Category: Resources

Tips for Hosting Special Events

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I don’t know about you but during this time of year, Christmas parties seem to be happening in abundance. In fact, we just had our student Christmas party last week and it was a ton of fun! We had a cookie and hot chocolate bar, Christmas games, caroling, prizes and giveaways, teaching, and small groups.

It was an incredibly busy and packed night, but one that was intentionally designed and formatted to fit with our vision and goals. Whenever we plan a night for our youth group we always make sure to shape the night not only around the theme but around our vision and priorities. This allows the special night to be more than just a gimmick, but an intentional evening designed to bring people in and to help them grow.

Today, I would love to share with you a few special nights that we have done and that are easy to prepare for. But before I do that, let me give you a few tips to help your night succeed even before you start.

Keep your vision and mission.

Often on themed or special nights we let certain aspects of our normal program fall by the wayside. I know that I have often cut or trimmed our small group time to allow for the fun aspects to take priority. But in looking at our vision, small groups are a huge component of what we do. Therefore we have shifted our timing for themed nights to still allow for small group time.

Cast the vision for the event.

Make sure your leaders and your students know what you are doing, the purpose for what you are doing, and what you expect. When everyone is on the same page and you have your leaders championing the event along with you, you are setting up the event for success.

Bring in additional volunteers.

One of the things I love to do for events is bring in extra help so my small group leaders can stay with their small group throughout the evening. Often that means reaching out to parents, friends, and other church-goers to help run the event which means extra leg work, but huge rewards because discipleship continues to happen.

Feature a student speaker.

I would highly suggest allowing one of your student leaders to share during your event. Not only does this elevate and empower your students, but it shows that you trust them to lead. This also gives your students more of a reason to invite their friends and allows for the Gospel to be shared in a real and vibrant manner.

Don’t forget the prizes.

A quick word on prizes: use them but don’t think they have to be extravagant or need to break the bank. Prizes generate buy-in and competition but aren’t the focus of the event. We love to give out a pizza or ice cream party as prize, or a 12-pack of soda. At other points we have done giant gummy bears or gift cards. The truth is that the size or value of the prize doesn’t matter. A prize could be a champion belt, a gift card, or a bag of candy. Be creative and have fun with what you give away.

Special Event Ideas:


Photo Scavenger Hunt

This type of event is quick to put together and run, but the tough part is when it comes to verifying the images taken. One easy way to avoid having to follow a hashtag or check multiple social media accounts is to have an adult leader in each group who takes the photos and marks which ones have been completed. That way honesty is kept and teams are held accountable by someone other than you as the primary leader.

I recommend looking on Google or Pinterest for ideas. You will get a variety of poses or challenges by doing this, but I would also suggest thinking about having teams pose with various items, rooms, or people at your church. Think about posing in a nursery, taking a picture at the church coffee bar, having a team “play” worship, or take a photo in the senior pastor’s office. Adding in personal elements specific to your ministry will make this event even more special.

Scavenger Hunt

Most of us have done a scavenger hunt before but if you try to make it specific to your location it will make it a lot of fun. You can have items like find a shepherd’s staff, collect two bulletins from two different Sundays, find a picture of a missionary, or whatever else you can think of. You can also add in a lot of generic options like find a two foot tall stick, collect five ants that are alive, or find and carry two cinder-blocks.

One added suggestion would be to create a score sheet that has different point values for the items that are based upon difficulty. Teams then can add up their scores at the end and you will have a winner.

Tailgate Party

This is an event that allows you to utilize materials you already have or that are easily accessible but in a new and creative way. Take your volleyball, 9 Square, corn hole, kickball bases, footballs, and basketballs outdoors, bring a sound system outside, set up the grill, and have a blast. Simply by utilizing the outdoors, music, materials you have, and food, you have created an event that is fun and inviting. Allow your students to create their own adventure under the banner of your schedule and get ready to have a blast.

Open Gym

Allowing for an open gym night can be an easy win for your program. Consider implementing these type of nights into your regular programming. These type of nights allow for students to be creative, for leaders to participate, and for there to be tons of activity happening in multiple places. You can have basketball and ultimate Frisbee happening at the same time. Students could play dodge-ball and Spikeball in the same room. Simply put all the sports equipment in the gym and allow students to have fun and be creative under the guidance of your adult volunteers.

Minute to Win It

This is a fun and easy one to run. A quick YouTube or Google search for “Minute to Win It games” turns up hundreds of results, and most of them require only a few materials. My suggestion would be to utilize a Minute to Win It graphic, a countdown time, and have multiple games going at the same time. This allows different groups to be engaged throughout the program. We also put some small pieces of candy at each table for the teams to take a piece when they complete the challenge as another fun twist to the evening.

