Tag: planning

Building a Meaningful Schedule

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Scheduling events: you either love it or hate it. I have been on both sides during my time in ministry. Some ministries had schedules that were fluid and never held to, and others that held so strongly to them that everything was figured out to within a minute.

Regardless of whether you like schedules or not, they are important. Our lives outside of ministry are often run by schedules, and students and parents value schedules, consistency, and structure. I have learned over the years that having a schedule not only helps to provide structure and support to students and families, but it also helps your leaders to know your plans, have buy-in, and see that you are someone who keeps their word.

Building a schedule can seem overwhelming or difficult, so as we move into a new year, I would like to do two things to help with that: give you some steps to follow in making a schedule and also provide you with two that I use.

Shape it around the priorities.

In order to have a proper schedule, you must shape it around the priorities of your ministry. The reason schedules often fail is because the priorities aren’t driving it and therefore the priorities become muddied and devalued.

So step back, look at your ministry, identify the areas you are passionate about, focus your time-frame around them, and build outward. If you value games and community they should hold the majority of your ministry time. If you see small groups as being the most important, show that through the time you allot. Shape the ministry around the priorities.

Assign appropriate amounts of time.

One area I see churches as whole struggle with is assigning appropriate amounts of time to different aspects of their schedules. Whether it is giving offering too little time in Planning Center, or not allowing the time it takes to calm students down after an amazing game that “didn’t involve eating marshmallows,” you must allow for the appropriate time for each activity or portion of your schedule. In fact I would encourage you to overestimate on time, which will give you a little buffer. If you know you tend to run long in teaching, give your teaching time an extra five minutes, which will allow you to better shape the rest of your schedule.

Allow time for transition.

This is usually something that we miss in crafting schedules, and honestly one I didn’t see until a leader brought it to my attention. When you are managing a youth group, you know that in transitioning from games to teaching or teaching to small groups, there is always some time lost. When I stepped back and saw what my leader was sharing I began to adapt my schedule to reflect the transition times. That of course meant I lost time elsewhere, but it allowed for me to focus on the priorities and trim areas that could be trimmed without compromising the mission and vision of the program.

Know the space.

This may seem like an obvious statement, but when you are building your schedule, knowing your space is key. If you are using an unfamiliar space for an outreach or special event, you have to acknowledge that there will be timing issues due to the unfamiliarity. So build in a buffer for those moments.

Be willing to be flexible.

I know after talking about scheduling and making sure the timing works, saying “be flexible” almost seems counter-intuitive. But we all know that rarely do schedules go perfectly. Be willing to allow for flexibility and to go with the flow to some extent. If your teaching time is delayed because you’re engaged with a student in a heart-to-heart conversation, allow the Spirit to work and be flexible. If a student gets injured during a game, acknowledge timing for the evening will be off and that is okay. If your teaching is shorter than planned, give more time to small groups. Flexibility within a schedule is key and will allow for a more relational component to what you are doing.

Allow for God to move.

Have you ever felt that your best laid plans fell through? Has your message ever gone too long or too short? Have you ever felt like people didn’t get the point? Me too! But so often that is where I see and hear of God moments. These are moments where in spite of our best planning and humanity God moves in ways we would have never seen coming. That doesn’t give us the freedom to not have a schedule or to constantly change it, but to understand there are moments when God steps in and that is good. It isn’t an excuse but an acknowledgement of God working in and through us.

Consider using scheduling software.

Our church uses Planning Center for scheduling and it is a lifesaver. It lets you schedule people to specific roles, allows them to confirm or decline their roles, allows you to create templates, and to build in pre- and post-service needs like setup and tear-down. Most planning software does cost money, but if your church uses it elsewhere, like for Sunday services for example, then they should be able to create a user account for you as well at no added cost.

Bring your leaders into the process.

Cast the vision for what you are doing and share your heart for the way you are shaping the schedule. Allow your leaders to offer insight and critique in order to build the best schedule for your group. This not only allows your leaders to have a voice but now they share your vision and passion. This creates a unified front, you will have multiple people who are helping to craft your programming, and they understand flexibility and the purpose behind what is happening.

So what does this look like practically? Below are our high school schedules for Sunday morning, which is more focused on Christian education, and Wednesday night, which is our main youth group evening.

Sunday Schedule, 10:30-11:40 a.m.:

10:30-10:40

  • Community

10:40-10:45

  • Announcements

10:45-10:55

  • Game

10:55-11:40

  • Teaching and small groups

11:40    Dismiss

Wednesday Schedule, 6:45-8:45 p.m.:

5:30-6:30

  • Setup

6:30-6:45

  • Leaders meeting

6:45-7:00

  • Community

7:00-7:20

  • Organized games

7:20-7:25

  • Transition

7:25-7:30

  • Announcements

7:30-8:00

  • Teaching

8:00-8:05

  • Transition to small groups

8:05-8:45

  • Small groups

8:45

  • Dismissal

Tips for Generating New Ideas

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There are times in ministry when we can become stuck in a rut. Whether it’s the way we’ve always done things, or we just become complacent, it can be hard to make a change. Or we may want to change things up, but we struggle with where to start.

Today Nick and I will share some tips with you on coming up with new ideas, particularly for your student ministry. Brainstorming is a critical step in coming up with new concepts, which you can then evaluate for their viability and application to your specific ministry context.

Idea dump in an environment that encourages your creativity.

