious, so bring it to your games no matter how big or small they are and see what God can do through those moments.

Bringing Social Justice + Student Ministry Together

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Social justice is something we’ve seen students become more interested in and passionate about over the years. With more awareness comes a desire to lend a hand, speak up, and participate in various ways. Students are finding new and creative opportunities to make sure their voice is heard.

If social justice is something your students are interested in, I encourage you to step into it with them. As youth leaders we can join in social justice campaigns with our students, foster community and conversation around these issues, and model what it means to be a follower of Jesus Christ who has a heart for justice.

If you’re wondering how to practically engage social justice initiatives within your ministry context, I have some suggestions to get you started. You may find different approaches, campaigns, or issues are more relevant to your group. So I would encourage you to start simply.

Talk to your students about their passions.

You may find a wide range of interests within your group, but you also may be able to identify a common theme. Or you may be able to uncover a few key areas where your leaders and students can get involved together.

Rather than trying to generate interest in a random cause, I think it’s important to begin by identifying what social justice issues currently fire up your students and leaders. You may find a few key individuals who can help lead the rest of the group. From there, you can plan how to move forward in specific ways that are relevant to your group.

Host a social justice night.

Take a regular “youth group” night to discuss, share, and take steps forward as a whole youth group. This is a great way to raise awareness and leverage the passions and involvement already existent within your group. If some of your students and/or leaders are already passionate about particular issues, you can work with them to help lead your social justice night. 

You may also want to consider bringing in someone professionally involved in a social justice issue to speak. You can share a short video, host a panel discussion, or invite students to select and attend a breakout session on a specific topic. Again, not everyone may be passionate about social justice, so consider education your primary focus. Some students may be moved to action, which is why its important to have an involvement plan you can share.

Help students get involved.

You may have a social justice issue knocking at your back door. Or you may have no idea how to get students practically involved. If you can identify a local need that your group can meet, that is an excellent place to start. Tap local experts to help you look into opportunities that are possible for your students. If you’re struggling to find something local, look for ways to partner with a national or global organization.

A great and simple place to start is by advocating through an organization called Dressember. Participants commit to wearing a dress or tie throughout the month of December to raise money and awareness for organizations that fight human trafficking, modern day slavery, and other social justice issues domestically and abroad. You and your students can form a team and those who participate can create their own fundraising page–and monetary goal–through Dressember’s website. (If you have questions about Dressember, feel free to ask; I would love to share more with you!)

Leverage social media and story telling.

However you and your students decide to practically participate, don’t forget to share what you are doing on social media. This is a great platform to not only show people what you are doing, but more importantly, tell them why. This is one of the ways your students can learn how to incorporate the Gospel into their social justice involvement. By explaining the heart behind the work, they can begin sharing the love of Jesus not only within their involvement, but also their extended community.

You can also encourage students to tell their story–many times a desire for involvement comes from a personal connection. That personal connection can often be a bridge to draw others in. Students don’t have to put all the personal details out there, but if they feel comfortable, they can share why social justice matters to them, and what things have come about as a result of their involvement.

If your students have stories to tell, don’t hesitate to share these with the church body at large. Your students can lead others in this area through their passion, care, and commitment. I encourage you to not only let your students lead by example, but to allow and encourage others to follow. Maybe your students can help lead a social justice night or initiative for the entire church, showing how the Gospel can move us all to action.

Criticism and What to Do with It

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Criticism. For many of us it’s a “four letter word” that evokes worry, doubt, and at times fear. It makes us question everything we are doing and worse still, in some cases we question if where we are serving is the right place and if our calling is actually true.

Criticism has and will take many forms during your time in ministry. It could be when the facility director chastises you for marshmallows in the carpet and how ministry shouldn’t involve destroying the church. It may take the form of a parent talking about you and your philosophy, or claiming you haven’t connected with their student. Perhaps it is an elder who openly asks you if you even care about students growing in their faith. It may be a volunteer who stops by your office to offer “help” by telling you how great the old pastor was and how you should go back to the old way of doing things. Or maybe it is your senior pastor who tells you that fun shouldn’t be a part of your ministry and you need to change or look elsewhere.

If you’re like me, you’ve been on the receiving end of criticism more than you’d care to admit. It may be easy to brush some of it off by saying “oh, that’s just Karen” or “they don’t get student ministry…no one calls it youth ministry anymore.” But I would assert that just brushing it off or dismissing it isn’t the appropriate response in all circumstances. In my years of serving in ministry I’ve handled criticism both well and poorly, and I’d like to offer some thoughts on how to respond to it.