Must-Have, Easy Games and Activities

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Student ministry always has some component of fun and games to it, but if we are honest sometimes games are hard to run or get creative with. I get it. I tend to focus my energy on teaching and interpersonal relationships over games, and often that means I need to dig into my repertoire of ready-to-go games or ones that are easy to set up and run.

This week I want to share with you some of my must-have games and activities that have proved invaluable over the years. I want to provide you with some activities and games that have an upfront cost but long-term benefits, and some activities you can host with resources you have on hand or are low cost. All of these can be run with minimal or no direction to free you up to do what you need to.

9 Square in the Air

This is an amazing resource and promises hours of fun and friendly competition. Think of it as a unique combination of foursquare and volleyball but you don’t have to be a super star athlete to play or win. This is an easy to set up activity and it runs itself. You can also host tournaments or play a “HORSE” style variant as well. It is a little pricey, but this product was developed by a youth pastor who has a heart for other youth workers so they offer discounts to churches. Simply email them and ask if they will help out with pricing, and they will get you a discount code.

Cornhole or Bags

This is a great activity to have out during a social time or game time. It is super easy and almost everyone knows how to play: toss the bags onto to the wooden board and try to get them into the hole. It is also super beneficial because it runs itself and if you have a couple of sets you can run competitive tournaments or just have multiple games going on at once. These run around $120, but I have found looking for slightly higher quality cornhole games ensures they will last.

Giant Jenga

This is just a lot of fun and the name says it all…it is the Jenga we all know and love, but giant sized! The cool thing about these sets is you can price compare because multiple store have them throughout the year (Aldi currently has one on sale in its seasonal section), or you can even make them yourself if you have some two by fours. This is a lot of fun and sure to bring a ton of laughs and moments that should be shared on social media.

Spikeball

This has taken the college world by storm but it is also a must-have for any student ministry. This is a new and unique style of game that is similar to volleyball, foursquare, and a trampoline for your ball. It can be played one on one, or up to three on three and has really simple game-play. This is a game you will need to walk students through once or twice but it is fairly easy to catch on, and it will run itself if you just set it out for a few weeks in a row.

GagaBall or Octoball

If you haven’t heard of this game, prepare for a game that is a ton of fun and really simple to run and set up. You can always build or purchase one of these games, but my recommendation is to use eight-foot tables to setup the octagon. The game is fairly simple: players stand inside of the octagon and drop a ball (a kickball or volleyball works really well) and hit the ball at opposing players with their hands in an effort to get them out. If a player is hit below the knee they are out. GagaBall can be done indoors and outdoors so this can be a year-round activity.

Sports Equipment

Depending on your facility and what you are allowed to do in it, having a variety of sporting equipment is a must. We don’t have a gym at our church but we do have a lot of outdoor space to use during the warmer months. We have collected various balls, Frisbees, cones, flags, and other equipment so once the weather is favorable we can go outside and have fun. Kickball has become a huge favorite and so has ultimate frisbee. Both of these games are super simple and involve minimal setup and facilitating to make them a success.

Minute to Win it

Everyone knows these games and they are a blast to play. You can find any number of these style games online, and many of the items you need you may already have at your ministry, can find for low cost in dollar stores, or ask families donate (i.e. toilet tissue, empty tissue boxes, packs of Oreos, etc.). Part of making this event fun is setting up a rotation for groups of students to move through so multiple people can play at the same time.

Board games, puzzles, and coloring books

These are relatively low cost or free if you can get them donated. Students love to play card games, board games, and even trivia, so I always keep an eye out at Walmart, Target, thrift stores, and yard sales. But also consider asking people to donate their gently used activities and then incorporate them into your ministry.

5 Ideas for Volunteer Appreciation

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As we approach Thanksgiving this year, I couldn’t help but reflect on how thankful I am for my team of volunteers. Truth be told, this has been a hard year for a multitude of reasons, and I have seen my volunteer team persevere and love on our students all the more. Even when tragedy hit our ministry and our leaders were grieving, they stepped in the gap and cared well for our students.

Our leaders are the boots-on-the-ground people, who love and care for our students. They sacrifice so much throughout the year to point students to Jesus, and we must make sure to honor and appreciate them. A verbal thank you or affirmation is always a plus–especially in front of your students, parents, and the church–but there are other ways to encourage and bless your leaders as well.

Today I want to share with you five ways you can bless your leaders throughout the year. Some require finances but others are simple ways to say “thank you” and love your leaders. My hope is that anyone could look at these ways to appreciate volunteers and find one that works within their context.