Set aside a block of time, go to a location that stimulates your creativity, and list every idea you can come up with. Don’t leave anything out, even the ideas that may seem “dumb” or impossible. Sometimes those ideas will lead to something even better. Don’t worry about evaluating your ideas, just get everything written down.

Consider your culture.

It is important to brainstorm within in the context of your ministry, community, and demographic. In doing this, you will be able to identify areas for success, eliminate concepts that are counter-productive, and find key ways to engage your ministry and the people you serve.

Don’t just replicate what everyone else is doing.

As you’re working on brainstorming, you may be tempted to look at what other ministries are doing and replicate their concepts. While some ideas may translate to your context, merely replicating someone else’s ministry formula will ultimately disregard  your unique gifting and ability to assess and direct your specific ministry. It doesn’t hurt to look at another ministry’s formula for ideas, but it is essential to evaluate them within your unique context.

Categorize your ideas.

After you’ve listed your ideas, categorize them based on your context. Compare your ideas to your missional philosophy and see where they might fit within your ministry. Use this step to consider where you would apply each of your ideas, and whether or not they would work for your specific context. Don’t be afraid to reconsider or eliminate ideas that won’t be applicable to your ministry.

Listen to your leaders and students.

It is beneficial to ask for ideas from others who have a vested interest and are actively engaged with your ministry. Bringing them into the process not only validates and encourages them, but helps to give them ownership of the ministry. We would suggest meeting with leaders and students for separate brainstorming sessions.

After you’ve collected each group’s ideas, compare them to one another as well as to your ideas, assessing which are viable and could be implemented within your context. It is also beneficial to keep both groups informed on what you are doing moving forward. This will help to further their buy-in and validate their involvement within the ministry.

List your resources and needs.

We can often be blinded by lack of resources which keeps us from seeing what we actually have. It is important to inventory your resources (i.e., your budget, supplies, personnel, venue, etc.). Be willing to think outside the box when it comes to your resources and look for additional options you may not have considered.

It is helpful to identify your needs so that you can ask for assistance in those specific areas and look to allocate portions of your budget when appropriate. Identify the skill sets present within your congregation and don’t be afraid to ask for people’s assistance.

Don’t be afraid to try.

Some ideas might seem great on paper, but after implementation, they may not work the way you hoped. And that is okay. If you don’t take a viable idea for a test run, you will never know if it will truly work within your context. Don’t be afraid of failure. You can always reevaluate, tweak, or scrap an idea and try something new.

7 Tips for Running Games Well

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Game time during youth group…you either love it or you hate it. Gone are the days where churches could play dodgeball and Chubby Bunny, or duck-tape kids to a wall, and now we have to be intentional in what we do and why we do it.

Games are an integral, but not the most important, part of what we do. We have all seen or experienced games that run well, but for some of us…well, games are hard to run, plan, and get people involved with. So what do we do?

1. Make sure games/game time fit your focus of ministry.

I think so often we can let our time of fun and activity cut into our message or small group time. I have been guilty of this myself. You get super invested in a 9 Square game, and all of sudden you are 20 minutes past your message time, so you call everyone over, go through your message and now small groups have only 10 minutes. That isn’t going to work, it will lead to frustration with your leaders and lack of comprehension in your students’ spiritual formation.

Instead, shape your game time around the priorities of your ministry. If you value the message and small groups they should have the bulk of your time, and games now become something that you put into your extra time. Don’t let the fun dictate the heart. Let the heart dictate the fun.

2. Invest in reusable materials.

One of the best things we can have in our repertoires is something that our students love to use, but that is also reusable. For some ministries this may be a ping pong table, foosball, or carpetball. For others it may be a basketball hoop. Or for others it may be 9 Square (email them to ask for the church discount) or Gagaball. Depending on your ministry and its space, what you have may look different than others, but that is okay.

Our ministry space is shared with other groups, so we don’t get to keep items set up throughout the week. What we done is invest in items that are easily stored, and can be set up in a shorter amount of time. We have cornhole sets, 9 Square, ping pong, foosball, and various board games, puzzles, and arts and crafts items. All of these serve a function of building community and can be run quickly and with little set up, and provide countless weeks of fun programming.

3. Put your (or someone else’s) heart into it. 

Our students know if we love or hate something. For those of us who may not love running games, our students know that and their desire to be involved will reflect our heart. If we love it, our students will love it. The energy and passion you bring will help encourage students to participate. It doesn’t need to be obnoxious, pushy, or over the top, but authentic and passionate energy will help students want to be involved.

Sometimes though, games just aren’t your thing, and that is okay. Find someone who does have that passion, help to equip and empower them, and then unleash them and let them run with it. Now you are not only helping to empower and develop leaders, you are letting them use their gifts and have buy-in. And students will have someone running games who is all-in for them.

4. Become an emcee. 

Now I don’t mean become someone who hosts an award ceremony or game show, but be someone who can not only articulate rules but also engage with the crowd. Make sure to be clear and concise as you explain what is happening. But also remember that you know your people, so have fun with them.

Games are so much more than rules, they are an opportunity to invest in people’s lives. Use them that way. Be able to laugh about the rules and game play. When that one kid who always tries to bend the rules asks a question, have fun with them instead of shutting them down. Walk around and encourage students as they play. Jump in yourself. Enjoy the time and engage with your students as they engage with your game.

