Tag: Trip Tricks

Trip Tricks: A Quick Dinner Option

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Last week we shared an idea for an easy breakfast you can serve during a trip. Preparing meals is often a part of trips and a part that can add significant stress and work to those in charge.

I have been on many trips where I’ve been in charge of meals and that usually means waking up early, which also means sleeping less. It means added work in an already busy and stressful environment. And it often results to mental and physical exhaustion sooner in those settings.

But, I realize that sometimes this is the reality we face as we don’t have another option and we need to make sure meals are prepared for our team. So if that is the case, we need to consider if there are easy, viable options that can be prepared quickly and are still filling and tasty for our group.

One of those options is a dinner or lunch dish that I happened upon out of necessity. We were running a mission trip that focused on hosting a VBS at an inner city elementary school. Our host site originally told us we’d have a working kitchen in which to prepare meals. Just days before our trip we were informed that there was in fact not a working kitchen so all our meal ideas had to be revisited.

We now had to prepare meals via crockpots, microwaves, and a grill. After spending time online and looking for options, I found this recipe for pulled pork that turned out to be a huge winner.

It’s super simple to prepare and it cooks throughout the day while you and your crew are out and about. Don’t let the reality that it only requires root beer and pork tenderloin cause any doubt. The pork comes out super tender and really tasty. I was hesitant at first with this recipe, but I was a quick convert after tasting it. You can choose to add some basic seasoning to the pork if you’d like, but you honestly don’t need to.

You can then choose how you serve it. It can be traditional pulled pork with barbecue sauce, slaw, and pickles on a hamburger bun. You could switch it up and do pulled pork tacos. It could be the main dish with beans, a baked potato, and/or salad as sides. Or you could layer the pulled pork on salad for a different spin.

Pulled pork also keeps well for leftovers the next day so this is a huge win as it could also be used for lunch later in the week. This is one of the easiest meals I have ever prepared and cannot recommend it enough.

Trip Tricks: An Easy Breakfast Idea for Trips

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Have you provided breakfast for your students before? Maybe it was at the end of an all-nighter. Perhaps you hosted a breakfast gathering before See You at the Pole. Or maybe you and your team are responsible for providing meals on a trip.

I think every youth worker has encountered this right-of-passage responsibility at some point in their career. This can be something that is stress-inducing if you’re not prepared and because, let’s be real, prepping breakfast early in the morning on a trip is a lot when you haven’t had much sleep. Especially when it is for a pack of ravenously hungry middle and high school students.

So what do you do? What do you prepare? Is it a full course meal with bacon, eggs, potatoes and everything in between? Or do you simply toss out some granola bars and fruit? I’d like to suggest a different option that is easy, satisfying, and can feed a crowd: pancakes!

You only need two ingredients to make this recipe minus any toppings or additional ingredients like chocolate chips, sprinkles, or nuts. Here is what you need: premade pancake mix that only requires adding water, and citrus flavored soda like 7Up, Sprite, or a store brand. Whatever the amount of water the recipe calls for, supplement the citrus soda for the water.

The carbonation and sugar of the soda adds more body and sweetness to the pancakes without adding the citrus flavor. The pancakes are fluffier and won’t need as much syrup (depending on your students affinity for sugar), and they don’t taste like a store bought mix.

Utilizing this method makes prep incredibly simple and less time consuming than other breakfast options. It also allows you to be creative in what you add into the pancakes which can make breakfast time more fun and unique. This is also something that you could empower your students to do, because of its simple prep and execution. This enables them to serve and care for their peers which further makes this option a win.

What is your go-to breakfast option for trips?

Trip Tricks: Treat Your Camp Hosts Well

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We love the camp we go to for our winter retreat and summer trips. Our group has been going to Camp Orchard Hill since before we started at our church and we are so grateful for the connection we have with them.

During our time at our church, we have seen our group grow in number as we head to Camp Orchard Hill (COH), especially when we go to winter camp. This has presented our group and COH staff with some unique challenges.

When our group signs up, we have crashed their registration system. We typically have to exchange camp t-shirts for different sizes. Trying to house our group all together presents challenges. There’s also unique hurdles that come with trying to get our group all fed at the same time along with all the churches at the camp. They have also walked through all of registration questions, changing of students who signed up, and of course all the financial questions.

Simply stated: COH has been nothing short of amazing in helping plan for our trip, organizing all of the necessary information for our group, and helping us prepare for our arrival. Then they have been awesome in helping us when we are on site. Their customer service is always next level and they consistently go above and beyond to help us.

Now here’s the thing: our team could simply say, “That’s how a camp is supposed to be and what they’re supposed to do.” Or we could understand that how they have loved and served us is an amazing gift and truly a reflection of their hearts for Jesus and people.