Respond humbly.

So often our knee-jerk reaction is to throw up defenses, to take a stand, to answer with a quick retort. Much of this is a defense mechanism because we take criticism personally. How dare they attack a ministry that God has called me to, that I have poured blood, sweat, and tears into?! But the reality is that we need respond humbly, and be willing to process what has been said.

We are called to be representatives of the Gospel in all moments, even the hard ones. How we respond will show people Jesus, and we must be aware of that. I am not advocating for you to simply take punches, but to not lash out or respond in kind. It is okay to explain yourself, but don’t become defensive or angry. Instead hear the person, love the person, and look to respond as Christ would.

Be willing to listen and have conversation.

When critique happens, let me encourage you to listen to the person and engage in conversation. I know there are times that won’t happen because it could be a passing comment from a parishioner, or an anonymous note left in your mailbox (What you don’t get those? Guess it’s just me.), but when you are able, engage with the person. So often it is because someone doesn’t understand, isn’t sure how to ask, they don’t know any other way to do ministry, or just want to be heard.

Instead of getting upset and talking about the person and their remarks, engage with them and take them out for lunch or coffee. Ask them to share what is on their heart, and then share what is on yours. I find within conversation you can care for the person, explain your mission and vision, and rally support as they see who you are and what you are about.

Acknowledge growth areas.

This is a hard one because it forces us to think through what is said, and admit that we don’t have it all figured out. But that is the truth; we are all in process which means there are areas where we can grow. Instead of becoming defensive about that, be willing to say “you’re right, and I am working on that.” I find that showing humility and acknowledging where you need to grow actually brings in people who want to champion you and your ministry. Sometimes people want to support you, and they just need to know how. By acknowledging your growth areas, you open up opportunities to be poured into and stretched.

Invite others in.

This one is huge, and something that took me a long time to understand. I think for many pastors it is easier to be a maverick, to stay on an island. But we aren’t called to do life alone. We champion this to our students and leaders, but so often we act in an opposite manner. Let me encourage you to find a mentor, to let people speak into your life and ministry, and be willing to listen even when it is hard. Those are the moments that will grow and stretch you. As you listen and hear from those who have done this and those who care about you, you will find yourself becoming a better pastor and shepherd.

Self-evaluate.

As ministers and as people we should actively be engaged in self-evaluation. This process will help you grow and mature, and prayerfully become a better leader and minister. Some questions to consider after receiving a critique are:

  • Why does that comment upset me?
  • Is there any truth in what was said?
  • What do I need to do if there is truth here?
  • How did I respond?
  • What should I change about how I respond in the future?
  • How did my heart feel during and after the conversation?
  • How can I approach, minister to, and love the person who said these things to me?
  • What is God trying to teach me in this moment?
  • Who is pouring into me and speaking truth about this moment?

Find a safe place to decompress.

Decompression and processing are necessary things to do after receiving criticism, but I believe there are appropriate and inappropriate ways to do them. Speaking to a mentor, a ministry partner, close friends, a supervisor, or other trusted confidantes is a great thing to do. They allow you to be open and honest, they don’t mind letting you process and work through emotions. And they will also give you direct and honest feedback to help you grow and mature.

However, I do not think social media is a healthy place to to decompress or seek out support in these matters. I’m a part of many Facebook groups where people come “seeking input and support” only to be met with “that’s so unfair,” “walk away,” “you’re better than they are,” or thousands of other thoughts and opinions. And arguably what it turns into is a critique-fest of a person or church no one knows about. Feelings of hurt and frustration grow within the original poster, and the community spirals downward in the chaos of bitterness and resentment. Social media can be used in great ways, but it isn’t a place to go to for healthy decompression as not all of the “support” or comments will be biblical, nor will they be able to respond impartially as they only hear one side of the conversation.

Crafting Messages with Meaning

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“Oh, you teach students? So what do you talk about? Video games, sports, relationships, respect? Or is it more like just babysitting them for a few moments when you can make them sit still?”

We have all heard, or will hear, these or other comments surrounding the messages we give to students. These comments aren’t all out of ignorance or immaturity, but some can be rooted in missteps of those who went before us. We as youth leaders have an uphill climb when it comes to showcasing the legitimacy of student ministry, and we should own it when it comes to our teaching and leading.