5. Utilize your space.

So often we look at our space in the way that it limits us. But what if we took a step back and said, “Here is our space, how can I best utilize it?” With this mentality we enter with a whole new frame of reference and understanding that the space we have is a resource, and it allows for us to get creative. Don’t see it as limiting, see it as an opportunity to be or do something different. Yes, this may mean longer set up or tear down times, but imagine if we let the space shape our approach instead of limit it.

One of my favorite things to do is utilize games that already exist but perhaps my students haven’t seen or played before. Here are three quick ways to get awesome games for your services:

  1. Ask your leaders, students, and other youth workers. You never know what you are going to get and chances are you will get games that are youth ministry gold!
  2. Use Download Youth Ministry. Their ready-to-go games are a must-have for any ministry. Shape it to fit your group, and run with it. Note: this is a pay to use product.
  3. Use The Source for Youth Ministry’s game page. This is something that has been a huge asset to me in student ministry. Hundreds of ready-to-go games, plus a game search option that is completely customizable. Check it out, you won’t regret it.

6. Don’t force the issue.

Some students hate games and physical activity. That is completely fine. Don’t force your students to play. Doing so may actually drive them away from your ministry. Instead, look to understand why they don’t want to participate, find out what interests them, and look to curate a game time (and overall program) that intentionally invests in the lives of every student who comes.

We know that all of our students won’t participate in a game. So instead we have a cafe area (or just a chill space) where they can talk, play board or card games, eat snacks, do homework, or just talk with one another. At first we may take it personally if we orchestrated an amazing game that they don’t want to play, but step back and watch the relational equity develop and students become more invested. Honestly, I have pulled the reigns on formalized games and instead allow for more organic development of activities during that time.

7. Have fun.

This may seem like a no-brainer, but if we don’t enjoy what we are doing, our students will see that. Have fun with your games, yourself, and your crew. Laugh, play along, be willing to chuckle when your rules don’t work, and be willing to call audibles if needed. Your love and passion for whatever you do will be contagious, so bring it to your games no matter how big or small they are and see what God can do through those moments.

Crafting Messages with Meaning

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“Oh, you teach students? So what do you talk about? Video games, sports, relationships, respect? Or is it more like just babysitting them for a few moments when you can make them sit still?”

We have all heard, or will hear, these or other comments surrounding the messages we give to students. These comments aren’t all out of ignorance or immaturity, but some can be rooted in missteps of those who went before us. We as youth leaders have an uphill climb when it comes to showcasing the legitimacy of student ministry, and we should own it when it comes to our teaching and leading.

Teaching students has to be one of our priorities (I will speak to other priorities in later posts), and one that cannot be treated as a second tier thought. I have witnessed many youth leaders casually offer up a five to ten minute message with little prep, less effort, and almost no comprehension of their audience. But to do that to our students, especially within this generation that is hyper-aware of our world, is a disservice and will ultimately leave students frustrated, disappointed, and wanting more. We must teach our students well, be informed on important topics, and help to train them as mature Christ-followers.

So how do we do that? Here are some tips I have learned throughout my time in ministry and I hope they afford you some insight on how to offer messages that help to push students to grow, take action, and reach their world.

Spend time preparing. 

We would think this is a no-brainer, but let’s be honest shall we? We have all had a week where we “haven’t had the time” and have thrown together a message or simply defaulted to a “game night” for our youth group gathering. I am not saying we cannot have those days or moments, that’s life, but that cannot be common place. We must spend time studying, researching, applying, and helping God’s Word relate to our students. The bulk of my time (outside of meetings of course) is spent studying and preparing for my messages. I want to have a thorough grasp of God’s Word and treat it with the respect it deserves. Putting the time in allows me to shape the message to my students and help them understand it.

Know your audience.

One of my biggest pet peeves of speakers is when they try to relate to the audience but it is clear they have no idea who the audience is or what they value. In order for you to produce messages that matter, you must know your students. Then as you are crafting your message and listening to the Holy Spirit, God will direct you in ways to speak specifically to them. So hang out with your students, learn what they enjoy, know their values, understand their dislikes, find out their favorite places to hang out, and uncover what is happening in their lives.

Use personal stories.

Don’t settle for someone else’s story or narrative. Use personal examples, tell stories from your childhood, be authentic about when you messed up. The more students can tell you are a real person, the more inclined they will be to hear you and listen to what you are saying.

Be a student of culture.

In order to craft messages that relate to students, you must understand who they are, what they value, what is important in their lives, and what is happening that shapes who they are. This means you should have a grasp of the music they listen to; the way social media is utilized in their lives; the topics and issues they are passionate about; and their view of life, church, and culture. In doing so, you will be better suited to speak to them and to how their lives are being informed and shaped.

Use humor.

Growing up I was not naturally funny. I mean I was a goofball but humor wasn’t something that I used in my talks or speeches. When I first started in ministry, I knew I had no humor so I would literally open every message with a joke from a 90s joke book that had nothing to do with my message, its points, or anything to do with that day. I just knew humor was a good thing, but I had no idea how to incorporate it. Let me say this: you do not have to be a comedian to relate to students, but being able to have fun and laugh will make you a better communicator. Use stories from your past, poke fun at yourself, laugh about a story you were reading in the news, find humor in Scripture. Humor will not only help you break down walls but it will also make your students see you in a transparent way. You have become authentic and real.

A quick side note: never, ever poke fun at a student from the stage. Doing so will alienate your audience, cause you to lose rapport, and your students will cease to trust you. Even if you have their permission, don’t do it because the rest of the audience may not know that the student gave permission.