Over the years we have gotten to know our camp hosts incredibly well, and because of that we’ve gotten a peek behind the curtain to see just how much they do. And I’ll be frank: the extra mile they go to just for our group, let alone every group, is above and beyond what we had thought. They truly treat us as family and we want to make sure we are loving them just as well.

Now, regardless of whether your camp hosts go above and beyond, we have an obligation to treat them well. But how do we do that? Let me share with you a few quick ways I think we can treat our hosts well.

Refer new business to them.

Every time I talk to a camp or retreat center, they love to gain referrals because it means more business. So talk up your camp. Give out their contact information. Share the camp’s schedule with other youth leaders. Invite other groups on the retreat. Drumming up referrals and business will help to ensure your camp hosts stay in business and continue to do what they love to do.

Tell them you’re thankful.

Sometimes we assume that a “thank you” is understood even if it isn’t spoken. But that’s not true. Hearing someone say “thank you” means a lot and it shows that what you’ve been doing has been seen and appreciated. Telling the camp hosts you’re thankful for them and the ways they have served you goes a long way and carries a large amount of meaning.

Take them a gift.

A tangible way of thanking your hosts and showing appreciation is by taking them a gift. This doesn’t need to be something extravagant but it should be thoughtful and intentional.

It could be a t-shirt (in their size) from your student ministry with a handwritten card signed by your volunteers and students. It could be a gift basket of things from your town. Or maybe it’s a photo of your group and thank you cards from your students. These types of thoughtful and intentional gifts help your hosts to know they are loved, appreciated, and needed.

Encourage your students to serve.

Most camps and retreat centers have a need for summer counselors and interns. Encouraging your students to participate at a place they know and love is an easy way to help bless the camp because you are populating a needed resource for them. These intergenerational moments help camps to continue to do what they love, and it also allows your students to grow and mature as they serve in tangible ministry aspects.

What are some ways that you bless and treat your hosts well?

Trip Tricks: Make Sign-ups Simple

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Have you ever had to fill out a form for the doctor before? What about an online survey to get a free Chick-fil-A sandwich by telling them all about your last order? Have you had to purchase airline tickets where they try to get you to purchase all the add-ons that take you through a variety of screens when all you want to do is purchase your tickets? Or should we even mention taxes?

How did you feel after completing these forms? Probably a little tired. You maybe be contemplating if that chicken sandwich is worth the time it took (come on, we know it is). You might even promise yourself to never do it again. You might feel overwhelmed, irritated, and ready to send an email to their help center.

But let me ask you another question: did you ever have questions when trying to fill out these forms? Maybe because you didn’t know the answer or perhaps because the wording of the question made it unclear? Maybe you didn’t know you needed certain information for the airline and the hold on your seats went away while you foraged for your passport number.

Now put yourself in your students and their parents’ shoes. How do they feel signing up for your camp, trips, or retreats? Do your forms and processes make sense? How clear and simple are the forms?

How you register and where you go can affect the sign-up process. If a camp or retreat center wants their own processes used, you probably have limited, if any, control over said process. But you do have control over helping to prepare your people for the sign-up. The question we are faced with regardless of the process, is how do we make signing up the easiest and smoothest for our people?

First, give clear guidance well ahead of time.

Sign-ups are always “fun” because there are always questions, speed bumps, system errors, and human error throughout the process. But the more guidance and information you are able to provide on the processes ahead of time, the more you can help guide your people in the sign-up process.

The clearer the information and guidance, the better prepared your people will be to sign up. Communicate expectations and requirements so your people know what will be needed and when signups will launch.

Second, try keep your forms as simple as possible when you are able to do so.

I know this isn’t always in our control, but when you’re able to, keep the signups as simple as possible to allow for an easier experience overall. Do this for yourself, your team, and your students and families.

Simplifying and streamlining the process allows your people to sign up quicker and easier and it means less issues for you overall. That is not to say we sacrifice important and necessary information for ease of sign-up. We still need to obtain all pertinent information but also seek to make the process simple.

Third, be available to help when signups are opened.

There are always questions and issues that arise when signups are launched. Whenever we open our winter retreat signups I know my email and phone will be going off and our social media channels will be abuzz with questions.

Being available to answer questions at the opening of signups particularly is very important. It brings peace of mind for students and parents. It helps circumvent additional issues. And it highlights the value you are placing on the sign-up and the trip you are going on.

These are not the only trip tricks for signups, but they will help make your signup process easier and smoother in the long run.

Trip Tricks: Leader Training for Winter Trips

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It’s the middle of September and we are already planning out our winter retreat. If your youth group is anything like ours, your students are amped to go away together during the winter and may already be talking about it. But in order for our winter retreat to be a success, we need the majority of our leaders to sign up to go.

Typically we take about two thirds of our leaders with us and most of them have been on a winter retreat with us at some point in their career. But the reality is that things change year to year. Whether it’s simple things like the speaker or band, maybe the schedule is tweaked a little, or perhaps it’s a bigger change like the location or expectations, there is always some change that happens.