1. Write thank you notes.

This may sound easy or a bit old school, but getting a handwritten note in the mail that recognizes you for what you did is a huge blessing. Consider saying thank you when a leader goes above and beyond, or when a leader does exactly what you have asked of them, or when they have had a hard week or night at youth group. Snail mail is a great way to empower, bless, and care for your leaders. Let me encourage you to go beyond just a generic thank you and put heart and passion into your note and let that be an encouragement to your people.

2. Honor special days.

Whenever a leader has an anniversary, has served for long periods, has a birthday, graduates from school, gets married, or whatever else is a celebration, make sure to honor that. Whether it is a text, call, taking them out to coffee, sending a gift or flowers, or recognizing them at youth group, you are taking an interest in their life and showing you care. Knowing special moments and making them even more special shows love on your end, and helps your leaders know you are for them.

As a quick aside, I would also say to make sure you honor your leaders during days that are significant for a different reason. When a leader experiences loss, gets fired, or is going through a tough season, reach out and love on them. Let them know you are there for them, listen as they process and grieve, and seek to bless them in whatever way is meaningful to them (bring them a meal, take them for coffee, bring them coffee, send flowers, write a card, etc.). How you honor these days will speak even louder than how you honor the really good ones.

3. Allow for time off for your leaders.

In the workforce, at school, and even in the home, we observe holidays and are offered time off, but often in ministry circumstances we for some reason forgo that. I cannot tell you how many ministries I have been a part of that don’t give time off for their leaders. They run programming during the holidays, they require commitment through the entire summer, and leaders have been made to feel guilty about not going on retreats and trips.

We must allow our leaders time off to refresh and recharge in whatever manner they need. Their family time and time to rest is huge, and we must honor that. Let me encourage you to consider taking a week or two off from programming around holidays, and consider scaling back your ministry during the summer to allow for your leaders to breathe easier and come back ready for fall programming.

4. Host leader-only gatherings.

One of my favorite times of the year is when we host our leader Christmas party. The past two years the parents in our ministry have taken ownership of the party and now provide a full meal, decorate, and pray over our leaders. Our ministry staff then has the ability to put our finances toward gifts and prizes for our leaders and we get to spend time blessing and encouraging them. Leader-only gatherings aren’t just for holidays, but also random outings for food, concerts, amusement parks, or even time spent watching football games at your home. These moments are super special. They show your leaders you value more than just a warm body at youth group and that you truly care about the relational component and their well-being.

5. Never make your leaders pay for trips/retreats.

This is one that based upon your budget may not be something you can do, but I would highly encourage you to consider this option if you can. One of the biggest pieces of my budget is a line solely for paying for leaders to go on trips free of charge. They already give so much, so we look to take care of the monetary costs whenever possible. We also try to pick up travel meals if possible, and put together leader gift bags for all of our retreats.

Even if you are not able to cover the cost of the trip, consider putting together gift bags for your leaders. Ours contain things like a handwritten thank you note, a regular size candy bar, granola bar, Chapstick, earplugs, a sleep mask, a coffee drink, Airborne, Advil, a salty snack, and whatever other gifts we can fit in there.

The reality is you don’t need to spend much or anything at all to bless your leaders and let them know you are thankful for them. Sure finances help, but you can always do or say something to let them know you love them and are so thankful for them. May we be shepherds who love our flock and love to bless them throughout the year.

Our Picks: Gender and Identity Resources

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This past Sunday I had the privilege of preaching on the topic of gender and identity. In thinking through this conversation, it became apparent how needed resources are in order to approach it with grace, love, and truth. I wanted to share with you some of the resources that I used in preparing for this sermon and hope that they will be helpful to you.

> Gender: A Conversation Guide for Parents and Pastors by Brian Seagraves & Hunter Leavine

> Living in A Gray World: A Christian Teen’s Guide to Understanding Homosexuality by Preston Sprinkle; prestonsprinkle.com; podcast: Theology in the Raw

> Gay Girl, Good God: The Story of Who I Was, and Who God Has Always Been by Jackie Hill Perry; jackiehillperry.com

> The Secret Thoughts of an Unlikely Convert: An English Professor’s Journey into Christian Faith by Rosaria Champagne Butterfield; rosariabutterfield.com

> Teaching Your Children Healthy Sexuality: A Biblical Approach to Prepare Them for Life by Jim Burns

If you’re interested in listening to my sermon on gender and identity, you can find it here.

Tips for Generating New Ideas

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There are times in ministry when we can become stuck in a rut. Whether it’s the way we’ve always done things, or we just become complacent, it can be hard to make a change. Or we may want to change things up, but we struggle with where to start.