Be passionate.

I cannot tell you how many times I have heard students say, “The speaker was good, but they just weren’t into it.” As communicators of God’s Word, we need to get excited about it. Show students the power of the Gospel. Let them see how you are working it out. Cast vision and excitement for what the Gospel can and will do. Students and adults alike should see our passion for the kingdom of heaven, and it should affect our teaching.

Pray.

I cannot tell you how many times I have gotten ready to teach and I felt so ill-equipped and unprepared. It was terrifying. Each of those times I would pray earnestly seeking God’s direction and asking Him to speak through me, and He did. We serve a great and powerful God who doesn’t need us to communicate His Word, but chooses to use us as a tool to advance His Kingdom. Cover your message in prepare before, during, and after you speak. And understand that you will still be scared, but as a professor of mine once said, “If you ever take the pulpit without some sense of fear because you are communicating the holy Word of God, you need to not be behind that pulpit.”

Know who you are, who God has empowered you to be, speak boldly and passionately, and showcase the Word of God to your students and you will see students grab on and never let go.

Back to School: Tips for Ministry Leaders

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For many of us, our students have either already returned to school or will be in the coming days. With school returning there are many changes happening in the lives of students and families, and this presents many new challenges for youth leaders but also some amazing opportunities.

It can be easy for us to bemoan the difficulty of trying to compete with students’ schedules and all the things they are committed to, but I would recommend a different approach. See this season as an opportunity. An opportunity to do ministry in a different way, an opportunity to see your reach extend past the traditional Sunday or Wednesday, and an opportunity to reach more than just students.

When it comes to a new school year, there are some action steps I would suggest that every student ministry leader take as the fall begins.

Pray. This is a simple one, but often the most simple things fall by the wayside. But take time to pray for and with your students. One of my favorite things to do is pray over students at church or youth group. But the biggest rewards have been when I have texted students during the day and said, “Hey, just wanted you to know I am praying for you. What can I pray for?” Wait and see what the results are.

Host a venue for families. The church I serve at now hosts a “passage ceremony” to create a space for families to speak into the lives of their students. We host it for incoming 6th and 9th grade students and their families each year for a couple hours after church. We provide a full lunch, and allow for space for parents to pray with and for their students, and to speak truth and encouragement into their lives. As leaders, we also recognize this change and encourage the students and families. The results from this (and our subsequent venue for graduating seniors) have been awesome! Students and parents alike talk about how this has helped them mentally and spiritually prepare for the school year and the new journey that is ahead of them.

Be willing to go to where your students are. One of my favorite things about working with students is going to their events and supporting them. I love going to fall football games with my wife and leaders, the Halloween parade is a blast with all of the bands participating, and watching my students act and sing in plays and musicals is awesome! But the money shot here isn’t just meeting my students and supporting them, but loving and ministering to their friends and families. Venues outside of church allow for you to meet and engage with countless other people who you may never have met before. I am not advocating for you to go to all the things, but instead to see ministry as larger than just the time at church.

Also, encourage your leaders to do this as well. This is key in the disciple-making process and allows for the reach of the ministry to be even larger. All of my leaders love supporting their students and actually get their small groups to go to one another’s events. We have even advocated for small groups to do this on youth group nights because it allows for more intentional connection and we have seen awesome Gospel conversations come about from those moments.

Engage with teachers and school leaders. I try to have open lines of communication with our school administrators and reach out throughout the year with an offer to buy them coffee or lunch. I let them know that we are for them and want to do whatever we can to support and care for them. We also have a group of churches that host a lunch for the teachers as they do back to school training and we get to love and encourage them as they serve. This will open up many conversations and opportunities to minister in ways you may not have anticipated.

Remember the parents. It is hard for parents to see their students go back to school and experience the changes happening at home. Make sure to invest in the families, and to offer support to them as this new season begins. We send out a monthly newsletter with articles and resources to help equip and strengthen families because this isn’t about doing life alone, but as a group of Christ followers. Stop parents in the halls, at events, or shoot them a text asking how they are doing and how you can pray for them and their families. Watch and listen for key things and phrases, and follow up! Let them know they were seen, heard, and valued.

Also make sure to let them know how their kids are doing. You don’t need to give them a 40-page debrief on the previous youth group night, but point out some things you have noticed about their students. This will not only encourage them but give them buy-in to the program as well. It will also challenge you to intentionally see and be involved in all the lives of your students so you can do that. Your relational rapport will grow and subsequently strengthen the program overall.

Preparing as a Volunteer Leader

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Fall is almost upon us and so is the start of another school year. Whether you’re a veteran leader, or this will be your first year serving in student ministry, it’s a great time to prepare for the upcoming year. It’s easy to simply roll into student ministry without giving it too much fore-thought, but I believe taking some time to prepare can be beneficial. Here are a few ways to help be better prepared for the start of this ministry year.

Get in the know

Our ministry hosts a leader training session before each school year starts. This helps us to get on the same page, go over any rules and requirements, talk about the plan for the year ahead, and bond as leaders. If your church doesn’t host leader training or if you’ll miss it, I recommend scheduling a meeting with your student pastor. Use the time to hear his/her vision for the year, learn important rules, find out who is in your small group, and grow in your understanding of the program and its leadership. The more you can learn about the students, the ministry, and the leadership, the more effective you will be as a member of the team.