Teaching students has to be one of our priorities (I will speak to other priorities in later posts), and one that cannot be treated as a second tier thought. I have witnessed many youth leaders casually offer up a five to ten minute message with little prep, less effort, and almost no comprehension of their audience. But to do that to our students, especially within this generation that is hyper-aware of our world, is a disservice and will ultimately leave students frustrated, disappointed, and wanting more. We must teach our students well, be informed on important topics, and help to train them as mature Christ-followers.

So how do we do that? Here are some tips I have learned throughout my time in ministry and I hope they afford you some insight on how to offer messages that help to push students to grow, take action, and reach their world.

Spend time preparing. 

We would think this is a no-brainer, but let’s be honest shall we? We have all had a week where we “haven’t had the time” and have thrown together a message or simply defaulted to a “game night” for our youth group gathering. I am not saying we cannot have those days or moments, that’s life, but that cannot be common place. We must spend time studying, researching, applying, and helping God’s Word relate to our students. The bulk of my time (outside of meetings of course) is spent studying and preparing for my messages. I want to have a thorough grasp of God’s Word and treat it with the respect it deserves. Putting the time in allows me to shape the message to my students and help them understand it.

Know your audience.

One of my biggest pet peeves of speakers is when they try to relate to the audience but it is clear they have no idea who the audience is or what they value. In order for you to produce messages that matter, you must know your students. Then as you are crafting your message and listening to the Holy Spirit, God will direct you in ways to speak specifically to them. So hang out with your students, learn what they enjoy, know their values, understand their dislikes, find out their favorite places to hang out, and uncover what is happening in their lives.

Use personal stories.

Don’t settle for someone else’s story or narrative. Use personal examples, tell stories from your childhood, be authentic about when you messed up. The more students can tell you are a real person, the more inclined they will be to hear you and listen to what you are saying.

Be a student of culture.

In order to craft messages that relate to students, you must understand who they are, what they value, what is important in their lives, and what is happening that shapes who they are. This means you should have a grasp of the music they listen to; the way social media is utilized in their lives; the topics and issues they are passionate about; and their view of life, church, and culture. In doing so, you will be better suited to speak to them and to how their lives are being informed and shaped.

Use humor.

Growing up I was not naturally funny. I mean I was a goofball but humor wasn’t something that I used in my talks or speeches. When I first started in ministry, I knew I had no humor so I would literally open every message with a joke from a 90s joke book that had nothing to do with my message, its points, or anything to do with that day. I just knew humor was a good thing, but I had no idea how to incorporate it. Let me say this: you do not have to be a comedian to relate to students, but being able to have fun and laugh will make you a better communicator. Use stories from your past, poke fun at yourself, laugh about a story you were reading in the news, find humor in Scripture. Humor will not only help you break down walls but it will also make your students see you in a transparent way. You have become authentic and real.

A quick side note: never, ever poke fun at a student from the stage. Doing so will alienate your audience, cause you to lose rapport, and your students will cease to trust you. Even if you have their permission, don’t do it because the rest of the audience may not know that the student gave permission.

Be passionate.

I cannot tell you how many times I have heard students say, “The speaker was good, but they just weren’t into it.” As communicators of God’s Word, we need to get excited about it. Show students the power of the Gospel. Let them see how you are working it out. Cast vision and excitement for what the Gospel can and will do. Students and adults alike should see our passion for the kingdom of heaven, and it should affect our teaching.

Pray.

I cannot tell you how many times I have gotten ready to teach and I felt so ill-equipped and unprepared. It was terrifying. Each of those times I would pray earnestly seeking God’s direction and asking Him to speak through me, and He did. We serve a great and powerful God who doesn’t need us to communicate His Word, but chooses to use us as a tool to advance His Kingdom. Cover your message in prepare before, during, and after you speak. And understand that you will still be scared, but as a professor of mine once said, “If you ever take the pulpit without some sense of fear because you are communicating the holy Word of God, you need to not be behind that pulpit.”

Know who you are, who God has empowered you to be, speak boldly and passionately, and showcase the Word of God to your students and you will see students grab on and never let go.

Helping Students Deal with Tragedy

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Tragedy can be defined as an event that causes great sadness, hurt, destruction, and distress, but the reality we must understand is that tragedy looks different in each of our lives. What might be a tragedy or crisis for one person will look different for another.

However, what we do know about tragedy is that our students are facing it more and more each day, and are emotionally connected to tragedy even if it does not directly affect them. Students today feel more empathetic and sympathetic to what is happening both within their own sphere and from a global perspective. Students understand more, they feel deeper, and they live in a heightened state of fear due to all the horrific events happening in our world.