Today Nick and I will share some tips with you on coming up with new ideas, particularly for your student ministry. Brainstorming is a critical step in coming up with new concepts, which you can then evaluate for their viability and application to your specific ministry context.

Idea dump in an environment that encourages your creativity.

Set aside a block of time, go to a location that stimulates your creativity, and list every idea you can come up with. Don’t leave anything out, even the ideas that may seem “dumb” or impossible. Sometimes those ideas will lead to something even better. Don’t worry about evaluating your ideas, just get everything written down.

Consider your culture.

It is important to brainstorm within in the context of your ministry, community, and demographic. In doing this, you will be able to identify areas for success, eliminate concepts that are counter-productive, and find key ways to engage your ministry and the people you serve.

Don’t just replicate what everyone else is doing.

As you’re working on brainstorming, you may be tempted to look at what other ministries are doing and replicate their concepts. While some ideas may translate to your context, merely replicating someone else’s ministry formula will ultimately disregard  your unique gifting and ability to assess and direct your specific ministry. It doesn’t hurt to look at another ministry’s formula for ideas, but it is essential to evaluate them within your unique context.

Categorize your ideas.

After you’ve listed your ideas, categorize them based on your context. Compare your ideas to your missional philosophy and see where they might fit within your ministry. Use this step to consider where you would apply each of your ideas, and whether or not they would work for your specific context. Don’t be afraid to reconsider or eliminate ideas that won’t be applicable to your ministry.

Listen to your leaders and students.

It is beneficial to ask for ideas from others who have a vested interest and are actively engaged with your ministry. Bringing them into the process not only validates and encourages them, but helps to give them ownership of the ministry. We would suggest meeting with leaders and students for separate brainstorming sessions.

After you’ve collected each group’s ideas, compare them to one another as well as to your ideas, assessing which are viable and could be implemented within your context. It is also beneficial to keep both groups informed on what you are doing moving forward. This will help to further their buy-in and validate their involvement within the ministry.

List your resources and needs.

We can often be blinded by lack of resources which keeps us from seeing what we actually have. It is important to inventory your resources (i.e., your budget, supplies, personnel, venue, etc.). Be willing to think outside the box when it comes to your resources and look for additional options you may not have considered.

It is helpful to identify your needs so that you can ask for assistance in those specific areas and look to allocate portions of your budget when appropriate. Identify the skill sets present within your congregation and don’t be afraid to ask for people’s assistance.

Don’t be afraid to try.

Some ideas might seem great on paper, but after implementation, they may not work the way you hoped. And that is okay. If you don’t take a viable idea for a test run, you will never know if it will truly work within your context. Don’t be afraid of failure. You can always reevaluate, tweak, or scrap an idea and try something new.

7 Tips for Running Games Well

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Game time during youth group…you either love it or you hate it. Gone are the days where churches could play dodgeball and Chubby Bunny, or duck-tape kids to a wall, and now we have to be intentional in what we do and why we do it.

Games are an integral, but not the most important, part of what we do. We have all seen or experienced games that run well, but for some of us…well, games are hard to run, plan, and get people involved with. So what do we do?

1. Make sure games/game time fit your focus of ministry.

I think so often we can let our time of fun and activity cut into our message or small group time. I have been guilty of this myself. You get super invested in a 9 Square game, and all of sudden you are 20 minutes past your message time, so you call everyone over, go through your message and now small groups have only 10 minutes. That isn’t going to work, it will lead to frustration with your leaders and lack of comprehension in your students’ spiritual formation.

Instead, shape your game time around the priorities of your ministry. If you value the message and small groups they should have the bulk of your time, and games now become something that you put into your extra time. Don’t let the fun dictate the heart. Let the heart dictate the fun.

2. Invest in reusable materials.

One of the best things we can have in our repertoires is something that our students love to use, but that is also reusable. For some ministries this may be a ping pong table, foosball, or carpetball. For others it may be a basketball hoop. Or for others it may be 9 Square (email them to ask for the church discount) or Gagaball. Depending on your ministry and its space, what you have may look different than others, but that is okay.

Our ministry space is shared with other groups, so we don’t get to keep items set up throughout the week. What we done is invest in items that are easily stored, and can be set up in a shorter amount of time. We have cornhole sets, 9 Square, ping pong, foosball, and various board games, puzzles, and arts and crafts items. All of these serve a function of building community and can be run quickly and with little set up, and provide countless weeks of fun programming.