Meet with key individuals

If you have one or more co-leaders, I recommend getting together before the school year starts. In addition to getting to know each other and how to work together well, you can take time to pray over and cast a vision for your group. This may sound like a lot of work, but if you have a direction and goal you are all working toward, it will help to build intentionality within your small group time. You can also think about how you want to lead discussion, how you can work together to challenge your small group, and how you want to divide any tasks or responsibilities. If you come in with a plan and vision, or if you simply show up with zero fore-thought, it will ultimately reveal itself in how you lead. As the old phrase goes, “failing to prepare is preparing to fail,” and students deserve the best we can offer.

In addition to meeting with leaders, you may want to meet up with your students as well, if possible. Any time spent with students is a great opportunity to bond–they get to know you and you get to know them. You will become an even more effective leader the more you know your group, the issues they are dealing with, and the things they are passionate about. You can also use this time to encourage and challenge students you have identified as leaders within the group. Help them get ready for the year ahead by identifying areas where they can serve and have an impact.

Invest in your spiritual growth

This is something we should be doing year-round, not just before the school year starts. As leaders we need to have spiritual inflow in order to produce an outflow. But now is a great time to re-focus and make sure you are getting adequate inflow. And to be totally honest, youth group should not count toward your inflow. You are there as a leader, to guide and help students to grow, not to find growth yourself. That is not to say that you won’t grow, or be challenged by the teaching, but your time with students should not be a primary source of your spiritual growth.

Personally, I find growth and inflow in a few key areas: personal devotional and quiet time, and corporate worship and Bible study. In addition to the Sunday morning worship service, I also participate in a women’s Bible study where I experience deep personal relationships and community. I also value quiet time alone when I can study the Word, pray, and listen to the Holy Spirit without distractions. I cannot emphasize enough how important it is to have steady, healthy spiritual inflow.

How to Build a Ministry Schedule

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I am often asked “how do you create a schedule?” And usually that is framed by questions like, “what exactly do you do” or “what should I do for my students” or “I think your schedule would work for my ministry.”

Finding and building a schedule for your youth ministry can seem overwhelming and difficult, but honestly it really isn’t. When you are building a youth ministry or reshaping how it functions, the reality of a schedule is rooted in the heart and passions of the ministry leader and the ministry participants.

Each ministry is going to be different, and their function and flow will be unique to their venue. Even within churches that have multiple campuses the flow will look different at each venue. No one church has the best schedule or philosophy for all the other ones. No single structural model can be replicated. And no one pastor is the right fit for every church or ministry. What I mean is this: don’t place other missions, visions, schedules, or leaders as the end-all, be-all for you and your ministry. Remember that you, your students and families, your location, and your ministry are all unique. Don’t try to replicate; rather, utilize resources, know your program and participants, and leverage your knowledge and vision to make the program a success.

So how do you actually do this? Let me give you a few suggestions that I believe help to achieve a proactive schedule.

Identify your priorities and vision

As the ministry leader, you must know what your priorities and vision are for your people. For instance, my priorities are discipleship, community, and the Gospel. For others maybe it is evangelism, games, music, or student leadership. The reality is that you must know your priorities and vision for your students so you can shape the ministry around them. When you know your passion and heart, then you can begin to shape the ministry in the appropriate way. This will show what the value and heartbeat of the ministry is to students and families.

Identify your philosophy of ministry

Your philosophy of ministry will identify your long-term goals and how you look to achieve them. In essence, you are stating how you are looking to accomplish your priorities and vision in a clear way for others to understand. Mine is designed to cultivate students, leaders, and families who can lead out and do what Jesus has shaped them to do–make disciples.

Identify the priorities and passions of your students 

I say this with a grain of salt, because we all know there are those students whose priorities aren’t the best or won’t match up. For instance, if they want to just play video games for all of youth group, that isn’t a good priority. But you can leverage that if your priority is community and encourage them to host a community gathering for their friends at church to come and play video games together. Perhaps they can even turn it into an evangelism tool. But in allowing students to share their passions and heart for the ministry, you are creating buy-in and people who will work with you as you bring them alongside.

Know and honor your time

So many student ministries communicate a start and stop time that is anything but solidified. We say we will end at 8 p.m., but really that means 8:30 because we talk too long. We say we start at 10:30 a.m. but that’s not true because we have told students to come earlier to hang out, or we show up late. By honoring your time and keeping it consistent, you will help parents and students to catch on to your vision, and they will know it is something they can rely on and trust. And by having a set time, you can now build a schedule that is clear, continual, and reliable.

Below is a copy of my vision, purpose for programming, philosophy of ministry, and a schedule for both a Sunday morning program and a Wednesday evening program. I hope they serve as a resource and framework to help you craft you own, and I would love to talk through your questions or schedules.

Vision: To embody the “Live, Love, Lead” mission of our church by cultivating disciples who make disciples and reach their spheres of influence.

  • Purpose of Sunday: Community, discipleship, and fun. This is our Christian education piece.
  • Purpose of Wednesday: Fun, outreach, community. This is the part of our program where anyone, regardless of spiritual understanding, can come and participate.