Because of the emotions and connections, tragedies can be felt even when they aren’t experienced. Students can feel the effects of a school shooting in California or the tsunami that hit in Japan or a suicide in their school in very similar ways. What this means then is that we as their youth leaders, parents, pastors, and adults in their lives must be having very frank conversations about tragedy before, during, and after it happens.

I know this may sound overwhelming because there are moments when we will ask, “How are we equipped to talk about these tragedies, when we don’t even fully understand how to process them ourselves?” I want to offer a few helpful conversation tips, and then to give you some resources to utilize as well.

So how do we engage our students in the conversations surrounding tragedy? Here are couple of tips to help with those conversations:

Begin the conversation sooner than later. It is always better to be proactive than reactive. We live in a very fallen and broken world where we will hear about tragedies constantly on the news, social media, at school, or in a number of other capacities. Talk to your students as they grow and help them to see that our world isn’t perfect, that bad things will happen, but that God is still sovereign and in control.

Point your students back to God and Scripture. Whenever tragedy occurs, typically our response goes to either blaming God or asking God why. Having a good grasp on who God is, His plan for our lives, His vision of this world and our lives with Him, will allow for you to better love, care for, and walk with your students during tragedy.

I do want to say that in the midst of tragedy, do not simply toss out Scripture to gloss over the difficult moments. That tends to be a knee-jerk reaction for many of us. Many of our students know those Scriptures and understand them, but they still are processing and grieving. We need to give them that space, to empathize and sympathize with them, to listen, to love them, and to walk with them as you both look for answers and understanding.

Be available. Students want to be known and heard. Be willing to engage with them, and to go past the surface questions. Don’t settle for “fine” or “okay” as a response. Ask questions that generate meaning and depth of conversation. Instead of “how was your day” or “what is bothering you” ask something like, “what was hard for you today” or “what emotion was strongest for you today?” These types of open ended questions not only allow you to be available physically but show that you are emotionally and mentally present as well. Having someone they can talk to, just be with, and process with is a big part of caring for your students, so make sure to be available.

Look to grow in your own knowledge and understanding. Educate, educate, educate. In order to understand how to care best for your students, seek out resources and equipping to help you better care for them. Utilize some of the resources below, talk to your mentors or other youth pastors, read books, listen to podcasts. The more you know, the better equipped you are to care for your students.

Never minimize how your students are feeling or say that what they experienced isn’t a tragedy. We all feel and process differently, so don’t minimize the situation. This is a form of escapism because we feel ill prepared. Instead validate their feelings, help them to process, walk with them, and being willing to just listen and love them. The greatest gift you can give to someone who has experienced a tragedy is love and time. Be with them. Be wholly present and love them well. A great way to think about this is to ask yourself, “What would I want someone to do for me in a time like this?” Use that as the framework for how you engage with your students.

Build your resources. This is more than just your own knowledge and library. I would encourage you to network, know who the counselors are in your area, talk to the church about their resources, and consider what you can contribute as well. As you build your resources, you become better equipped to handle trauma and tragedy, and you will know when to refer out and seek additional help that may be needed.

Tragedy is a difficult conversation, but one that we must lean into in order to better care for our students. Don’t believe the lies that you are ill-equipped to speak into their lives. Your voice, presence, and love means more than you could ever know, and simply being willing to engage will help them grow and mature in their relationship with you, their peers, and Jesus.

Below are some articles and websites that provide a lot of insight and additional resources to help in your conversations going forward.  Thank you for walking these roads with your students.

6 Tips for Avoiding Burnout

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Ministry has a tendency to make you feel like you are always “on.” Have you ever felt that way before? Maybe it was the call or text on your day off, the late night email you felt you needed to respond to because it was from a parent or elder, or when you got stopped in a supermarket because you “work” at a church.

The reality we are faced with is that without healthy boundaries, we will run into burn out. If you do not have appropriate boundaries in place you can guarantee that eventually you will become frustrated, bitter, and ready to walk away. Feelings of being overwhelmed, always on call, and like there is no one who is safe for you is a hard place to be, so I want to offer some ways to set healthy boundaries to safeguard you, your family, and your ministry.

1. Set clear expectations. This goes for both your supervisor and your ministry context. Whenever you step into a new ministry position ask for clear parameters like these:

  • How many hours am I required to work?
  • How many hours do you want me in the office?
  • Do you offer comp time for retreats and trips?
  • How do you handle holidays?
  • How are after-hours calls handled?