3. Put your (or someone else’s) heart into it. 

Our students know if we love or hate something. For those of us who may not love running games, our students know that and their desire to be involved will reflect our heart. If we love it, our students will love it. The energy and passion you bring will help encourage students to participate. It doesn’t need to be obnoxious, pushy, or over the top, but authentic and passionate energy will help students want to be involved.

Sometimes though, games just aren’t your thing, and that is okay. Find someone who does have that passion, help to equip and empower them, and then unleash them and let them run with it. Now you are not only helping to empower and develop leaders, you are letting them use their gifts and have buy-in. And students will have someone running games who is all-in for them.

4. Become an emcee. 

Now I don’t mean become someone who hosts an award ceremony or game show, but be someone who can not only articulate rules but also engage with the crowd. Make sure to be clear and concise as you explain what is happening. But also remember that you know your people, so have fun with them.

Games are so much more than rules, they are an opportunity to invest in people’s lives. Use them that way. Be able to laugh about the rules and game play. When that one kid who always tries to bend the rules asks a question, have fun with them instead of shutting them down. Walk around and encourage students as they play. Jump in yourself. Enjoy the time and engage with your students as they engage with your game.

5. Utilize your space.

So often we look at our space in the way that it limits us. But what if we took a step back and said, “Here is our space, how can I best utilize it?” With this mentality we enter with a whole new frame of reference and understanding that the space we have is a resource, and it allows for us to get creative. Don’t see it as limiting, see it as an opportunity to be or do something different. Yes, this may mean longer set up or tear down times, but imagine if we let the space shape our approach instead of limit it.

One of my favorite things to do is utilize games that already exist but perhaps my students haven’t seen or played before. Here are three quick ways to get awesome games for your services:

  1. Ask your leaders, students, and other youth workers. You never know what you are going to get and chances are you will get games that are youth ministry gold!
  2. Use Download Youth Ministry. Their ready-to-go games are a must-have for any ministry. Shape it to fit your group, and run with it. Note: this is a pay to use product.
  3. Use The Source for Youth Ministry’s game page. This is something that has been a huge asset to me in student ministry. Hundreds of ready-to-go games, plus a game search option that is completely customizable. Check it out, you won’t regret it.

6. Don’t force the issue.

Some students hate games and physical activity. That is completely fine. Don’t force your students to play. Doing so may actually drive them away from your ministry. Instead, look to understand why they don’t want to participate, find out what interests them, and look to curate a game time (and overall program) that intentionally invests in the lives of every student who comes.

We know that all of our students won’t participate in a game. So instead we have a cafe area (or just a chill space) where they can talk, play board or card games, eat snacks, do homework, or just talk with one another. At first we may take it personally if we orchestrated an amazing game that they don’t want to play, but step back and watch the relational equity develop and students become more invested. Honestly, I have pulled the reigns on formalized games and instead allow for more organic development of activities during that time.

7. Have fun.

This may seem like a no-brainer, but if we don’t enjoy what we are doing, our students will see that. Have fun with your games, yourself, and your crew. Laugh, play along, be willing to chuckle when your rules don’t work, and be willing to call audibles if needed. Your love and passion for whatever you do will be contagious, so bring it to your games no matter how big or small they are and see what God can do through those moments.

Bringing Social Justice + Student Ministry Together

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Social justice is something we’ve seen students become more interested in and passionate about over the years. With more awareness comes a desire to lend a hand, speak up, and participate in various ways. Students are finding new and creative opportunities to make sure their voice is heard.

If social justice is something your students are interested in, I encourage you to step into it with them. As youth leaders we can join in social justice campaigns with our students, foster community and conversation around these issues, and model what it means to be a follower of Jesus Christ who has a heart for justice.

If you’re wondering how to practically engage social justice initiatives within your ministry context, I have some suggestions to get you started. You may find different approaches, campaigns, or issues are more relevant to your group. So I would encourage you to start simply.

Talk to your students about their passions.

You may find a wide range of interests within your group, but you also may be able to identify a common theme. Or you may be able to uncover a few key areas where your leaders and students can get involved together.

Rather than trying to generate interest in a random cause, I think it’s important to begin by identifying what social justice issues currently fire up your students and leaders. You may find a few key individuals who can help lead the rest of the group. From there, you can plan how to move forward in specific ways that are relevant to your group.

Host a social justice night.

Take a regular “youth group” night to discuss, share, and take steps forward as a whole youth group. This is a great way to raise awareness and leverage the passions and involvement already existent within your group. If some of your students and/or leaders are already passionate about particular issues, you can work with them to help lead your social justice night. 

