This is typically the time of year that many of us are hosting parties of various kinds and undoubtedly will host a party for our leaders. Our leaders are amazing, and without them our ministries wouldn’t be able to happen. Regardless of our ministry budget, how many leaders we have, or even what our options may be, showing love and care is vital to help our leaders know that we value them.

Today, I want to share a few ways you can host a party for your leaders that is meaningful and special, even if resources are not ideal. The ideas below are low- to no-cost and meant to hopefully provide a spark of creativity and insight as you seek to encourage your leaders.

Utilize families.

One of the blessings of student ministry is that we get to partner with families. We are able to walk with, encourage, and be for our families in all moments. Families see this and most are aware of how important our leaders are because they see the evidence in the lives of their students. So consider asking families to help with putting on a leader party.

You may have a couple of parents or families who love to host and put together parties who will run the whole thing for you. Or there may be a family who would love to offer their home as a place for you to gather offsite that feels more special and intimate. You can also create a Sign Up Genius form where families could sign up to bring food for either a meal or a dessert buffet. Another fun and really special idea would be asking families to bless their student’s small group leader with a gift, a meal, or card shower to make your leader party even more special. Imagine if you could give each leader a special gift from the families in the church and consider how seen, loved, and known they will feel.

Utilize students.

What if you encouraged your students to bless your leaders whenever you have a party for them? If you have a Christmas party for your leaders, have your students write Christmas cards or bake for them. Maybe even have your students bring a gift for their leaders. Even a small card or gift will do wonderful things in encouraging your leaders. If it’s an “end of the year” party, maybe have your students gather around their leaders and pray over them.

Any time you have a gathering for leaders, you could have students write thank you notes to them. A handwritten note acknowledging what you thought no one saw or understood brings such a sense of joy, peace, and accomplishment. You could also have your students be the hosts and waiters at your parties if applicable. Having students bring out the food and serve leaders or even greet them and say thank you is a really fun way to encourage leaders. These are a few ways you could utilize your students to make your leader parties special and meaningful.

Have food and drinks.

Refreshments don’t need to be extravagant or expensive. You could make a quick and tasty punch from items found at Aldi or Dollar Tree with orange juice, cranberry juice, ginger ale, and sherbet, and you wouldn’t break the bank. Tasty snacks can also be purchased at these stores and by putting them in a bowl or on a platter, you have made the gathering a lot more inviting and intentional.

If purchasing items is off the table (food pun intended), consider making the gathering a potluck and create a theme to make it more fun. Do a baked potato bar and have everyone bring their favorite toppings. Host a brunch and ask everyone to bring their favorite breakfast dish to share.

Provide a gift.

This can be a tough thing to do depending on your budget, but even small gifts mean a lot. You could find things on Etsy or at places like 5 Below that may not cost a lot but can be meaningful or funny or relatable to your team. You may not be able to purchase gifts, but you may be able to make something special for your leaders. I love to make candles as a hobby, and I have a ton of supplies at home where I could make a votive for each leader with minimal cost. Elise is a gifted artist, and loves to create all types of things that leaders would love.

For those type of things to be able to happen, you need to be thinking intentionally before the party because otherwise you will be stressed for time and it may not happen. Even a nice handwritten card encouraging your leaders and speaking about the ways you have seen them step up would be a wonderful gift to receive as everyone loves encouragement and a handwritten card. Often times the smallest gifts are the most meaningful because they show thoughtfulness and intentionality.

Take time to encourage them.

I try to be very intentional about encouragement because our leaders need to know how important they are and how thankful we are for them. Student ministry is hard! And there are times we may want to quit, and we are paid. Think about our volunteers who show up and probably don’t see much return on their investments, and yet they keep coming back and taking more and more upon their shoulders. They are awesome individuals, and taking the time to recognize them and encourage them is not only welcomed but I would assert it is necessary. So at your gatherings carve out time to intentionally speak into their lives, to highlight God moments you have seen, to laugh with them, and to honor them. Don’t throw it at the back end of a meeting but be intentional with where it is placed to show your leaders how important and valuable they are.

Shape the environment.

This is super important and should not be something we push to the side or forget about. I know for many of us, we have less than ideal locations for hosting a party. Perhaps you have a small church where the options are slim-to-none for hosting, except for the gym/Awana Room/fellowship hall/storage area. Maybe you are a church that is all multi-purpose so you don’t have a space to call your own and shape fully to your desire. Or maybe you are a church plant and you don’t even have a space because you rent a building only on Sundays.

I get it, shaping the environment can be hard sometimes, but I don’t think that should cause us to not try. Wherever you end up hosting, whether the Awana Room, your youth room, or at your own home, look to shape the environment to make it warm, welcoming, festive, and fun. Think about playing music for the party. If it’s Christmastime, play Christmas music. If it’s an “end of year” celebration, play throwback tunes for your leaders. Think about decorations. Are there ways you could make the time together feel special? Add tablecloths to the old wooden tables, hang Christmas lights or put up a Christmas tree, or rearrange the furniture to make it feel more welcoming or like a living room space. These things, while they may seem small, show intentionality and communicate that your leaders matter. So don’t think about what you don’t have, consider what you can do to make the setting special for your people.

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