These are just a few questions that will allow you to better take care of yourself and know what is expected of you. But I would say that you shouldn’t just ask questions but also set the tone for how you handle your time off. I have shared this with my supervisor and those on my team so they know. Here are some of the expectations that I shared when I started and continue to advocate for:

  • Friday nights are date nights. That means I don’t work on Friday evenings unless my wife and I talk about it. We will go to football games in the fall and meet with people when necessary, but I’m those instances we always have date night on a different evening. My staff and volunteers, students, and my direct report know this and they all honor it because we continue to talk about it.
  • I always advocate for using your paid time off. It is part of your salary, so make sure you use it. Let your supervisor know well in advance, but use your time off and advocate for it.
  • I would also say it is important to advocate for time to go off site to study and refresh. This isn’t time to necessarily do “work” but instead to make sure you are getting filled and refreshed.

2. Seek friends who don’t require you to wear your “pastor’s hat.” One of my favorite things about where I work right now is I have begun to build some really good friendships. One in particular stands out because it is someone close to my age who has served in ministry before. We were grabbing breakfast one day and he looked at me and said, “Nick, you don’t need to wear your pastor’s hat around me. I am a safe person, and we can just be good friends. If you need to put it on, that’s okay but you don’t have to.”

Man, what an amazing moment! I was blown away because all the weight and expectations were gone. But here’s the thing: I would never have thought to ask someone to let me do that before that conversation. Looking back now I would encourage everyone to find a friend like this. Find someone you don’t have to worry about having all the right answers with, to be able to be yourself around, and someone who will be able to offer sound and practical advice.

Also, as a quick aside, let me say don’t make this your spouse. You should already be sharing life with your spouse, but I am advocating for another person, a friend, someone with whom you can build a solid relationship. This isn’t supplementing or replacing your spouse, but instead giving you another outlet and friendship to help you in life.

3. Keep your days off as days off. God doesn’t require everyone else to take a sabbath and ministry leaders and volunteers to not have a time of refreshment with Him. A sabbath is a command to all of us. And I don’t know about you, but I am pretty sure when God gives us a command we need to follow it… yes, even ministry leaders. So honor your days off. Try to stay off the phone and computer as it relates to work. Focus on your family, friends, yourself, and your relationship with God. Protect this fiercely and if they are getting overrun, speak up about it and ask your supervisor for advice and help.

4. Decompress. Find out how you best release and refresh. This has changed for me over the years. At some points when I was single it was going out with friends, or ordering a pizza and watching the newest war movie. As weird as it sounds now, my ways to decompress are cooking, reading an adventure novel, cleaning, or making candles. It helps me to focus, clear my thoughts, and accomplish something.

This will look different for each of us, but you should identify what it is in your life and then utilize it. Also, if you are married make sure to bring your spouse into this conversation. They need to know that you aren’t just retreating or disengaging but that this is how you find refreshment and restoration. Work together as a team to honor this.

5. Communicate. Let your supervisor and those close to you know where you are at. If you are struggling with various aspects of your job, if you are feeling overwhelmed, if you are feeling defeated, talk to someone. It is okay to share where you are at, and honestly it needs to be a consistent aspect of your life. Talk to people, tell them how you are doing, explain what is hard, share what has been really good. The more this becomes a part of our culture and lives, the more free and cared-for you will feel.

Now I know there are some in ministry who cannot go to their supervisor for fear of reprisal or being fired. I get it, I have been in those circumstances myself. If you cannot go to your supervisor, go to a mentor or close friend; even better if they are close because perhaps you can bring them with you to a meeting with your supervisor to share what has been going on.

When I first started out as a pastor, my mentor came along to my interviews and asked the hard questions and set the expectations the church should have for me. I will never forget how it felt to be advocated for and supported. That is what you need in your close friends and confidantes. Bring them in, share what is happening, bare your soul, and let them love and care for you.

6. Get a mentor. I have already mentioned a mentor here and previously, but this cannot be undervalued or ignored. We all need people who are pouring into us and pushing us to be better leaders and Christ followers. If you do not have a mentor, seek one out. If you have one make sure you are honestly connecting with and sharing your life with them. Seek advice, encouragement, direction, and the hard but necessary answers from them.

Back to School: Tips for Ministry Leaders

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For many of us, our students have either already returned to school or will be in the coming days. With school returning there are many changes happening in the lives of students and families, and this presents many new challenges for youth leaders but also some amazing opportunities.

It can be easy for us to bemoan the difficulty of trying to compete with students’ schedules and all the things they are committed to, but I would recommend a different approach. See this season as an opportunity. An opportunity to do ministry in a different way, an opportunity to see your reach extend past the traditional Sunday or Wednesday, and an opportunity to reach more than just students.