You may also want to consider bringing in someone professionally involved in a social justice issue to speak. You can share a short video, host a panel discussion, or invite students to select and attend a breakout session on a specific topic. Again, not everyone may be passionate about social justice, so consider education your primary focus. Some students may be moved to action, which is why its important to have an involvement plan you can share.

Help students get involved.

You may have a social justice issue knocking at your back door. Or you may have no idea how to get students practically involved. If you can identify a local need that your group can meet, that is an excellent place to start. Tap local experts to help you look into opportunities that are possible for your students. If you’re struggling to find something local, look for ways to partner with a national or global organization.

A great and simple place to start is by advocating through an organization called Dressember. Participants commit to wearing a dress or tie throughout the month of December to raise money and awareness for organizations that fight human trafficking, modern day slavery, and other social justice issues domestically and abroad. You and your students can form a team and those who participate can create their own fundraising page–and monetary goal–through Dressember’s website. (If you have questions about Dressember, feel free to ask; I would love to share more with you!)

Leverage social media and story telling.

However you and your students decide to practically participate, don’t forget to share what you are doing on social media. This is a great platform to not only show people what you are doing, but more importantly, tell them why. This is one of the ways your students can learn how to incorporate the Gospel into their social justice involvement. By explaining the heart behind the work, they can begin sharing the love of Jesus not only within their involvement, but also their extended community.

You can also encourage students to tell their story–many times a desire for involvement comes from a personal connection. That personal connection can often be a bridge to draw others in. Students don’t have to put all the personal details out there, but if they feel comfortable, they can share why social justice matters to them, and what things have come about as a result of their involvement.

If your students have stories to tell, don’t hesitate to share these with the church body at large. Your students can lead others in this area through their passion, care, and commitment. I encourage you to not only let your students lead by example, but to allow and encourage others to follow. Maybe your students can help lead a social justice night or initiative for the entire church, showing how the Gospel can move us all to action.

Caring for Volunteers

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Being on paid staff at a church is an amazing job. You are paid to study the Bible, walk with people, see growth happen, participate in wonderful moments, and you get to fulfill your calling. But often times we forget that the reason we get to do what we do is due, in large part, to our volunteers.

They are the people who show up after a long day of work. They are the ones who take vacation time or unpaid time to go on youth trips. They are the ones fielding late night calls and interrupting family time to care for “their students.” They are the ones who grieve and hurt even though it isn’t their job to do so. They are the ones who take time away from their loved ones to pour into the lives of students who others would write off.

I think our propensity as paid youth workers is to assume that our volunteers can give the way we do. We believe they can sacrifice time and money the way that we do. We forget that this isn’t what they are paid to do.

But we cannot forget our volunteers. They are the glue that keeps our ministry together.  They are the self-sacrificing, servant-hearted, all-in people who make student ministry a reality. So how can we care for them well?

Get to know your people. 

One of the things I have found to be beneficial in caring for leaders is getting to know what they like and don’t like, what encourages them, what discourages them, where they like to go out to eat, what they do for a date night, how you can be praying for them, and what snacks they enjoy. I get all this information at our fall leader training when I ask my volunteers to fill out a quick two-minute survey. In that survey I get to know a lot about them in a simple format, and I find new ways to bless them.

Bless leaders throughout the year.

This can look different depending on the size of your ministry, your budget, and your space. But we shouldn’t let those things keep us from acting or put us in a box. Instead we should leverage what we have to bless our leaders. We use our Leader Christmas Party as our big gift time of year and a bunch of our parents cater the event for our leaders. They cook dinner, serve the meal, prepare desserts, and pray over them. I also love to meet up with leaders throughout the year and see how they are doing. I take them out for lunch or breakfast and do my best to pay for the meal and say thank you. I also pay attention to big days (Facebook helps with this a lot) and reach out to celebrate and honor them.

Get parents involved.

I shared this briefly in the above tip, but the more you can rally parents to support and bless your leaders, the more dedicated your leaders will be. At Christmastime and the end of the academic year, we send out a letter to parents asking them and their students to consider blessing our leaders. Consistently our parents go above and beyond and our leaders are blessed with cards and notes, gift cards, snacks, candy, and so much more. Our leaders and families love this and it is an awesome opportunity to see Body of Christ care for one another. We also ask our parents to jump in and serve at big events to allow  our leaders to be with their students. This helps parents see what is happening and has driven them to have more buy-in and care for our leaders.

Make a big deal out of trips.