Philosophy of Ministry:

  • Revolves around student leadership and ownership
  • Developing of leaders
  • Developing of parents and families
  • The Gospel is the key to all we do

Sunday morning schedule (1.25 hours):

10 minutes of community and fellowship

5 minutes of announcements

10 minutes of game time

20-25 minutes of teaching

15-25 minutes of round table discussion

Wednesday evening schedule (2 hours):

15 minutes before the evening for a leader meeting

15 minutes of community and fellowship

20 minutes of game time

5 minutes to move to teaching location

5 minutes of announcements

20-30 minutes of teaching

40-45  minutes of small group time

10 Little- or No-Prep Youth Group Games

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Often times, games and activities fall by the wayside during a youth group night. We get swamped during the week, we spend much of our time planning the lesson, we focus on counseling students, or we have just gotten back from a retreat and games are the last thing on our minds as we prepare for the evening.

But the reality is that we can only default to dodge ball so often due to the amount of bloody noses. Sharks and minnows will become old soon. Students will no longer want to participate in ultimate. And let’s be honest: floor hockey has left too many dents in the wall to be a valid option.

And therein lies the problem: what do you do when you need a game now? After living in climates where you can only be outside for a few months of the year, we learned to have group games that are applicable to both indoor and outdoor environments, and can be done with any size youth program. These games all require little or no prep and can be an easy go-to for anyone crunched on time, or looking for a little change to what they currently have.

Pull Up

Requirements: A sound system and music.

Rules of play: Have your group sit on the floor in a circle facing inward. Then choose an odd number of boys and girls to be in the middle. When the music starts the students in the middle must go to a member of the opposite gender, extend a hand, and “pull them up”. They then sit in the open spot and that new student in the middle continues by pulling up a member of the opposite gender. This continues until the music stops and the gender with the most people in the middle loses. Play for as long or short as you would like.

Drip, Drip, Drop

Requirements: Paper cups and water… maybe some towels. (May get carpets a little wet, so be on good terms with your janitor.)

Rules: Players sit in a circle facing each other much like Duck, Duck, Goose. Pick on player to be it. They stand outside of the circle and are given a cup with a small hole in the bottom. Have them place their finger over the hole. When they start they go around the circle saying “drip” and dripping a small amount of water on the students’ heads. When they yell “drop” they turn the cup upside down on the person and have to run around the circle while being chased by the person they dropped on. If they make it to said person’s spot they are safe. If they are tagged they are it again. Feel free to use as little or as much water as you want!

Egg, Chicken, Dinosaur

Requirements: An emcee.

Rules: This is a great alternative to Rock, Paper, Scissors and is really easy to pull off. Explain how to play Rock, Paper, Scissors to the group. Then explain that in this game you can only play with people who are the same as you: i.e. an egg, chicken, or dinosaur. Eggs can only play eggs, chickens can only play against chickens, and dinosaurs against a dinosaur. The kicker is they must walk or waddle in a manner that is befitting of an egg, chicken, or dinosaur. Participants all start as eggs. They must find another egg and play a best 2 out of 3 round of rock, paper, scissors, and if they win they become a chicken. When a chicken wins they become a dinosaur. If they lose a round they go back one level.

Lightsaber Duels

Requirements: A sound system, music (epic music or Star Wars music is great here) and an emcee.

Rules: Participants must all place one hand behind their back. They will then join in a battle with another person by locking their one hand with the other person’s hand. They will then extend their pointer finger as their lightsaber. When the music starts they attempt to touch their “lightsaber” to the other person. They can “zap” them anywhere. If they are zapped they are out. The winner keep advancing until only one remains. **Note: this can go on for a while depending on your students. Some battle for long periods others for a matter of seconds.**

Bucketball

Requirements: Buckets, cones, pinnies/colored shirts, and balls.

Rules: Prior to dividing students place bucket in the middle of a ring of cones (we usually make it about a three feet in each direction from bucket to cone). Divide your students into groups (we usually just do two but having more groups makes it interesting) and assign each group colored pinnies. The game is played in the same manner as ultimate Frisbee where the students must pass the ball down the field and are only allowed three steps with the ball. We have a rule where if playing co-ed, ladies must have two touches on the ball before a point can be scored. Points are scored by players throwing the ball (after three or more passes) to their goal keeper. The goal keeper will hold the bucket within the ring of cones and attempt to catch a ball in the bucket. Only balls that stay in the bucket count. The goal keeper may not go outside of the cone ring and the defense and offense may not go inside the cone ring. Feel free to add as many balls to the game as you would like.

Hot Seat

Requirements: One chair, people, emcee (can also be played in small groups).

Rules: Chose a person to come up and sit in the “hot seat” for 30-60 seconds. During that time the audience can ask questions of the person and they will need to answer. This can be as surface, deep, or bizarre as your group would like. However, make sure you have a good emcee to filter some of the more awkward questions because we all know that will happen. At the end give the person in the chair a candy bar for being a good sport.

Seated Basketball/Soccer

Requirements: Chairs, pinnies, balls, and extra leaders/students to collect stray balls.

Rules: Explain that the game you are playing will be played like soccer or basketball in that the goals are the same: obtain points how you would normally (kicking a goal, making a basket). Divide your students into two teams and give them their pinnies. If you are playing soccer have the students remove their shoes to prevent potential injuries from kicking one another. Have your students then grab a chair and give them 15-30 seconds to place their chair. Explain that this is the only place they may sit for the first half/quarter. Once they sit they may not move from that spot. When everyone has sat down introduce the balls for the game and explain that students must remain seated all the time, and failure to do so will put them in a penalty box. Explain that if no one can reach a ball it will be placed back into play by a leader. Assign times for your halves/quarters and then when a new one begins allow students to find a new spot to sit.

Cat and Mouse Tag

Requirements: A large room.