When it comes to a new school year, there are some action steps I would suggest that every student ministry leader take as the fall begins.

Pray. This is a simple one, but often the most simple things fall by the wayside. But take time to pray for and with your students. One of my favorite things to do is pray over students at church or youth group. But the biggest rewards have been when I have texted students during the day and said, “Hey, just wanted you to know I am praying for you. What can I pray for?” Wait and see what the results are.

Host a venue for families. The church I serve at now hosts a “passage ceremony” to create a space for families to speak into the lives of their students. We host it for incoming 6th and 9th grade students and their families each year for a couple hours after church. We provide a full lunch, and allow for space for parents to pray with and for their students, and to speak truth and encouragement into their lives. As leaders, we also recognize this change and encourage the students and families. The results from this (and our subsequent venue for graduating seniors) have been awesome! Students and parents alike talk about how this has helped them mentally and spiritually prepare for the school year and the new journey that is ahead of them.

Be willing to go to where your students are. One of my favorite things about working with students is going to their events and supporting them. I love going to fall football games with my wife and leaders, the Halloween parade is a blast with all of the bands participating, and watching my students act and sing in plays and musicals is awesome! But the money shot here isn’t just meeting my students and supporting them, but loving and ministering to their friends and families. Venues outside of church allow for you to meet and engage with countless other people who you may never have met before. I am not advocating for you to go to all the things, but instead to see ministry as larger than just the time at church.

Also, encourage your leaders to do this as well. This is key in the disciple-making process and allows for the reach of the ministry to be even larger. All of my leaders love supporting their students and actually get their small groups to go to one another’s events. We have even advocated for small groups to do this on youth group nights because it allows for more intentional connection and we have seen awesome Gospel conversations come about from those moments.

Engage with teachers and school leaders. I try to have open lines of communication with our school administrators and reach out throughout the year with an offer to buy them coffee or lunch. I let them know that we are for them and want to do whatever we can to support and care for them. We also have a group of churches that host a lunch for the teachers as they do back to school training and we get to love and encourage them as they serve. This will open up many conversations and opportunities to minister in ways you may not have anticipated.

Remember the parents. It is hard for parents to see their students go back to school and experience the changes happening at home. Make sure to invest in the families, and to offer support to them as this new season begins. We send out a monthly newsletter with articles and resources to help equip and strengthen families because this isn’t about doing life alone, but as a group of Christ followers. Stop parents in the halls, at events, or shoot them a text asking how they are doing and how you can pray for them and their families. Watch and listen for key things and phrases, and follow up! Let them know they were seen, heard, and valued.

Also make sure to let them know how their kids are doing. You don’t need to give them a 40-page debrief on the previous youth group night, but point out some things you have noticed about their students. This will not only encourage them but give them buy-in to the program as well. It will also challenge you to intentionally see and be involved in all the lives of your students so you can do that. Your relational rapport will grow and subsequently strengthen the program overall.

Preparing as a Volunteer Leader

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Fall is almost upon us and so is the start of another school year. Whether you’re a veteran leader, or this will be your first year serving in student ministry, it’s a great time to prepare for the upcoming year. It’s easy to simply roll into student ministry without giving it too much fore-thought, but I believe taking some time to prepare can be beneficial. Here are a few ways to help be better prepared for the start of this ministry year.

Get in the know

Our ministry hosts a leader training session before each school year starts. This helps us to get on the same page, go over any rules and requirements, talk about the plan for the year ahead, and bond as leaders. If your church doesn’t host leader training or if you’ll miss it, I recommend scheduling a meeting with your student pastor. Use the time to hear his/her vision for the year, learn important rules, find out who is in your small group, and grow in your understanding of the program and its leadership. The more you can learn about the students, the ministry, and the leadership, the more effective you will be as a member of the team.

Meet with key individuals

If you have one or more co-leaders, I recommend getting together before the school year starts. In addition to getting to know each other and how to work together well, you can take time to pray over and cast a vision for your group. This may sound like a lot of work, but if you have a direction and goal you are all working toward, it will help to build intentionality within your small group time. You can also think about how you want to lead discussion, how you can work together to challenge your small group, and how you want to divide any tasks or responsibilities. If you come in with a plan and vision, or if you simply show up with zero fore-thought, it will ultimately reveal itself in how you lead. As the old phrase goes, “failing to prepare is preparing to fail,” and students deserve the best we can offer.