When our leaders come on ministry trips we do leader gift bags. Based upon the trip length, style of trip, and funds on hand we offer a variety of gifts and blessings in the bags. For overnight trips we do paper gift bags and for trips of a week or longer we have done backpacks or drawstring bags. We fill these with some of the essentials like lip balm, sleep masks, ear plugs, hand sanitizer, gum, candy, salty snacks, protein bars, swag from our youth group, ibuprofen, pens, or a small notebook. Depending on the length of the trip and expectations for our leaders, we have gotten some nicer gifts as well like Yetis with our logo, full-size notebooks, or mugs.

Use your space.

We all have different spaces for programming and offices (if you’re blessed to have one). A great way to bless leaders is have a spot exclusively for them. I am not in my office much during youth nights so I have turned it into a relaxing area for my leaders. I have a seating area with a tea and coffee bar, along with bottled water and a few snacks. I get good coffee, a variety of teas, nice creamers, all types of sweeteners, and my leaders love it. They arrive after long days and to have something to get a little boost is a big deal. I also keep my office as a leaders-only space so they can have a place to collect themselves and breathe if they need to.

Utilize your leaders’ gifts.

One way to really value your leaders is to see their talents and allow them to utilize their gifts. If you have a leader who is a gifted communicator, get them in front of your group. Have a leader who loves to lead at their workplace? Ask them to help develop your leaders. Is there a leader who is can get anyone to do anything? There is your next game leader. If a leader is passionate about worship, allow them to develop your students into a worship team. Encouraging your leaders to utilize their gifts and strengths not only allows them to continue to grow, but it generates buy-in, creates a team mentality, and shows your leaders you see them as more than bodies.

Recognize and honor your leaders. 

The corporate world does this well. When someone succeeds they get a raise, a bonus, employee of the month, or recognized in a staff newsletter. We should be doing this as well. If a leader does something well, recognize it. It doesn’t need to always be in front of the church or youth group, but maybe at a leader meeting. Consider implementing a “volunteer of the month” where you send them a handwritten note and a small gift card to their favorite restaurant. Or when you get that chance to preach, highlight your volunteer core. Let them know how awesome they are!

Be present in all moments. 

As the shepherd of your ministry you must be present for your team in all moments. That means thinking past your program nights, and being present elsewhere. Take your leaders out. Celebrate their successes. Get to know their passions and their families. Also be there during the really hard moments. This is the part where your leaders see you actually care. I have sat in hospital rooms with leaders, I have held leaders after a loved one passed away, I have walked with leaders who have lost a student, and I have wept with leaders as they wept over their students walking away from what they believed. These moments weren’t the easiest or ones I was prepped for in “ministry school” but these are the moments we are called to as shepherds and ministers. To weep with those who weep and comfort those who mourn. Walk with your leaders in all moments; good, bad, and everything in between.

Commission well.

Part of what we should be doing as ministry leaders is generating high quality leaders who prayerfully will begin stepping up, which may lead to them pursuing ministry elsewhere as God calls them. This isn’t something to fear or be anxious about but something we should be excited for. That means our leaders are growing, being equipped, and following God’s leading. When this happens encourage your leaders, pray with them, and help them achieve the calling God has placed on their lives. But also celebrate and encourage your leaders both publicly and in private. Let them know you are here for them, honor them in front of the youth group, help them to grieve well as they leave, and celebrate them in front of the church.

 

Helping Students Deal with Tragedy

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Tragedy can be defined as an event that causes great sadness, hurt, destruction, and distress, but the reality we must understand is that tragedy looks different in each of our lives. What might be a tragedy or crisis for one person will look different for another.

However, what we do know about tragedy is that our students are facing it more and more each day, and are emotionally connected to tragedy even if it does not directly affect them. Students today feel more empathetic and sympathetic to what is happening both within their own sphere and from a global perspective. Students understand more, they feel deeper, and they live in a heightened state of fear due to all the horrific events happening in our world.

Because of the emotions and connections, tragedies can be felt even when they aren’t experienced. Students can feel the effects of a school shooting in California or the tsunami that hit in Japan or a suicide in their school in very similar ways. What this means then is that we as their youth leaders, parents, pastors, and adults in their lives must be having very frank conversations about tragedy before, during, and after it happens.

I know this may sound overwhelming because there are moments when we will ask, “How are we equipped to talk about these tragedies, when we don’t even fully understand how to process them ourselves?” I want to offer a few helpful conversation tips, and then to give you some resources to utilize as well.

So how do we engage our students in the conversations surrounding tragedy? Here are couple of tips to help with those conversations:

Begin the conversation sooner than later. It is always better to be proactive than reactive. We live in a very fallen and broken world where we will hear about tragedies constantly on the news, social media, at school, or in a number of other capacities. Talk to your students as they grow and help them to see that our world isn’t perfect, that bad things will happen, but that God is still sovereign and in control.