That means we should be seeking to equip, prepare, train, and bless our leaders as we get ready to go on our winter retreat. First things first, you need to recruit your leaders to go on the trip. That should be something that is done well before you start to sign up students in order to make sure you have the proper leader-to-student ratio and can adequately care for and shepherd your students.

Once you have recruited all of your leaders you will need to start thinking through training and equipping them for the trip. Now I will say this: depending on how many of your leaders have been on your winter trip will determine how long and in-depth this training needs to be.

If the majority of your leaders have gone on the trip before, then you can keep the training shorter. If you have a large number of leaders who haven’t been to the retreat, take extra time to ensure they are adequately prepared and their questions are answered.

Regardless of what your timing looks like, here are some essential elements to include in your training:

A leader packet.

This should contain all the pertinent information that your leaders need including a camp map, a schedule, packing list, small group information, small group meeting locations, expectations and rules, cabin information, travel information, and whatever else you deem necessary for your team.

A thank you card.

Your leaders are giving up a ton of time to be present on this retreat. So a handwritten and personal card from you will speak volumes.

Talk through expectations, camp layout, and schedule.

Making sure everyone is on the same page, knows what to expect, and has an understanding of the schedule means everyone is prepared. Helping your leaders understand what is expected and what the camp will be like allows them to lead better and care for their students.

Pray together.

This is key for any trip you take. Preparing your hearts and minds for the trip by bringing everything to the Savior allows your team to be centered and ready for what will happen.

Gifts.

Your leaders are giving up their time, energy, and rest to pour into your students. Many of them will spend the weekend away from their families, others may have to take PTO to attend, and others may be sacrificing study time.

An easy way to encourage and bless your leaders is to thank them with a tangible gift. This doesn’t have to be something that breaks the budget but instead something intentional and fun.

Q&A.

A key part of ensuring a successful training is making sure you’ve answered all of your leader’s questions. So make sure to have a time where your leaders can ask questions to ensure they feel comfortable and prepared.

Trip Tricks: No Phones

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When it comes to trips, we have a strict no phone policy for students. In our culture this can be fairly divisive because of our love for technology and the fear of missing out due to our comfortability with having everything in the palm our hands.

But here’s the thing: phones, social media, and technology, while amazing resources, actually cause us to be more disconnected, distracted, and anxious. That doesn’t mean that phones and technology are bad things, but it does mean we need to be intentional in helping our communities use and respond to them properly.

While social media and phones may seem to help us stay connected, they actually aren’t helping our students build authentic interpersonal relationships with their peers. They are actually engaging in relationships from a distance that don’t supplement the real relationships we were crafted for. Their online relationships may not be a bad thing, but they are no substitute for the real relationships God has designed us to be a part of.

All that to say, phones and technology can ultimately be distracting and hinder growth and maturity on trips. Instead, we desire for our trips to be places that help students grow in their relationships with Jesus and their peers. We want to eliminate distractions in our desire to foster authentic, Christ-centered relationships.

Now in some ways, this is easier said than done. I have heard all the pushback from parents, students, and even volunteers. But the statistics coupled with the results we have seen (deeper spiritual growth, intergenerational connections, ongoing transformation, and greater desire for transformation in their communities) outweigh all of the pushback. We also implement additional means of alleviating some of the pushback.

Prior to the trip, we communicate with students and families multiple times through a variety of methods (emails, social media, phone calls, meetings, etc.) the expectations and rationale for why we don’t allow students to have phones. We also share the ways parents have to reach out to our team.

We share our staff numbers as well as the camp or retreat’s contact information, and highlight that all of our leaders will have phones if contact needs to be made. Our team also posts intentional photos throughout our trips on social media to showcase our students and help families be a part of what is happening.

It should be noted that while we allow leaders to have phones on our trips, we put expectations in place for them as well. We ask them to primarily use their phones for photos and not to simply be on social media, playing games, or anything else that pulls them away from our students.

Over our career in student ministry we have witnessed the benefits of not allowing phones on trips. Typically students are not excited the first or second time they have to give up their phones. We’ve even had some students sneak burner phones into a camp. But as the trip goes on, students start to relax and become less anxious. They engage more with their peers, they begin having more intentional conversations, and they spend more time growing in their faith.

One of the best metrics for us is hearing from the majority of our students how they look forward to not having their phones on trips. They understand the need for healthy boundaries with their phones and for building into their relationships with Jesus and their communities.

At the end of the day this is a choice each student ministry must make for themselves. I’d strongly encourage a no phone policy on trips, but make sure you communicate why you have chosen to do so, be gracious in your conversations, understand where others are coming from, and make sure you and your leaders are fully engaged as you have your phones.