In addition to meeting with leaders, you may want to meet up with your students as well, if possible. Any time spent with students is a great opportunity to bond–they get to know you and you get to know them. You will become an even more effective leader the more you know your group, the issues they are dealing with, and the things they are passionate about. You can also use this time to encourage and challenge students you have identified as leaders within the group. Help them get ready for the year ahead by identifying areas where they can serve and have an impact.

Invest in your spiritual growth

This is something we should be doing year-round, not just before the school year starts. As leaders we need to have spiritual inflow in order to produce an outflow. But now is a great time to re-focus and make sure you are getting adequate inflow. And to be totally honest, youth group should not count toward your inflow. You are there as a leader, to guide and help students to grow, not to find growth yourself. That is not to say that you won’t grow, or be challenged by the teaching, but your time with students should not be a primary source of your spiritual growth.

Personally, I find growth and inflow in a few key areas: personal devotional and quiet time, and corporate worship and Bible study. In addition to the Sunday morning worship service, I also participate in a women’s Bible study where I experience deep personal relationships and community. I also value quiet time alone when I can study the Word, pray, and listen to the Holy Spirit without distractions. I cannot emphasize enough how important it is to have steady, healthy spiritual inflow.

How to Build a Ministry Schedule

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I am often asked “how do you create a schedule?” And usually that is framed by questions like, “what exactly do you do” or “what should I do for my students” or “I think your schedule would work for my ministry.”

Finding and building a schedule for your youth ministry can seem overwhelming and difficult, but honestly it really isn’t. When you are building a youth ministry or reshaping how it functions, the reality of a schedule is rooted in the heart and passions of the ministry leader and the ministry participants.

Each ministry is going to be different, and their function and flow will be unique to their venue. Even within churches that have multiple campuses the flow will look different at each venue. No one church has the best schedule or philosophy for all the other ones. No single structural model can be replicated. And no one pastor is the right fit for every church or ministry. What I mean is this: don’t place other missions, visions, schedules, or leaders as the end-all, be-all for you and your ministry. Remember that you, your students and families, your location, and your ministry are all unique. Don’t try to replicate; rather, utilize resources, know your program and participants, and leverage your knowledge and vision to make the program a success.

So how do you actually do this? Let me give you a few suggestions that I believe help to achieve a proactive schedule.

Identify your priorities and vision

As the ministry leader, you must know what your priorities and vision are for your people. For instance, my priorities are discipleship, community, and the Gospel. For others maybe it is evangelism, games, music, or student leadership. The reality is that you must know your priorities and vision for your students so you can shape the ministry around them. When you know your passion and heart, then you can begin to shape the ministry in the appropriate way. This will show what the value and heartbeat of the ministry is to students and families.

Identify your philosophy of ministry

Your philosophy of ministry will identify your long-term goals and how you look to achieve them. In essence, you are stating how you are looking to accomplish your priorities and vision in a clear way for others to understand. Mine is designed to cultivate students, leaders, and families who can lead out and do what Jesus has shaped them to do–make disciples.

Identify the priorities and passions of your students 

I say this with a grain of salt, because we all know there are those students whose priorities aren’t the best or won’t match up. For instance, if they want to just play video games for all of youth group, that isn’t a good priority. But you can leverage that if your priority is community and encourage them to host a community gathering for their friends at church to come and play video games together. Perhaps they can even turn it into an evangelism tool. But in allowing students to share their passions and heart for the ministry, you are creating buy-in and people who will work with you as you bring them alongside.

Know and honor your time

So many student ministries communicate a start and stop time that is anything but solidified. We say we will end at 8 p.m., but really that means 8:30 because we talk too long. We say we start at 10:30 a.m. but that’s not true because we have told students to come earlier to hang out, or we show up late. By honoring your time and keeping it consistent, you will help parents and students to catch on to your vision, and they will know it is something they can rely on and trust. And by having a set time, you can now build a schedule that is clear, continual, and reliable.

Below is a copy of my vision, purpose for programming, philosophy of ministry, and a schedule for both a Sunday morning program and a Wednesday evening program. I hope they serve as a resource and framework to help you craft you own, and I would love to talk through your questions or schedules.

Vision: To embody the “Live, Love, Lead” mission of our church by cultivating disciples who make disciples and reach their spheres of influence.

  • Purpose of Sunday: Community, discipleship, and fun. This is our Christian education piece.
  • Purpose of Wednesday: Fun, outreach, community. This is the part of our program where anyone, regardless of spiritual understanding, can come and participate.