Point your students back to God and Scripture. Whenever tragedy occurs, typically our response goes to either blaming God or asking God why. Having a good grasp on who God is, His plan for our lives, His vision of this world and our lives with Him, will allow for you to better love, care for, and walk with your students during tragedy.

I do want to say that in the midst of tragedy, do not simply toss out Scripture to gloss over the difficult moments. That tends to be a knee-jerk reaction for many of us. Many of our students know those Scriptures and understand them, but they still are processing and grieving. We need to give them that space, to empathize and sympathize with them, to listen, to love them, and to walk with them as you both look for answers and understanding.

Be available. Students want to be known and heard. Be willing to engage with them, and to go past the surface questions. Don’t settle for “fine” or “okay” as a response. Ask questions that generate meaning and depth of conversation. Instead of “how was your day” or “what is bothering you” ask something like, “what was hard for you today” or “what emotion was strongest for you today?” These types of open ended questions not only allow you to be available physically but show that you are emotionally and mentally present as well. Having someone they can talk to, just be with, and process with is a big part of caring for your students, so make sure to be available.

Look to grow in your own knowledge and understanding. Educate, educate, educate. In order to understand how to care best for your students, seek out resources and equipping to help you better care for them. Utilize some of the resources below, talk to your mentors or other youth pastors, read books, listen to podcasts. The more you know, the better equipped you are to care for your students.

Never minimize how your students are feeling or say that what they experienced isn’t a tragedy. We all feel and process differently, so don’t minimize the situation. This is a form of escapism because we feel ill prepared. Instead validate their feelings, help them to process, walk with them, and being willing to just listen and love them. The greatest gift you can give to someone who has experienced a tragedy is love and time. Be with them. Be wholly present and love them well. A great way to think about this is to ask yourself, “What would I want someone to do for me in a time like this?” Use that as the framework for how you engage with your students.

Build your resources. This is more than just your own knowledge and library. I would encourage you to network, know who the counselors are in your area, talk to the church about their resources, and consider what you can contribute as well. As you build your resources, you become better equipped to handle trauma and tragedy, and you will know when to refer out and seek additional help that may be needed.

Tragedy is a difficult conversation, but one that we must lean into in order to better care for our students. Don’t believe the lies that you are ill-equipped to speak into their lives. Your voice, presence, and love means more than you could ever know, and simply being willing to engage will help them grow and mature in their relationship with you, their peers, and Jesus.

Below are some articles and websites that provide a lot of insight and additional resources to help in your conversations going forward.  Thank you for walking these roads with your students.

Our Picks: 4 Podcasts We’re Listening to Now

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I love listening to podcasts while I’m getting ready in the morning. Nick likes to listen to them while he’s on his way to work. They’re a great way to take time that is typically mundane and make it educational.

Today we are sharing some of our current podcast choices with you. We would also love to check out your recommendations. What is a podcast you’re currently listening to? Leave your suggestion(s) in the comments so we can check them out, and share them with others.

For those who love students…

Check out Youth Culture Matters, a podcast by the Center for Parent/Youth Understanding. They feature a wide variety of topics, from “Navigating LGBTQ Issues” with guest Rosaria Butterfield, to “Why Youth Stay in Church when They Grow Up” with Jon Nielson. They focus on topics relating to students, and ask pertinent questions from the perspective of youth leaders, parents, and culture-watchers. We recommend listening through their past episodes, you may even find one that includes Nick!

For the ladies…

There may be some men who listen to The Happy Hour with Jamie Ivey, but this podcast is all about following Jesus as a woman. It is hosted by author, speaker, and podcaster Jamie Ivey, who interviews a new guest each week. Jamie dives into both deep and lighthearted conversations with her guests that will make you think, laugh, and maybe even cry. I absolutely love listening to this podcast and always recommend it to my girl friends.

For those looking for honesty…

And a wide variety of topics, 30 Minutes with the Perrys packs a refreshing punch. These short, authentic podcasts feature Jackie Hill Perry and Preston Perry who discuss things like “Healing from Church Hurt” and “When You’re Afraid to Talk about Jesus.” They bring humor and raw honesty to each podcast as they look at topics from a biblical perspective.

For those looking to combine faith and culture…

Preston Sprinkle takes a fast and fresh look at topics relating to faith and culture in his podcast Theology in the Raw. Topics discussed include LGBTQ issues, sex, drinking, porn, immigration, racial tensions, guns, patriotism, and much more. Preston brings a wealth of knowledge and many intriguing guests to a show that will challenge your way of thinking and push you to understand what Scripture is saying and what it means for us as Christ followers today.