Rules: Have students pair up and link arms at the elbows. I would recommend not allowing them to hold hands or wrists as it can lead to injuries. Ask for two volunteers (or four depending on your group size) and explain that one will be the cat and one will be the mouse. The cat will be it and will need to chase the mouse. At any point during the chase the mouse can link up via their arm with a group and the person who is now on the outside is the new mouse. If the mouse is tagged then the roles are flipped and they are now the cat, and the cat is the mouse. There is no winner to this game, it is more just an active game to engage students with.

Octoball/Gagaball

Requirements: 8 rectangular tables and a ball that bounces. (We have used an indoor/outdoor volleyball and it worked very well.)

Rules: Set up the tables in an octagon shape by placing them one their sides and extending the legs to help keep them upright. You can interconnect the tables however you would like depending on size you would like your court to be. Students then can enter the octagon (make sure to keep the number of students proportional to the size of the octagon) and begin play. A player serves by allowing the ball to bounce three times while everyone chants “ga-ga-ball” in time to the bounces. The ball is then live and players may go for it. Players may hit the ball with their hands in an attempt to elimination other players by having the ball hit them below their knees. Doing so eliminates the player who was hit. If someone hits the ball out of the court they are out. If they hit the ball in the air and it is caught the player who hit it is out. If it is caught out of play that player is now in. There is no double-hitting allowed and a player can only hit the ball again if it hits someone else or a wall. When two people are remaining they are allowed to have double hits on the ball. Various other rules can include: no ball carrying, no punching the ball, no shielding of one’s self, no teams, etc. Last person standing wins the game.

Death Sticks

Requirements: Pool noodles cut in half, music, and chairs.

Rules: Place an odd number of pool noodles on an equal number of chairs in the middle of a large circle of chairs. Have each student pick a chair and remove any chairs that do not have a student. Then chose an odd number of students to stand in the middle that is equal to the number of chairs with noodles. Explain that this is a guy versus girl game (or however you would like it to be) where when the music starts the guys must take the noodle and bop a lady on her legs, and ladies must do the same to guys. Once someone is bopped the person with the noodle must return the noodle to the chair they took it from (no throwing it must be placed) while being chased by the person they bopped. If the person who was bopped manages to retrieve the noodle when it placed down and bop the person who bopped them before they sit down in the vacant chair that person returns to the middle. If they cannot they are now in the middle and can bop someone. Winning team is the team with the least of their gender in the middle. And remember that bop = soft hit, not smacking someone in the head with the noodle.

BONUS GAME: Mingle Mingle

Requirements: Pre-scripted, get-to-know-you style questions and an emcee.

Rules: This is a get to know you game. Explain that on “go” students are to walk around the room mumbling “mingle, mingle” until you yell out a number. Once you yell a number students must get into a group and share “their name, their grade/school, and your get to know you question.” Give them 30-60 seconds and then repeat the game.

These are some of the best go-to games out there, and I hope that these can be used to help you in reaching and serving students! A few things to help make any game time even better:
  • Music (keep it fun and upbeat)
  • Prizes (candy bars or cheap gift cards are great, or leftover holiday candy if you are in a pinch)
  • Have a good emcee – someone who knows your audience and can keep the energy and fun levels high
  • Relational leaders – games are great but having an environment where students feel loved, welcomed, and valued will make these games a true success
 Have a blast with these, and feel free to share your own favorite no-prep game in the comments!

What Students Need, Not What They Want

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The 90’s song “What A Girl Wants” from Christina Aguilera says, “What a girl wants, what a girl needs, whatever makes me happy sets me free.”

It is interesting because as I have worked within youth ministry, I feel like this has become our mindset for our programs. No, we aren’t just giving girls what they want (think bigger), we are giving our students what they want in order to make them happy.

Have you ever noticed how we cave to popular culture in our youth programming? How we have to match the trends that are up and coming? Just take a look around your youth room, area, wing, whatever. Do you have a ton of technology? Does your worship team play all the new and upbeat Christian music? Do you have to have tons of sugary snacks to bring students in? Are you always looking for a new game, gimmick, or outreach program to bring in more kids?

Please hear me out. I am not trying to guilt trip any of us. We all use these tools and I believe most of us use them effectively, but is this what youth ministry was meant to be? Were we meant to be the popular place, the place students automatically want to go, the “it” place in town? Or were we meant to be Gospel-centered places of refuge, revitalization, and freedom?

Many of you, like I first did, will cry foul. We teach the Gospel, we help make disciples, we minister to broken youth. Yes we do. But my argument, my mindset, is that we need to have the proper foundation upon which to do these programs. It shouldn’t be bringing in kids with lights, loud music, sweets, froyo, inflatables, and activities no one else is doing. It should be with the Gospel. The Gospel is what should be bringing students into our youth groups, our churches. We can argue all day that we need to make the Gospel relevant to our culture, but the reality we fail to realize is that the Gospel will transcend all time, all cultures, all demographics, all age groups. Jesus knew this and to be frank He understood youth ministry.

Jesus led the greatest band of youth in the New Testament when he took eleven young men and one adult, who didn’t know how to keep his mouth shut, and turned them into the greatest revival in history. Jesus worked with troubled kids, bullies, liars and thieves, rebels, and many others and He didn’t bring them in with sugary treats, technology, and bold outreaches. Instead, He brought them in with honest teaching, interpersonal relationships, a multiplication model, constant prayer, and ultimately let them go. Are we ready for that? Are we modelling that? I know I haven’t been willing to let go, but I believe we need to model the programming Christ set forth. Will you step out with me and let the revival come?