Philosophy of Ministry:

  • Revolves around student leadership and ownership
  • Developing of leaders
  • Developing of parents and families
  • The Gospel is the key to all we do

Sunday morning schedule (1.25 hours):

10 minutes of community and fellowship

5 minutes of announcements

10 minutes of game time

20-25 minutes of teaching

15-25 minutes of round table discussion

Wednesday evening schedule (2 hours):

15 minutes before the evening for a leader meeting

15 minutes of community and fellowship

20 minutes of game time

5 minutes to move to teaching location

5 minutes of announcements

20-30 minutes of teaching

40-45  minutes of small group time

5 Quick Tips to Elevate Your Environment

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Have you ever been a part of a student ministry where there environment just feels…bleh? Whether it is because you can’t renovate due to lack of funds, or the functionality is limited because the room is multipurpose, or you feel like you have tried everything and the students still don’t enjoy coming, making student ministry welcoming and fun can be difficult.

In my time in youth ministry I have tried many different tactics, gimmicks, and cool options to get students into the doors and excited about what we are doing. And if I were being honest these can look different depending on context, church style, budget, and a host of other items. But putting all of those differences aside, I believe there are 5 quick things that any youth worker can do to help elevate their environment.

Know your students

As you are serving in your ministry, whether you are new or years into your position, it can become easy to see the program and miss the relationships. More than ever our students desire authentic relationships and honest communication. So get to know your students’ names, find out where they go to school, meet up for coffee or ice cream, host random get-togethers. If you have a group of 5 or 1,000 you can still do this. It may look different but as you get to know students they get to know you and become excited to come and be a part of what is happening.

Be authentic

I think it is easy for us as youth workers to try to imitate others because we see their success, or their model, or their style of teaching and think we should do it. Simply put: just because someone else has a successful ministry doesn’t mean that yours isn’t nor does it mean you should model your ministry after theirs. We aren’t called to follow men or women, but God. God has placed you in your church to be a shepherd to your students, so be that. Be the you God created you to be. Show them your family, let them know your passions, show them your walk with Jesus, show them when you hurt and struggle. As you are authentic with your students, they in turn will become authentic and real with you. In this way you will begin to cultivate a culture of disciple-making in your ministry by leading out.

Use music to your advantage

Music is a huge deal for environment in any setting, but specifically in student ministry. When you walk into a quiet room with your friends, no one wants to talk because they feel like they are breaking some sort of social protocol. By using music you can bring excitement and energy into the space, and students are drawn to that. What you choose for music is up to you but in our ministry, I like to use a mixture of Christian and secular that has been screened and doesn’t contain profanity or references to drugs, alcohol, or sex. I actually have created multiple playlists in Spotify that allow for me to use different types of music depending on the setting, which all goes back to knowing your students and the culture you are looking to curate.

Use food

Food is such a simple resource when you think about it because what student is ever full? I know my students could eat every hour of every day, and never be satisfied. When I first started at my current position we had no food on Sunday mornings because the church had donuts in the lobby. But our students believed they couldn’t have them (probably due to the fact they tried to take a half dozen instead of one) and would always be late to the program because they were waiting for the adults to go to service so they could grab the remaining donuts. So we looked for a simple fix: we added donuts, hot chocolate, and water to our program and all of sudden we have students showing up on time or early, eating, and enjoying fellowship. Our community grew through one simple act: getting donuts. Now this may look different for you. Maybe you don’t have the funds or maybe your kids are health conscious and want water and broccoli. The point is this: try it and see what happens. If you need funds ask your senior pastor if they have any to contribute, or ask parents to give, or ask the local donut shop if they would cut you a deal. Try it and see.

Have fun

Sounds simple right? That’s because it is, but it is also really difficult because sometimes we get caught up in running the program and miss having fun. When was the last time you participated in the group game? When did you last sit down and play spoons with a small group? When did you last laugh with your students? When was the last time you engaged in a snowball fight or sledding activity? I am not talking about running the event but sharing life and having fun with your students. If you as the leader aren’t having fun and leading a joy-filled life, why should they? If you aren’t setting the example, they won’t follow. Be the leader you wanted, be the leader they need, and be willing to let your hair down a little. Have fun, don’t be immature or get yourself fired, but enjoy your job and your students.

I hope these tips encourage you and help you in thinking of ways to engage your students more. They aren’t foolproof, but they aren’t meant to be. They are meant to help you think through new, creative, and in many ways simple ideas on how to get your students engaged regardless of environment, church denomination, cultural area, or place you live. Love your students well, be willing to adapt, and always trust in Christ to lead and guide you as you lead and guide your students.