So what should we do? I am not saying rid your youth group of candy, games, outreach events, and craziness because these are all good things, but instead I believe we should rethink our purpose and how we do things. I would suggest four things to do:

Preach the Gospel unabashedly

This should be a no-brainer but the reality is the Gospel isn’t always as prevalent as it should be. Think about it: how much time do you devote to games, snacks, hangout time, movies, etc. Now think about how much time you take preaching the Word of God and proclaiming salvation. Does the obvious one outweigh the other? Our priorities can be noted by the time we spend there. Please do not hear this as being critical of youth pastors and their programs. I am in that place as well. It is something that as I write this I find convicting. This is meant to be more of a rallying cry for us to stand upon our convictions and push them home. Let us put the Gospel back in the central point it deserves!

Become a safe place

Again, we probably all assume that our youth programs are safe areas for students, but I think we miss things. Bullying is a hot topic and I think most of us could say we keep bullying out of our programs, but what about gossip, sarcasm, judging others, disrespect? These things can drastically alter the DNA of a youth group and cause it to become a place where students do not want to be. We need to be a place that builds its foundation on the Gospel, and then seeks to promote love, peace, forgiveness, and grace. We need to start educating our students on the dangers and problems associated with these attitudes and heart issues.

Another way to be a safe place is to constantly push home that students can be themselves here, that there is no judgement, that there are people they can talk to, and they can trust us. I have written before on trust, and I cannot over emphasize this point. We need to keep our word and our confidences with students (of course there are always extenuating circumstances, but the short version is keep your word). We as pastors, as leaders, as volunteers, must be a source of trust, advice, and direction in a student’s life and we need to be a place that students know they can come for help. Bring in volunteers who are gifted in counseling, make connections with licensed counselors inside and outside your church, have crisis care information at the ready, and talk about these issues! The one thing I cannot express enough is we need to be leaders who do not brush the issues under the carpet or do not talk about them because they are messy and difficult. We must talk about them and we must educate our students on how to walk through these times, all the while advocating our support, love, and care for them.

Start from the ground up

We need to be a praying generation. Maybe it is just something that God has been stirring within my heart, convicting me in areas I fall short, but I believe we need to be praying more for our volunteers, our students, our ministries, our churches, and our world. If we are not falling on our knees to ask God to change our world, our towns, and our students, we are missing the mark. If you study the early church in Acts you see that everything they did was covered in prayer. It was prayer and seeking God in Acts 2 that caused thousands to be added to their numbers. When the believers prayed for boldness in Acts 4, God gave fishermen, tax collectors, zealots, and the uneducated the ability to proclaim God’s Word, and they grew again! Going further into Acts we see countless times that prayer brought about salvation, sending out of disciples, and discipleship!

Prayer can and will transform our programs! Are we praying enough? I am sure many, if not all of us are praying during our personal study times, we pray during staff meetings, at home for meals, with our spouses and children, but when was the last time you prayed over the church, your youth room, where you do counseling? When was the last time you brought your volunteers, student leaders, and/or parents in to pray for that week’s meeting? I believe that prayer must be part of our foundation or we will never experience the growth that the early church did. So often I have wondered why a program is not growing more. Why has it remained stagnate? Why are we just existing? And then the Holy Spirit grabs my heart and says, “Get on your knees you foolish man. You cannot do this. Only I, the God who placed you here, can!”

My question is, are we praying enough? I know I am not. Perhaps if we all prayed, if we rallied our volunteers, students, parents, church staff and prayed fervently and constantly sought the face of God, we would see an explosion of growth happen once again in the Bride of Christ.

Be prepared for a revival

Coming off of the last point, I think we need to ask ourselves, are we truly ready for revival to come like we sing about in our songs? Truly, if we cry out in prayer God is inclined to move through His people and are we ready for that? Can you see youth groups and churches bursting from the seams as God fills the church? Can you see schools and towns changing? Can you see the world changing? This is the vision John has in Revelation when he sees people from every tongue and nation singing and worshiping God! This is an amazing picture of what is coming, and we need to ask ourselves, are we ready for this? Are we doing our part to share the Gospel with those we minister to?Are we content to be where we are and just exist? May it never be! Let us be ever willing to cry out for this!

So what should we do to prepare for revival?

  1. Have leadership ready. Get a team of volunteers, student leaders, and parents in place to help disciple, pray for, and walk with people who come to the church.
  2. Put the priority on God. Always preach the Gospel, always give God glory, and always direct others to Him.
  3. Be prepared to make changes on faith. Look to grow the church and not be tied down to a location, facility, program, or way of doing things. God sent the disciples out with no place to lay their heads or any understanding of the world outside of their country and look what happened. The church, the Bride of Christ, came into existence!
  4. Be in prayer. Be in constant prayer for what God is going to be doing. Always look to Him for guidance, direction, and understanding.
  5. Get other youth groups and churches in on this. Don’t be an island; look to be ecumenical and inclusive with other Gospel-believing churches. God is going to do great things not through one program or church but through all of His people. Bring others in!

I know there was a lot tied into one post, but we need to be willing to let go of our programming and let God run the show without trying to do it our way. Let us love unabashedly, serve without hesitation, give God the glory and control always, and reach our students, families, and the world with the amazing truth that is the Gospel.